Administrative Asst II Switchboard (MEXIA, TX)

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Functional Title: Administrative Asst II Switchboard 
Job Title: Administrative Asst II 
Agency: Health & Human Services Comm 
Department: Switchboard 
Posting Number: 19737 
Closing Date: 08/19/2026 
Posting Audience: Internal and External 
Occupational Category: Office and Administrative Support 
Salary Range: $2,829.00 - $3,946.25 
Pay Frequency: Monthly
Salary Group: TEXAS-A-11 
Shift: Evening 
Additional Shift: Evenings (Second); Nights (Third) 
Telework: Not Eligible for Telework 
Travel: Up to 5% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Nonexempt 
Facility Location: Mexia State Supported Living Center 
Job Location City: MEXIA 
Job Location Address: 540 CHAPEL DRIVE 
Other Locations:  
MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN 
YN,YNS 
 
 

Brief Job Description:

 

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence. 

 

The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers

 

If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

 

The Administrative Assistant II serves as receptionist/switchboard operator for the facility.  The Administrative Assistant II performs routine (journey-level) administrative support work in areas such as tabulating, inventory control, running reports, time recording, entering requisitions, mail processing, data entry, answering phones, preparing documents, forms, and other duties as assigned appropriate to work in the department or program. Work involves answering/transferring both on-campus and off-campus phone calls, paging out emergencies services, ,monitoring weather conditions, monitoring fire alarms, logging vital information, as well as maintaining filing and data systems and general administrative support duties such as responding to inquiries and recording calendar events. Will use knowledge of the administration position to assist training clerks as needed. Works under general supervision with limited latitude for the use of initiative and independent judgment.

 

Essential Job Functions (EJFs):

 

Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

 

Serves as a receptionist for the program administrative office. Answers and directs all telephone calls as needed. Communicates messages in a timely and accurate manner. Greets visitors to the program and model's professional behavior. Types sensitive documents, maintaining strict confidentiality, and routes to appropriate parties for approval. Prepares daily calendar information as requested. This position exercises vigilance in maintaining confidential patient information, requires tact in receiving visitors, exercises initiative and good judgement in resolving visitor questions and providing maps.  Accurately takes messages and transfers callers to appropriate personnel.

 

Produces, reviews and proofs correspondence, reports, purchase orders, summaries, manuals, vouchers, records and other related forms. Prepares department program reports, such as daily census, staff or individuals in care activity, other reports as required by department. Compiles, organizes and tabulates data; performs calculations and prepares reports for managers as required such as inventory levels, requisitions entered, expenditure charts and tables.

 

Receives and transfers all inbound calls, as necessary.  Appropriately maintaining phone records and logging important information.

 

Pages out emergency services such as ambulance, fire department, for the campus, as instructed by medical, nursing, and risk management/safety departments.

 

Maintain adequate supplies for the unit. Prepares emergency orders for supplies as needed. Adequately and appropriately record and process all approved requisition purchases. Periodically requires going off campus for purchases.  Makes copies, scans documents, files hard copy and electronic data as required.

 

Receives, stamps, and delivers mail; maintains office equipment; retrieves packages as needed; types letters and reports for staff as needed. Performs routine clerical duties as assigned. Serves as Notary Public for the program, notarizing all pertinent documents. Acts as department notary when needed to notarizes documents required.

 

Prepares and submits facility work orders as needed. Follows up on work order status and maintains work order reports. Provides clear communication between the unit and maintenance department.

 

Communicates and distributes all necessary information regarding department business inquiries, activities and projects to team lead or manager. Ensures communication in the department to appropriate areas (security, director, nursing, QIDP services, psychiatry, etc.). Leads and assists clerks and administrative assistant I's as required.

 

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.  Such participation may require an alternate shift pattern assignment and/or location.

 

Knowledge, Skills and Abilities (KSAs):

 

Knowledge of office procedures and basic clerical duties.

 

Knowledge of modern phone equipment o include voice over internet protocol and pbx equipment.

 

Skill in the use of Microsoft Office systems to include TEAMs, Outlook, Excel, Word and PowerPoint.

 

Ability to organize information both orally and in writing.

 

Ability to utilize various databases effectively.

 

Ability to communicate accurately and tactfully both orally and in writing.

 

Ability to establish and maintain effective working relationships with customers, staff, peers, management and external contact.

 

Ability to prioritize and manage tasks effectively, producing work on time, no or minimal errors.

 

Skill in managing multiple priorities.

 

Ability to effectively use automated office systems, equipment and basic computer software.

 

Registrations, Licensure Requirements or Certifications:

 

None

 

Initial Screening Criteria:

 

High school diploma or equivalent.

 

Experience using automated office systems, equipment and basic computer software.

 

Administrative assistant or clerk experience.

 

 

Additional Information:

 

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/Entities (LEIE).

 

Males between the ages of 18 – 25 must be registered with the Selective Service.

 

All State Supported Living Center Employees are subject to Random Drug Testing.

 

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.

 

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

 

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

 

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

 

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

 

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.