Baton Rouge, Louisiana
Administrative Coordinator 1-4 (CSRC)
Job details
- Location
- Baton Rouge, Louisiana
- Work type
- Onsite
- Compensation
- $21,840 - $37,440/yr
- Posted
- 2 weeks ago
- Apply on
- governmentjobs.com
About this role
About the Department
Department MISSION
To protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong.
Department VISION
A future where every child thrives in a loving environment, supported by empowered families and resilient communities.
Department VALUES
Treating all people with dignity, compassion and respect, while providing services with integrity.
At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.
Join Our Team at DCFS: Administrative Coordinator 1-4
The incumbent in this position is essential to maintaining accurate, timely, and compliant payroll, hiring, reporting, and onboarding operations. The position also coordinates and manages the hiring and recruitment process from the initial request to fill a vacancy through hire. This includes submitting hiring requests, receiving and forwarding applications for qualification review, scheduling interviews, coordinating panel interviews and hiring recommendations, conducting and documenting reference checks, processing hiring documentation, monitoring applicant status, coordinating conditional offers of employment, and tracking clearances and onboarding progress.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Selected Preferred Competencies:
Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
Position Duties
No experience or training is required.
Minimum Qualifications
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Other Qualifications
Job Duties:
- Provides Support to the management staff of the Child Safety Response Center (CSRC)
- Reviews incoming mail and monitors the fax machine to include written reports of abuse and/or neglect and forwards to Mangers via Centralized mailbox.
- Serves as the Human Resources Coordinator/Liaison for (CSRC).
- Process documents as needed in preparation to interview and hire new employees; processes terminations, details, promotions, transfer, and other HR duties.
- Prepare, process and complete needed follow up on HR forms with request to fill vacancies, schedule interviews and other departmental actions needed.
- Completes audits on payroll, process time entry reports for errors as assigned that includes but not limited to completing and overtime/leave chart for all CSRC staff for management review.
- Serve as safety coordinator for the CSRC and gathers required information of attendance and task related to Quarterly Safety Training.
- Performs other duties as assigned for the smooth operation of the Department.
Position-Specific Details:
Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.
Career Progression: This position may be filled as an Administrative Coordinator 1-4, depending on the selected applicant.Work Schedule: Typically, work hours are 8:00 am to 4:30 pm, Monday – Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.
Work Location: Baton Rouge, La- State Office
Louisiana HB 420 requires all prospective DCFS employees to complete and clear multiple background clearances prior to employment with this agency.
How To Apply:No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete and electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
* Information to support your eligibility for this job title must be included in this application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy contact:
Wendy Barber
[email protected]
DCFS is an "Equal Opportunity Employer" and Louisiana is a "State as a Model Employer (SAME) for People with Disabilities" that supports the recruitment, hiring, and retention of individuals with disabilities.
Benefits
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
- New Year's Day
- Martin Luther King, Jr. Day,
- Mardi Gras,
- Good Friday,
- Memorial Day,
- Independence Day,
- Labor Day,
- Veteran's Day,
- Thanksgiving Day and Christmas Day.
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
- Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
- Teacher's Retirement System of Louisiana (www.trsl.org),
- Louisiana School Employees Retirement System (www.lsers.net), among others
Supplemental Questions
01
Do you have any immediate family members or relatives who are currently employed with DCFS? Immediate family member is defined as children (blood, step, adopted), spouse, brother, sister, father, mother, sister-in-law, brother-in-law, daughter-in-law, son-in-law, mother-in-law and father-in-law. Relative includes immediate family members previously defined and also includes grandfather, grandmother, grandson, granddaughter, uncle, aunt, niece and nephew.
- Yes
- No
02
If you answered "yes" to the above question, please list the name of your immediate family member and/or relatives currently employed by DCFS. If you answered "no" to the above question, enter N/A.
03
Do you have experience administering payroll, timekeeping, and leave processes, including reviewing and certifying time, tracking leave and FMLA.
- Yes
- No
04
If yes, describe how you have ensured accuracy and met payroll deadlines. If you answered "no" to the above question, enter N/A.
05
Do you have experience coordinating the full hiring and recruitment process, from submitting requests to fill vacancies through onboarding? This may include reviewing applications, scheduling interviews, coordinating panel interviews, conducting and documenting reference checks, processing hiring documentation, and tracking candidates through clearances and hire.
- Yes
- No
06
If yes, please explain how you managed these steps and kept candidates moving through the process. If you answered "no" to the above question, enter N/A.
07
Do you have experience preparing and maintaining recurring administrative reports (such as leave balances, vacancies, and new hire tracking), and coordinating employee onboarding activities such as building, parking, and system access?
- Yes
- No
08
Describe how you handle confidential information, track multiple deadlines, and ensure accuracy and compliance with policies and procedures.
09
AEI: Acting with Ethics and Integrity - How well do you make choices that reflect ethical standards, integrity, and honesty—even when it’s difficult or inconvenient?
- I ignore ethical standards, withhold information, or show bias or poor judgment.
- I follow rules, share information, and try to avoid ethical missteps.
- I act with integrity, respect confidentiality, and treat people fairly.
- I promote ethics, model transparency, and help others act with fairness across teams.
10
AEI: Acting with Ethics and Integrity - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
11
CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?
- I communicate unclearly, use poor tone, and ignore the audience.
- I share main ideas clearly and adapt to the audience when reminded.
- I communicate clearly, listen actively, and explain complex ideas well.
- I craft messages that connect, inspire, and drive action across audiences.
12
CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
13
DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?
- I avoid responsibility, deliver poor work, and resist feedback.
- I take ownership when prompted and meet basic expectations.
- I own results, meet standards, and respond to feedback professionally.
- I drive high performance, prevent issues, and model accountability.
14
DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
15
DPf: Displaying Professionalism - How well do you meet expectations for workplace behavior, communication, and responsibility, especially when under pressure?
- I miss deadlines, act unprofessionally, or avoid responsibility for my actions or workplace expectations.
- I meet basic standards for work quality, behavior, and communication when given occasional reminders or support.
- I meet expectations, follow policies, and communicate respectfully and clearly—even in difficult situations.
- I model professionalism and ethics, adapt under pressure, and build trust through consistent and responsible behavior.
16
DPf: Displaying Professionalism - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
17
ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when
given feedback?
- I resist direction, ignore feedback, and need reminders to complete tasks.
- I follow direction with reminders and often need clarification or support.
- I follow direction reliably, adjust to feedback, and complete tasks on time.
- I adapt quickly, follow through, and help others adjust as needed.
18
ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
Required Question
Agency Information
EmployerState of LouisianaAddress 1201 N 3rd StBaton Rouge, Louisiana, 70802 Phone(866) 783-5462
Website http://agency.governmentjobs.com/louisiana/default.cfm
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