Administrative Coordinator 4

About the Department

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about Louisiana Department of Health

Join the administrative backbone of the Louisiana Department of Health’s fiscal operations and help keep a complex division running smoothly and efficiently! In this dynamic role, you’ll coordinate critical personnel processes, oversee payroll and timekeeping accuracy, manage purchasing and property functions, and serve as the go-to resource for administrative support across multiple fiscal sections.

As the central liaison between staff, leadership, Human Resources, procurement, and IT, you’ll ensure that hiring, onboarding, purchasing, inventory, and workflow processes are completed accurately, on time, and in full compliance with state and departmental requirements. If you’re organized, solutions-driven, and ready to take on a role with wide-ranging impact, this position offers a fast-paced, rewarding opportunity to support the mission of LDH.

An ideal candidate should possess the following competencies:

• Demonstrating Accountability:  The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures:  The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Thinking Critically:  The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Position Duties

Minimum Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Other Qualifications

Job Duties:

• Coordinates personnel processes for the division, including position management, hiring actions, onboarding, separations, and employee records, ensuring compliance with Civil Service and departmental requirements.
• Serves as primary point of contact for administrative personnel matters and coordinates with Human Resources to resolve issues and ensure timely processing.
• Manages payroll and timekeeping coordination for the division, including monitoring time entry, reviewing reports, and ensuring accuracy and compliance with payroll deadlines.
• Coordinates procurement and purchasing activities, including P-card transactions, purchase requests, vendor coordination, and compliance with state purchasing policies.
• Manages property and inventory functions for the division, including tracking equipment, coordinating IT and telecommunications requests, and maintaining inventory records.
• Coordinates administrative workflows across fiscal sections to ensure timely completion of operational tasks and alignment with division priorities.
• Serves as liaison between fiscal staff and administrative support functions to facilitate communication and resolve administrative issues.
• Maintains and monitors administrative records, reports, and documentation required for compliance with internal policies and external audit requirements.
• Coordinates onboarding, offboarding, and staff transitions, ensuring all administrative requirements are completed.
• Supports implementation of administrative policies and procedures and ensures staff awareness of administrative requirements.
• Provides functional coordination of administrative support staff to ensure consistent execution of administrative processes across the division.

Position-Specific Details:
Location: Office of the Secretary / Fiscal Services / East Baton Rouge Parish
Appointment Type: This position may be filled as a Probationary appointment or Promotional appointment
Cost Center:  3071050700
Position Number(s):  50513462


How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. 

* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education).  Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For information on how to check your application status and understand status updates, please click HERE.

Contact Information:

Deanda Thymes

[email protected]

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

225-342-6477

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.

LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.

Benefits

Supplemental Questions

Required Question

Agency Information

EmployerState of LouisianaAddress 1201 N 3rd St

Baton Rouge, Louisiana, 70802 Phone(866) 783-5462
Website http://agency.governmentjobs.com/louisiana/default.cfm