ADMINISTRATIVE COORDINATOR

POSITION OVERVIEW

APPLICATION ACCEPTED FROM: HOUSTON PUBLIC LIBRARY DEPARTMENT ONLY
DIVISION / SECTION: Director's Office / Division Only
Workday & Hours:  Monday - Sunday, 8:00 AM – 8:00 PM ***subject to change***

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS
The Houston Public Library (HPL) is seeking an Administrative Coordinator to join the Director’s Office. The selected candidate should be politically savvy, should perform accurate and detailed work, and should have the ability to work with executives, HPL partners and stakeholders, and all levels of staff. The selected candidate will work under the direction of the Library Director and must be able to work collaboratively with frontline Library staff to achieve goals.  

The Administrative Coordinator will:
• Plan and coordinate Library events in collaboration with appropriate divisions, including systemwide and division-specific events. Coordinate timelines, logistics, assignments, budgets, accessibility needs, and follow-up. 
• Serve as a Library liaison for ADA and accessibility matters, coordinating with appropriate City departments and Library divisions to address accessibility needs related to Library programs, services, facilities, events, and initiatives. 
• Provide coordination and support for the Library Director’s schedule, including prioritizing meeting and event requests, coordinating internal and external commitments, and assisting with meeting preparation and follow-up. 
• Coordinate projects and initiatives involving multiple Library divisions to facilitate communication, clarify responsibilities and timelines, and support timely completion of assignments. 
• Coordinate special projects and strategic initiatives assigned by the Library Director, including projects requiring collaboration with Library divisions, City departments, community organizations, and external partners. 
• Track assignments, commitments, deadlines, and action items originating from the Library Director’s Office and coordinate with responsible divisions to support timely follow-through and completion. 
• Assist with preparation of agendas, briefing materials, presentations, reports, and other materials for meetings and engagements involving the Library Director. 
• Perform other duties assigned based on the operational needs and priorities of the library.
• Although not a supervisory classification, occasionally a few positions may require supervisory responsibilities.

 WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc.  There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS
Five years of administrative experience are required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis. 

A Master's degree in Business Administration, Public Administration or a field closely related to the work being performed may be substituted for two years of experience. 

Directly related professional experience may be substituted for the education requirement on a year-for-year basis.

PREFERENCES

• Experience working in government, non-profits, or libraries.
• Project management skills • Analytical skills and experience with process improvement.
• Experience with passport processes.
• Knowledge and skill with statistics.

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**  

GENERAL INFORMATION

SELECTION / SKILLS TESTS REQUIRED 
The selection process will involve application review and/or Interview.  The department may administer skills assessment test. 

SAFETY IMPACT POSITION - YES
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
  
PAY GRADE - 24
  
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. 
  
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov
   
To view your detailed application status, please log-in to your online profile by visiting http://agency.governmentjobs.com/houston/default.cfm or call 832-393-0473).
   
If you need special services or accommodations, call 832-393-0473. (TTY 7-1-1).  If you need login assistance or technical support call 855-524-5627.
   

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. 
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.  Applicants are encouraged to attach a cover letter and resume along with their completed application when applying.  
  
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.  

Benefits

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical
• Dental
• Vision
• Wellness
• Supplemental Insurance
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 13 city holidays, plus one floating holiday
• Compensable Sick Leave
• Personal Leave
• Flexible schedules
• Hybrid-Telework for eligible positions
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Paid Prenatal, Parental and Infant Wellness Leaves
• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html
 

Supplemental Questions

Required Question

Agency Information

EmployerCity of HoustonAddress 901 Bagby St

Houston, Texas, 77002 Website https://www.houstontx.gov/