Administrative Coordinator I (61032311)
Job details
- Location
- Richland County, South Carolina
- Work type
- Onsite
- Compensation
- $43,680 - $68,136/yr
- Posted
- 2 weeks ago
- Apply on
- governmentjobs.com
About this role
About the Department
Under general supervision, provides technical and professional administrative support for the Disadvantaged Business Enterprise (DBE) Office, with primary responsibility supporting Disadvantaged Business Enterprise (DBE) and Small Business Enterprise (SBE) certification activities. Coordinates certification application intake and processing, annual updates and related certification documentation, program records and correspondence, technical assistance, administrative support, and other recurring activities necessary to support the effective administration of the DBE and SBE Programs.
Processes and prepares incoming DBE and SBE certification applications and related documentation for Certification Analysts' review. Reviews submissions for completeness, enters applicable information into certification databases and systems, coordinates scanning and electronic filing of records, and routes applications and supporting documentation for review. Tracks outstanding information and follows up as necessary to support timely processing of certification applications, expansions, and related certification actions.
Coordinates and monitors DBE and SBE annual updates and related certification documentation in accordance with applicable federal regulations, program requirements, policies, and procedures. Reviews information received for completeness; prepares and distributes correspondence and notifications; identifies missing or deficient documentation; follows up with firms as necessary; and refers problematic or noncompliant matters to Certification management for appropriate action. Supports documentation associated with suspensions, decertification, expansions, and other certification actions.
Serves as the DBE/SBE liaison for the Certification unit by providing technical assistance to small businesses regarding DBE and SBE certification, interstate certification, SCUCP directory, requests for expansions, suspensions and decertification. Attends Outreach Sessions as directed and provides information regarding DBE eligibility requirements to interested event attendees.
Serves as a point of contact for businesses and other stakeholders seeking information regarding DBE and SBE certification processes and requirements. Provides general technical assistance regarding certification applications, annual updates, interstate certification, certification expansions, the South Carolina Unified Certification Program (SCUCP) directory, suspensions, decertification, and related certification matters. Participates in outreach activities as directed and provides program information to interested firms and stakeholders.
Provides administrative support for assigned procurement and office operational activities. Processes shopping carts, purchase orders, goods receipts, and related transactions in the South Carolina Enterprise Information System {SCEIS}; maintains supporting documentation; and assists with monitoring administrative expenditures and other assigned office operational activities. Performs other related duties as assigned.
Position Duties
A bachelor's degree and one and one-half (1.5) years of relevant experience in business management, public administration or administrative services; or an approved acceptable equivalence. A valid motor vehicle operator's license is required.
The physical demands for the essential functions includes sitting or standing at a desk for an extended periods and working on a computer. May be required to lift up to 30 lbs. May be required to work outside normal business hours.
Other Qualifications
The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
Benefits
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
Supplemental Questions
- Yes
- No
- Yes
- No
- Class A (CDL)
- Class B (CDL)
- SC Class C
- SC Class D
- Other State Driver's License
- None
- Job/Career Fair
- Referred by current SCDOT employee
- SCDOT presentation
- Sign or billboard
- Bumper sticker/magnetic sign
- Facebook or Twitter post
- Internship
- Newspaper Ad
- Radio Ad
- Television Ad
- Trade Journal
- Referred from Vocational Rehab
- Referred from Department of Employment and Workforce
- Jobs.SC.Gov webpage
- Other
- Yes
- No
- Yes
- No
Required Question
Agency Information
EmployerState of South CarolinaAgency Department of Transportation-Headquarters Address 955 Park Street, Room 115Columbia, South Carolina, 29201 Phone803-737-1321