Columbia, South Carolina
Administrative Coordinator I /Facilities Management-Business Operations (CFSH)
Job details
- Location
- Columbia, South Carolina
- Work type
- Onsite
- Compensation
- $40,086 - $68,136/yr
- Posted
- 1 week ago
- Apply on
- governmentjobs.com
About this role
About the Department
Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking an Administrative Coordinator I who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.
This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health Crafts-Farrow, 7901 Farrow Rd, Columbia, SC 29203.
As the Administrative Coordinator I, you will prepare and coordinate general administrative activities for the BHDD Facilities department to support the agency's operational mission. In this role, you will deliver essential services across fiscal management, personnel administration, capital and small-scale projects, and facilities maintenance.
Responsibilities for the Administrative Coordinator I:
- Coordinate complex administrative, business management, and/or support activities to ensure organizational efficiency.
- Execute core operational functions across fiscal administration, personnel management, procurement, accounts payable (AP), and accounts receivable (AR).
- Generate and analyze critical business reports utilizing the South Carolina Enterprise Information System (SCEIS) and SAP S/4HANA/AFO reporting to support data-driven decision-making.
- Plan, implement, and coordinate special projects and strategic programs from conception through execution.
- Compile detailed program reports and deliver actionable metrics under the direction of leadership.
- Formulate, administer, and maintain administrative policies and procedures to ensure regulatory compliance.
- Partner in authoring Standard Operating Procedures (SOPs) for Behavioral Health Developmental Disabilities (BHDD) facilities and facilitate targeted training sessions on administrative best practice.
- Develop, monitor, and enforce compliance for annual budgets while advising program staff on fund availability and funding request preparation.
- Assist supervisor with strategic budget forecasting for upcoming fiscal years and manage end-of-year fiscal closeout processes.
- Serve as the primary HR liaison, managing the drafting of personnel forms and streamlining communication between department supervisors and BHDD HR.
- Calculate monthly utility allocation breakouts and collaborate with Accounts Payable to execute Journal Entries (JE).
- Manage building and property insurance documentation, executing necessary JEs and Inter-Departmental Transfers (IDT) for agency reimbursement.
- Function as BHDD Facilities Key Manager- maintain all paperwork for key administration for new and current employees.
Position Duties
- A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.
- Must be able to sit, utilize computers, and other devices for a period of time.
- Must be able to lift up to 20 lbs.
- Must be able to work during emergencies and hazardous weather events.
Minimum Qualifications
- Bilingual abilities in English and Spanish (or another language) are a plus.
Other Qualifications
Post hire, employee must have:
- Knowledge of agencies policies and procedures, rules, regulations and program services.
- Knowledge of federal and states laws, policies, procedures, rules and regulations related to the specific administrative/management functions.
- Knowledge of governmental fiscal and personnel procedures, practices, and policies.
- Knowledge of modern office practices, procedures and equipment.
- Ability to coordinate diverse administrative/management functions.
- Ability to maintain effective working relationships.
- Ability to plan, organize and supervise the work of subordinate personnel.
- Ability to communicate effectively.
The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:
- Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
- 15 days annual (vacation) leave per year
- 15 days sick leave per year
- 13 paid holidays
- Paid Parental Leave
- S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
- Retirement benefit choices *
Benefits
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
Supplemental Questions
01
Please check the box(es) if you have ever been employed by the following Offices of SC Dept. of Behavioral Health and Developmental Disabilities.
- Office of Mental Health (OMH) (formerly SC Department of Mental Health)
- Office of Intellectual and Developmental Disabilities (OIDD) (formerly SC Department of Disabilities and Special Needs)
- Office of Substance Use Services (OSUS) (formerly SC Department of Alcohol and Other Drug Abuse Services
- Does Not Apply
02
If you have ever been convicted of a misdemeanor or felony criminal offense (other than in a Juvenile Court), you MUST list this information (unless you have taken steps to expunge your record.) This includes fraudulent checks, driving under suspension, disorderly conduct, shoplifting, etc. *Please note that conviction of a criminal offense does not bar you from employment in all cases; each conviction is evaluated individually. However, failure to list convictions is considered falsification of the application and WILL BE grounds for termination, if hired. It is your responsibility to know what is on your criminal record. If you have charges on your record that appear without a court disposition (result) you may be asked to provide that information if selected for employment. If you have questions, please inquire before you complete your application.
PLEASE NOTE THAT NOT ANSWERING THIS QUESTION WILL DEEM YOUR APPLICATION AS INCOMPLETE AND IT WILL NOT BE CONSIDERED.
- Please indicate your understanding to this statement by checking the box below.
03
Do you have a high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.
- Yes
- No
04
Are you proficient using the Microsoft Office Suite?
- Yes
- No
05
Are you experienced with SCEIS and BEX?
- Yes
- No
06
Do you have experience with SC State Procurement Law?
- Yes
- No
07
Please indicate your salary requirements (please be specific
Required Question
Agency Information
EmployerState of South CarolinaAgency Department of Behavioral Health and Developmental Disabilities Address 400 Otarre ParkwayCayce, South Carolina, 29033 PhoneOIDD - (803)898-9600
OMH - (803) 898-8600
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