Administrative Coordinator - UPMC Shadyside

UPMC Shadyside is currently seeking an individual to provide full-time administrative support as an Administrative Coordinator for our Respiratory and Nursing Administration team. 

About the Position:

Under general direction, coordinates the workflow of administrative and/or clerical employees and provides varied administrative support of a complex and technical nature to the Shadyside Respiratory and Nursing Administration teams. This is a fast-paced, high-impact role. Your work will directly impact the efficiency of hospital operations, including but not limited to managing essential reports, supporting hospital-wide initiatives, coordinating supply orders, auditing & analytical reporting, managing phone lines, billing reconciliation and organizing key meetings.

Responsibilities:

• Plans conferences for department and department head
• Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)
• Performs all responsibilities of an Administrative Assistant Sr
• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
• Assists in recruiting, hiring, training, and evaluating the performance of employees
• Analyzes complex information requests and determines complex trends
• Develops reports for executive or department
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)

• High school diploma or equivalent, or an associates degree. 
• 5 years experience in an increasingly responsible administrative support role required. 
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software. 
• Ability to use applicable MS Suite products. 
• Advanced knowledge of business processes and procedures. 
• Working knowledge of accounting and financial principles and functions. 
• Ability to analyze data. 

• Ability to use discretion and independent judgment

   

Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran

Job Details
Primary Location: USA-PA-Pittsburgh
Work Locations: Shadyside Hospital, 5230 Centre Avenue, 15232
Business Unit: UPMC Shadyside
Schedule: Regular, Full-Time
Shift: Day Job
Union: No
Salary Range: 21.14, 35.13