Chapman University
Orange, California
Administrative & Office Assistant
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Apply to Administrative & Office Assistant at Chapman UniversityJob details
- Location
- Orange, California
- Work type
- Onsite
- Compensation
- $35,152/yr
- Posted
- 1 week ago
- Apply on
- chapman.peopleadmin.com
About this role
Quick Link
https://chapman.peopleadmin.com/postings/40147Job Number
SE210224Department or Unit Name
DancePosition Headcount
3Position Title
Administrative & Office AssistantAcademic Year
Academic Year 2026-2027Term or Semester
All Academic YearIs this Role for an Undergrad or Grad Student?
UndergradAnticipated Pay Range
$16.90 - $16.90Pay Range Information
Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done?
OrangeApproved Supervisor
Jeanie RandazzoSupervisor Email
[email protected]Desired Start Date
09/04/2026Projected End Date
05/23/2027Average number of hours per week
Up to 10 HrsJob Description Summary
The Dance Administrative & Office Assistant provides administrative, operational, and event support for the Department of Dance.
This position assists faculty and staff with office operations, departmental communications, studio management, recruitment initiatives, and special events. The student assistant serves as a professional representative of the department while helping ensure the smooth day-to-day operation of departmental programs and activities.
This position assists faculty and staff with office operations, departmental communications, studio management, recruitment initiatives, and special events. The student assistant serves as a professional representative of the department while helping ensure the smooth day-to-day operation of departmental programs and activities.
Responsibilities
- Provide general administrative and clerical support to the Department of Dance, including assisting faculty and staff with departmental projects and initiatives.
- Create, edit, and distribute departmental communications, promotional materials, event flyers, posters, and other marketing resources.
- Process and manage dance studio reservation requests using university scheduling platforms, including 25Live.
- Monitor dance studio spaces and assist in maintaining clean, organized, safe, and functional facilities for classes, rehearsals, and events.
- Assist with inventory management and organization of departmental equipment, supplies, and materials.
- Support faculty and staff with planning, coordination, and execution of classes, performances, auditions, concerts, recruitment events, and special programs.
- Provide event support, including setup, guest assistance, and operational logistics; occasional evening and weekend availability may be required.
- Serve as a departmental ambassador by hosting prospective student and family tours, both in person and virtually.
- Collaborate with the Dance Building & Production Coordinator on facility-related projects and production support needs.
- Perform other duties as assigned.
Required Qualifications
- Federal Work-Study eligibility required.
- Strong computer and technology skills, including proficiency with Microsoft Office, Google Workspace, Canvas, and spreadsheet applications.
- Excellent written, verbal, and interpersonal communication skills.
- Ability to learn new software platforms and departmental processes quickly.
- Strong organizational skills and attention to detail.
- Ability to manage multiple projects and meet deadlines.
- Professional, dependable, and customer service-oriented.
- Ability to work effectively both independently and as part of a team.
Desired Qualifications
- Experience with digital media, social media, graphic design, photography, videography, or content creation.
- Familiarity with university platforms such as 25Live, Outlook, SharePoint, Digital Commons, and Canva.
- Strong project management and organizational abilities.
- Ability to take initiative, think critically, and follow projects through completion.
- Strong attention to branding, visual communication, and presentation quality.
- Comfortable representing the department and conducting tours for prospective students and families.
- Previous experience in administrative support, event coordination, customer service, student leadership, or arts administration.
- Interest in dance, performing arts, arts management, or higher education.
Is Federal work-study required?
YesReady to apply to Chapman University?
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