Administrative Services Assistant 1

About the Department

Posting#MIS270703

1 vacancy in Kanawha County

Position #0511P03271

As a vital member of the administrative team, the Administrative Services Assistant 1 provides critical operational support to the Office of Management Information Services to ensure smooth day-to-day functions. This role is responsible for managing communications, handling scheduling, processing documents, overseeing various coordination efforts, and assisting with basic technology-related logistics. This role will directly support and back up the other members of the administrative team, helps support a large department, and will directly support two directors and the teams under them. 

This position is responsible for maintaining calendars and coordinating meetings, appointments, and schedules for leadership. Duties include preparing, editing, and proofreading a wide range of documents, such as reports, presentations, and correspondence. The role also processes purchase orders and invoices, manages mail distribution, and maintains vendor accounts. The position requires maintaining well-organized electronic and physical filing systems for departmental records and meeting documentation. It also assists in planning, scheduling, and executing departmental meetings, training sessions, and events. Close collaboration with IT staff is essential to support office systems, manage software access, and maintain basic troubleshooting documentation. Additional responsibilities include monitoring office supply inventory and coordinating restocking and equipment servicing. 

The role also maintains and updates employee information on the electronic bulletin board and other internal systems; prepares meeting agendas and gathers related materials; drafts, formats, and distributes internal communications; and supports vendor account processes through tracking and documentation. Additional duties include providing administrative support to the MIS cabling team, scheduling and tracking interviews, managing candidate communications, creating and managing batch calendars, and participating in internal committees and organizational initiatives.

Preference will be given to those with a strong proficiency in Google Suite and Microsoft Office. The ideal candidate is receptive to direction and highly efficient at seeing multiple tasks through to completion. Must be adaptable, detail-oriented, tech-savvy, and capable of succeeding in a fast-paced environment. 

Minimum Qualifications

Training: Graduation from an accredited college or university. Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications or related field.

Experience: One year of full-time or equivalent part-time paid employment in a technical or advanced clerical position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property. Experience must have been at the Office Assistant 3 or Accounting Technician 3 level or higher.

Other Qualifications

PG:  10     $32,862 - $56,373

Market Rate: $50,288

PSC salary exemption per West Virginia Code §24-1-1

Special Hiring Rates:

• $40,582.8800 - Division of Rehabilitation Services, Disability Determination Section (SPB 3064)

This job posting is ONLY for current and former eligible state employees to apply.

If you are NOT a current or former employee, please visit our website, https://personnel.wv.gov/ to view and apply online for job titles opened to receive applications from the public. 

Please include the posting number MIS270703 on your application.

Internal applications MUST be submitted directly to the person listed below by email or standard U.S. mail. 

Email applications to Brittany Tyalor at  [email protected]

Or

Mail to Brittany Taylor at One Davis Square, Suite 400. Charleston, WV 25301

Do you qualify to apply internally? Please copy and paste this link into your browser, https://personnel.wv.gov/empopp and view the guidelines to confirm your eligibility. You will find links to the fillable PDF internal application (for use by internal applicants ONLY), instructions on printing your online account application (if you have one; it is not required), and the internal job posting page.

Benefits

State employment offers a variety of benefits.  Click HERE to visit the Division of Personnel's Benefits Page.

Agency Information

EmployerWest VirginiaAddress 1900 Kanawha Blvd. East
Building 3 Suite 500
Charleston, West Virginia, 25305 Phone(304) 558-3950
Website http://personnel.wv.gov