Administrative Support Assistant

Job Summary - Why you’ll love this position

Job Location: This position will be located at the Harry S Truman State Office Building 301 W High St Jefferson City, MO 65101

Why you’ll love this position:

The Division of Purchasing is responsible for the purchase of products and services needed by state agencies to fulfill their missions in the Executive Branch. 

 This is administrative work requiring independent work decisions for complex clerical functions or processes. The duties of this position include, but are not limited to, providing clerical and administrative support to a Section manager and multiple buyers in the Commodities buying team. 

 The successful incumbent must be able to function with a high degree of independence and demonstrate a strong organizational and data management skill set and be proficient in Outlook, Word, and Excel. Familiarity with SAMII and/or MissouriBUYS is preferred.

What you’ll do:

• Effective communication with state agencies and the public primarily by phone and by email regarding solicitations and contracts.
• Enters and maintains data in SAMII and/or MissouriBUYS
• Researches procurement records and documents
• Establishes and maintains filing systems
• Prepares records for scanning and/or archiving
• Serves in rotation as division receptionist
• Receives general supervision from a designated administrative supervisor, carries out assigned responsibilities independently within established guidelines.
• Performs other related work as assigned.

All you need for success:

Minimum Qualifications

• Six or more months of experience in office support work; and possession of a high school diploma or proof of high school equivalency. (Substitutions may be allowed.)
• Requirements:
• Excellent time management skills
• Attention to detail
• Good telephone skills and customer service.

Skill set for position:

• Computer software knowledge in Microsoft Word, Excel, Outlook;
• Ability to learn new tasks quickly;
• Work independently with minimal supervision;
• Great organization skills and
• Willingness to work in a fast-paced environment with short deadlines.

Successful background check results are required for employment in this position. This may include background checks involving a candidate's name and/or fingerprints and other screenings as needed for the specific position.

More reasons to love this position

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

If you have questions about this position please contact: 

[email protected]

The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Responsibilities - What you’ll do

• Effective communication with state agencies and the public primarily by phone and by email regarding solicitations and contracts.
• Enters and maintains data in SAMII and/or MissouriBUYS
• Researches procurement records and documents
• Establishes and maintains filing systems
• Prepares records for scanning and/or archiving
• Serves in rotation as division receptionist
• Receives general supervision from a designated administrative supervisor, carries out assigned responsibilities independently within established guidelines.
• Performs other related work as assigned.

Qualifications - All you need for success

Minimum Qualifications

• Six or more months of experience in office support work; and possession of a high school diploma or proof of high school equivalency. (Substitutions may be allowed.)
• Requirements:
• Excellent time management skills
• Attention to detail
• Good telephone skills and customer service.

Skill set for position:

• Computer software knowledge in Microsoft Word, Excel, Outlook;
• Ability to learn new tasks quickly;
• Work independently with minimal supervision;
• Great organization skills and
• Willingness to work in a fast-paced environment with short deadlines.

Lack of post‐secondary education will not be used as the sole basis denying consideration to any applicant.

Successful background check results are required for employment in this position. This may include background checks involving a candidate's name and/or fingerprints and other screenings as needed for the specific position.

Authorization to work in the United States is a prerequisite of employment. The Office of Administration will not sponsor applicants for work visas.

Job Details - More reasons to love this position

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

Contact Details - If you have questions or require any accommodations to participate in the application or interview process please contact:

[email protected] 

The State of Missouri is an equal opportunity employer and is committed to developing and maintaining a talented workforce.