Associate Subcontract Administrator

%3Cp class=%22p1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EThe %3C/span%3E%3Ca href=%22https://procurement.lbl.gov/%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3E%3Cspan class=%22s1%22%3EProcurement %26amp; Property Department%3C/span%3E%3C/span%3E%3C/a%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3E at Lawrence Berkeley National Laboratory is seeking an %3Cstrong%3EAssociate Subcontract Administrator%3C/strong%3E to join the Procurement Service Center. This role will purchase high-volume, low-risk pCard and purchase orders—including lab and office supplies, chemicals, raw materials, tools, equipment, and off-site equipment maintenance and support services—in support of research at Lawrence Berkeley National Laboratory as governed by the Prime Contract, University of California Laboratory Procurement Standard Practices, Federal Acquisition Regulation (FAR), US Department of Energy Acquisition Regulation (DEAR), and generally accepted best business practices. Working under close supervision, the Service Center Subcontract Administrator is responsible for understanding the Service Center’s key performance indicators (KPIs) and metrics, and contributes to the fulfillment of projects and functional area objectives.%3C/span%3E%3C/p%3E%3Cp class=%22p2%22%3E%26nbsp;%3C/p%3E%3Cp class=%22p1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3E%3Cstrong%3EWe%27re here for the same mission, to bring science solutions to the world. Join our team and YOU will play a supporting role in our goal to address global challenges! Have a high level of impact and work for an organization associated with 17 Nobel Prizes!%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp class=%22p2%22%3E%26nbsp;%3C/p%3E%3Cp class=%22p1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3E%3Cstrong%3EYou will:%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp class=%22p1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3E%3Ci%3E80% Subcontract Administration%3C/i%3E%3C/span%3E%3C/p%3E%3Cul class=%22ul1%22%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EPurchase high volume, low risk goods and services with a value within the delegated procurement authority limit for this position using the appropriate purchasing methodology while maintaining compliance with LBNL’s policies and procedures.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EFollowing Laboratory’s Standard Practices and Procedures, place pCard and purchase orders based on understanding the customers’ requirements and suppliers’ capacity and resolve purchase order issues of limited scope and minimal complexity.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EDocument and maintain all PCard and purchase orders in accordance with LBNL Policies and Guidelines.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EProvide notice to other functional areas with contractual-related responsibilities such as Property Management or Environmental Health, Safety and Security (EHSS).%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EIn accordance with Laboratory’s Standard Practices and procedures, assure timely and accurate reconciliation and close-out of pCard and purchase orders.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EIn accordance with department operating standards, respond to customer inquiries in a timely manner and keep customers informed of PCard and Subcontract status.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EEnsure all subcontract information is entered into FMS timely and accurately.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EProactively provide status on all open requisitions and orders to customers in accordance with established operating standards.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EContribute to the successful achievement of Service Center KPIs.%3C/span%3E%3C/li%3E%3C/ul%3E%3Cp class=%22p1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3E%3Ci%3E20% Customer Relationship Management%3C/i%3E%3C/span%3E%3C/p%3E%3Cul class=%22ul1%22%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EIn accordance with Help Desk Operating Standards, provide customers with support and advice on incoming procurement related inquiries and issues.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EDevelop resolutions to issues of limited scope and complexity.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3ETrack incoming customer inquiries in the Help Desk ticketing database.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3ECollaborate with colleagues and make recommendations for standard responses to inquiries.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EContribute to the successful achievement of Help Desk KPIs.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3Etraining opportunities.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EProactively contribute to the successful achievement of Help Desk KPIs.%3C/span%3E%3C/li%3E%3C/ul%3E%3Cp class=%22p2%22%3E%26nbsp;%3C/p%3E%3Cp class=%22p1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3E%3Cstrong%3EWe are looking for:%3C/strong%3E%3C/span%3E%3C/p%3E%3Cul class=%22ul1%22%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EA Bachelor’s degree or equivalent training and experience, and a minimum of 0-1 years of related experience.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EEffective oral and written communication skills.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EKnowledge of procurement activities and systems, and an understanding of, or the ability to learn, Department’s policies and procedures in order to provide advice and guidance to internal and external customers.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EAbility to apply concepts and principles to research and resolve procurement related issues of limited scope and complexity.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EAbility to professionally and effectively interact and build relationships with internal and external customers, including dealing with difficult customer service issues.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EAbility to manage multiple tasks and handle a high volume workload.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EAbility to work in a team environment.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EMust maintain a high level of accuracy and attention to detail.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EExperience with MS Word, Excel, PowerPoint and Internet browsers.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EExperience with PeopleSoft or an electronic purchasing system.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EAbility to work in excess of a normal workweek to meet assignments/deliverables.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EAbility to work well under pressure and successfully meet deadlines.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EAbility to work on a computer for extended periods of time.%3C/span%3E%3C/li%3E%3C/ul%3E%3Cp class=%22p2%22%3E%26nbsp;%3C/p%3E%3Cp class=%22p1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3E%3Cstrong%3EDesired skills/knowledge:%3C/strong%3E%3C/span%3E%3C/p%3E%3Cul class=%22ul1%22%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EFamiliarity with applicable LBNL Procurement Standard Practices, Federal Acquisition Regulations and DOE Acquisition Regulations.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EExperience with Service Contract Act and/or Davis-Bacon Act requirements or equivalent state and/or local labor requirements.%3C/span%3E%3C/li%3E%3C/ul%3E%3Cp class=%22p2%22%3E%26nbsp;%3C/p%3E%3Cp class=%22p1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3E%3Cstrong%3EAdditional information:%3C/strong%3E%3C/span%3E%3C/p%3E%3Cul class=%22ul1%22%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3E%3Cstrong%3EApplication date:%3C/strong%3E Priority consideration will be given to candidates who apply by %3Cstrong%3EOctober 12, 2026%3C/strong%3E. Applications will be accepted until the job posting is removed.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3E%3Cstrong%3EAppointment type:%3C/strong%3E This is a full-time 1-year, term appointment with the possibility of extension or conversion to Career appointment based upon satisfactory job performance, continuing availability of funds and ongoing operational needs.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3E%3Cstrong%3ESalary range:%3C/strong%3E The budgeted salary range for this position is %2472,000.00 to %2485,000.00 depending upon the candidate’s skills, knowledge, and abilities. This includes education, certifications, and years of experience.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3E%3Cstrong%3EDesignated Official:%3C/strong%3E This position is subject to the financial disclosure requirements of the California Political Reform Act of 1974. The successful candidate for this position will be required to file financial interest statements upon assuming this position, annually while holding this position, and when leaving this position.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3E%3Cstrong%3EBackground check:%3C/strong%3E This position is subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3E%3Cstrong%3EWork modality:%3C/strong%3E This position is eligible for a hybrid work schedule - a combination of teleworking and performing work on site at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA. Work schedules are dependent on business needs. Individuals working a hybrid schedule must reside within 150 miles of Berkeley Lab. A REAL ID or other acceptable form of identification is required to access Berkeley Lab sites (for more information%3C/span%3E%3Ca href=%22https://securityandemergencyservices.lbl.gov/%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3E %3Cspan class=%22s1%22%3Eclick here%3C/span%3E%3C/span%3E%3C/a%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3E).%3C/span%3E%3C/li%3E%3Cli class=%22li1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3E%3Cstrong%3EWork authorization:%3C/strong%3E Candidates must be eligible to work in the U.S. at the time of hire. Visa sponsorship is not available for this position.%3C/span%3E%3C/li%3E%3C/ul%3E%3Cp class=%22p2%22%3E%26nbsp;%3C/p%3E%3Cp class=%22p1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3E%3Cstrong%3EWant to learn more about working at Berkeley Lab? Please visit: %3C/strong%3E%3C/span%3E%3Ca href=%22http://careers.lbl.gov/%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3E%3Cspan class=%22s1%22%3E%3Cstrong%3Ecareers.lbl.gov%3C/strong%3E%3C/span%3E%3C/span%3E%3C/a%3E%3C/p%3E%3Cp class=%22p2%22%3E%26nbsp;%3C/p%3E%3Cp class=%22p1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EEqual Employment Opportunity Employer: The foundation of Berkeley Lab is our Stewardship Values: Team Science, Service, Trust, Innovation, and Respect; and we strive to build community with these shared values and commitments. Berkeley Lab is an Equal Opportunity Employer. We heartily welcome applications from all who could contribute to the Lab%27s mission of leading scientific discovery, excellence, and professionalism. In support of our rich global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under State and Federal law.%3C/span%3E%3C/p%3E%3Cp class=%22p2%22%3E%26nbsp;%3C/p%3E%3Cp class=%22p1%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3EMisconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. For additional information, %3C/span%3E%3Ca href=%22https://drive.google.com/file/d/1R4ws-1FD7qBgTHBQNTp1KQIGieJsUAYA/view?usp=drive_link%22%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3E%3Cspan class=%22s1%22%3Eclick here%3C/span%3E%3C/span%3E%3C/a%3E%3Cspan style=%22background-color:white;color:black;font-family:Arial, Helvetica, sans-serif;font-size:12px;%22%3E.%3C/span%3E%3C/p%3E

Job Details
Organization: CF-Office of Chief Financial Off