Board Relations Manager

Planned Parenthood of the Pacific Southwest is one of the largest providers of sexual and reproductive healthcare in Southern California, operating 20 health centers throughout our three-county region. Check out our new video, "We are Planned Parenthood of the Pacific Southwest” for more information about our organization: https://bit.ly/WeArePPPSW.

Care. No Matter What.

At Planned Parenthood of the Pacific Southwest (PPPSW) the philosophy behind our compensation efforts is to foster workplace equity by aligning pay and benefit structures with our Agency’s mission and values. These efforts are continuously evaluated as we work toward living out our social justice values as an employer. PPPSW recognizes that decisions about pay and benefits have significant impact on staff, and we work diligently to ensure all positions are compensated competitively as compared to other similar positions in the community. The Affiliate establishes compensation supported by a position description that identifies competencies, duties, responsibilities and qualifications. In alignment with the Agency culture, PPPSW will strive to communicate openly and transparently about the goals of the Agency and the design of the compensation policies. The Agency will ensure the compensation program is administered in a manner that is consistent with Agency’s value of pay equity.

On behalf of the President/CEO, build relationships with Board members to ensure their talents and skills are being well utilized and that they are continually engaged in the mission of Planned Parenthood to personalize the Board experience.

Manage the timeline for key Board actions, both as a group and on an individual level.

Support day-to-day Board operations for both the c3 and c4 Boards, including:

Provide support and input to CEO, Board Chairs, and Director of Executive and Board Affairs in setting Board priorities, issues discussions, timelines, etc.

Attend, participate, and manage resources at quarterly Board meetings and other Board committee meetings as needed, ensuring an exemplary meeting experience.

Manage logistical arrangements for BOD, including the BOD calendar, agendas, quarterly meetings, committee meetings, conferences, and special events, as needed.

Serve as primary contact for Board leaders and members for information, support, or assistance in their role.

Manage daily on-going Board communication and member experience, including drafting emails and reminders on behalf of Board Affairs to the BOD and individual members.

Manage, create, and reconcile monthly expense reports and budget for Board Affairs.

Monitor relationships between Board members and their concerns by addressing issues immediately and informing the CEO, Chair of Board, and Director of Executive and Board Affairs.

In conjunction with the VP of External Affairs, Senior Director of Public Affairs, and External Affairs Operations Manager, provide support for c4 board as needed.

Manages daily systems and structures to support smooth Board operations (e.g. Policies and Procedures manuals, standardized letters and processes, master calendars).

Maintain accurate and current Board records and files for on-going operations and historical data.

Ensure bylaws, annual plan goals, Board policy requirements, and PPFA accreditation standards are met in conjunction with the Director of Executive and Board Affairs.

Manage and maintain Board website, technology, training, tools, and content for the Board.

Develop and maintain exceptional relationships with agency directors, management team, staff, volunteers, donors and other external clients to the fullest degree possible.

Support Board Orientation and Board development opportunities, staying current with Board management and organizational trends, and providing focused support during members’ first year, in conjunction with the Director of Executive Office and Board Affairs.

Manage and maintain Board surveys and evaluations.

Maintain a vibrant Board Alumni program, including recognition activities for outgoing board members and on-going opportunities for involvement for former members.

Responsible for the support of Board development, cultivation, and education, in association with the Director of Executive and Board Affairs.

Attend, participate, and provide insight on behalf of Board Affairs at various internal group meetings and act as a liaison for the Director of Executive and Board Affairs and the President/CEO.

In support of PPPSW’s Just Culture Philosophy, identify and report errors, near misses, and employee, patient and customer safety concerns in a timely manner.

To support risk and quality management by proactively communicating identified risks to supervisor in order to minimize risk when possible.

Comply with PPPSWs Code of Conduct and maintain the highest level of professional and ethical standards and to act in compliance with both the letter and spirit of all applicable laws and regulations.

Bachelor's degree or equivalent combination of education and experience - Required

4+ years of experience supporting a Board of Directors (BOD), executive leadership, and key stakeholders - Required

Demonstrated experience coordinating board governance functions, including meeting management, bylaws, policies, and governance best practices - Required

2+ years of experience supporting Director-, Vice President-, and/or C-level leaders, with a strong emphasis on meeting coordination, event planning, and executive support - Required

Strong organizational, project management, and relationship-building skills, with the ability to manage multiple priorities and deadlines - Required

Experience supporting a Board Affairs, Executive Affairs, or Governance function within a nonprofit or mission-driven organization - Preferred 

We are Planned Parenthood of the Pacific Southwest, one of the largest and most prominent affiliates of the most iconic health care organization in the world. We are recognized for the wide array of services we provide and the outstanding education we deliver.

We are a prominent and powerful team of health experts who work relentlessly to help our communities sustain their health and well-being. We adhere to the highest standards and protocols as we collaborate and care for people, without judgment.

100 years of advocating for our mission has secured our advancement, our future and our passion for practicing health care.

We are a team you can have fun with and a powerful movement you can be part of. Together we’ll take pride in shaping the future of sexual health and reproductive rights.

Planned Parenthood of the Pacific Southwest is an Equal Opportunity Employer.

Please visit our careers page for more information: www.pppswcareers.org