Branch Administrative Assistant - Tomlinson South Meridian YMCA

Our Tomlinson South Meridian location is seeking a Branch Administrative Assistant to join the team.  This position provides high-level administration support to the Branch Director in areas of fundraising, marketing and in-general member experience.

The South Meridian Branch of the Treasure Valley YMCA is unlike any other in the country. Our 60,000-square-foot facility is part of a unique collaboration that combines family recreation, education, sports, literacy, and wellness care on a single campus called “The Hill.” Hand in hand with our partners—St. Luke’s Health System, the West Ada School District, and the City of Meridian—the South Meridian Family Y will help us build A BETTER US.

Schedule:

This is a full-time position averaging 40 hours weekly.  Schedule requirements include Monday through Friday, during normal business hours, with a flexible daily schedule and occasional evenings and weekends.

Responsibilities:

• Coordinates fundraising (“Annual Campaign”) guidance and support to staff and volunteers by providing information and materials in a timely manner needed to cultivate, solicit and steward prospects and donors.
• Assists and coordinates donor relations, cultivation, acknowledgements and stewardship efforts for branch.
• Serve as reviewer of materials in partnership with Marketing Communications (“MarCom”) team to ensure intent, brand alignment and accuracy of details.
• Support branches with use of and creation of standardized templates for simple signage along with collaboration with other branch liaisons for association-wide material sharing.
• Supports Branch Director in all aspects of branch operations including calendar, meetings, travel arrangements, correspondence project management, supplies, files, etc.
• Acts as a liaison between leadership staff and/or all staff, volunteers and members for Branch/Associate Branch Director as directed.

Qualifications:

• A minimum of two years’ experience providing administrative assistance support required.
• High School diploma required; some college coursework preferred.
• Experience in or ability to learn and navigate different software systems for marketing and member experiences.
• Proven communication skills with strong written, verbal, and digital media.
• Superior internal and external customer service experience required.
• Demonstrated skills in event planning, time management, flexibility, organization, and independent work proficiency.
• Advanced proficiency of office equipment and computer skills using Microsoft Office & Adobe Suites and similar software.
• Excellent human relations skills and an ability to maintain position communication with staff and members.
• Ability to address and make solid decision in emergency situations.
• Excellent verbal and written communication skills including telephone etiquette and computer use.
• Prior experience of successful supervisor of staff and volunteer preferred.

Benefits:

Treasure Valley Family YMCA provides a progressive work environment with great benefits for qualifying full-time employees. Benefits include:
• 12% employer-funded retirement plan after two years of service with immediate vesting and ability to make additional contributions to retirement benefits through 403(b) savings plan.
• High quality and affordable benefits including health (75% employer paid for family) and dental insurance (50% employer-paid for family).
• Free use of YMCA facilities for immediate family.
• Generous paid-time off package, earning at the rate of 24 paid days off per year to start.

Welcoming and Inclusion:

At the Y, we welcome everyone whose behavior adheres to our core values of caring, honesty, respect, and responsibility. We advance our cause by building a stronger and more equitable community where everyone has the opportunity to learn, grow, thrive, and reach their full potential with dignity. The Y is a force for building bridges among all people–regardless of ability, age, birthplace, cultural background, ethnicity, faith, gender, gender identity, ideology, income, race, or sexual orientation. The Y is for all.

How To Apply:

External candidates must complete an online application.  If you have any questions regarding the position, please visit our website at www.ymcatvidaho.org or contact [email protected]. All current and previous YMCA staff must apply through their UKG account, and updated resume and cover letter is recommended.