State of Colorado

Denver or Colorado

CDE ONLY: Pupil Count Supervisor - Non-Classified

Hybrid$90,000 - $95,000/yrPosted yesterday

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Job details

Location: Denver or Colorado
Work type: Hybrid
Compensation: $90,000 - $95,000/yr
Posted: yesterday
Apply on: governmentjobs.com

About this role

Department Information

** This job is open to current Colorado Department of Education employees in the School District Operations Division/School Auditing Office
ONLY**

Colorado Department of Education – What We Do
The Colorado Department of Education (CDE) provides leadership, resources, support, and accountability to the state's 178 school districts, 1,888 schools, over 53,000 teachers, and over 3,200 administrators to help them build capacity to meet the needs of the state's approximately 905,000 public school students. In addition, CDE provides structural and administrative support to the Colorado School for the Deaf and the Blind and the Charter School Institute.

As the administrative arm of the State Board of Education, CDE is responsible for implementing state and federal education laws, disbursing state and federal funds, holding schools and districts accountable for performance, licensing all educators, and providing public transparency of performance and financial data.

CDE is a values-based agency that serves students, parents, and the general public by protecting the public trust through ensuring adherence to laws, strong stewardship of public funds, and accountability for student performance.

CDE strives to incorporate five core values that we uphold in our work internally and externally. If you come to CDE, be prepared to incorporate Integrity, Equity, Accountability, Trust, and commitment to Service in what you do.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

Description of Job

Position Summary:

Promotional Opportunity for
Colorado Department of Education, School District Operations Division/School Auditing Office
Employees Only

This position (01966) is currently held by the incumbent: Adam Van Alstyne

The School Auditing Office’s Pupil Count Supervisor position is responsible for assisting with the management and facilitation of statewide audit processes, which ensure compliance with count requirements associated with the Public School Finance Act, and as described in corresponding Administrative Rules. The Pupil Count Supervisor will serve as the audit content and subject-matter expert on pupil count funding rules and requirements and will be responsible for all pupil count management activities, including supervising multiple Regulatory Document Compliance Specialists.

This position will also be required to conduct all aspects of assigned compliance audit reviews, from start to finish, to include the validation of all funded student counts (funded pupil, at-risk, ELL funding factor, and Special Education pupil) included in the Total Program funding calculation as outlined in the School Finance Act. The overall audit process includes, but is not limited to, developing a plan for and scheduling audit reviews, setting and monitoring deadlines, reviewing large quantities of documentation to confirm funding eligibility compliance (as described in the School Finance Act, accompanying Administrative Rules, and published Audit Resource Guides), and drafting audit reports that outline findings and recommendations. As the Pupil Count Supervisor, this position will be responsible for conducting occasional on-site audit reviews for districts throughout the State of Colorado, as needed and assigned.

Salary Note:
The final salary is anticipated to fall within the range of $90,000 - $95,000 annually; however, it may be higher or lower, depending on the knowledge, skills, abilities, and other qualifications of the preferred internal candidate, while considering internal equity. If the preferred candidate's current salary exceeds the posted range, a salary analysis will be conducted based on factors such as step, the candidate's current experience, etc. No salary decrease will occur.

Major Duties and Responsibilities:

Key Duties and Responsibilities

Count Compliance Lead Functions

Serve as a content audit expert related to adopted State Board Rules associated with the School Finance Act (1 CCR 301-39) as well as additional administrative Rules that intersect with pupil count funding requirements.
Lead the development, management, and facilitation of statewide Pupil Count audit processes, including but not limited to drafting and finalizing the corresponding annual Audit Resource Guides and Annual Audit Review (AAR) process questionnaires, drafting and finalizing internal standard operating procedures (SOP) and corresponding electronic audit work papers, and developing audit sampling procedures used by the Office.
Collaborate with the office’s Count Compliance Support Coordinator to develop training and resource materials for external customers related to the funded pupil count.
Provide internal training and assistance to colleagues regarding all aspects of the funded pupil count, including but not limited to conducting peer review of electronic audit work papers and providing count-specific support to colleagues during the audit review process.
Monitor and analyze available data and information regarding reporting trends of the funded pupil count during the Student October Count data collection period; reach out to district and BOCES audit contacts and data respondents (as needed) regarding reporting irregularities.
Identify and implement updates to pupil count compliance functions based on changes in, but not limited to: legislation, State Board Rule, and data collection practices.
Conduct on-site audit review (for assigned counts) for districts throughout the State of Colorado, as required.

Supervisor Functions:

This position does have supervisory responsibilities. The duties and responsibilities include, but are not limited to:

Lead the verification of funding and audit documentation requirements associated with additional pupil count processes, including but not limited to the Duplicate Count process and the Annual Audit Review process.
Assist with the management of various office administrative functions, including but not limited to maintaining the office audit Syncplicity folders shared with public school districts and conduct all on-boarding activities for new Office staff.
Models and ensures consistency with organizational values and policies.
Clearly communicates expectations and standards to staff.
Conducts timely performance management of staff including formal evaluations, on-going and routine feedback, and holding staff accountable.
Awareness and approval of employee time worked and work schedules. This includes approval of time worked for payroll and monitoring and approval of all work schedules including remote work and flex schedules, based upon CDE’s policies.
Provides the applicable tools and resources staff require to perform their job.

Total Program Audit Review Functions:

Conduct multiple active district- and BOCES- level compliance audit reviews involving the validation of all funded student counts (funded pupil, at-risk, ELL funding factor, and Special Education pupil) used in the Total Program funding calculation as outlined in the School Finance Act.
Schedule all audit review activities and ensure all milestones and deadlines are met through the use of effective time management and calendaring.
Analyze available information and data to inform the audit review process.
Prepare accurate and thorough work papers following standard operating procedures, document all work conducted, and identify audit count adjustments and exceptions; includes providing the logic and methodology used during the audit review process, and executing a variety of quality control validation tests in Excel to verify the accuracy of results.
Verify reported district level data through an extensive review of district-provided documentation that includes both program-level and student-level documentation, including but not limited to calendars, bell schedules, contracts, enrollment reports, attendance reports, scheduled instructional hours reports, lunch eligibility status reports, language proficiency, and identified disabilities, if applicable.
Communicate with appropriate school district personnel during the audit review process regarding identified questions, issues, and findings. Provide guidance to ensure compliance with rules and statutes.
Draft audit letters and reports for districts in order to highlight identified findings and issues found during monitoring and audit reviews, the criteria used as the basis for the exceptions and recommendations to address findings moving forward. Effectively communicate findings, both verbally and in writing, so that the findings are placed in appropriate context and clearly understood.
Effectively communicate findings, both verbally and in writing, so that the findings are placed in appropriate context and clearly understood.
Other related duties as assigned.

Work Environment:

This position is full-time and is eligible for a hybrid work environment.

Office hours are typically Mon-Fri, 8 am-5 pm.
Extended hours during the evening or the weekend may be required by business needs.
Occasional travel may be required within the state of Colorado (5%).
Commuting to the CDE buildings is required per business needs.
A Remote (Home) office is required.
Required to report to the work location per business needs.
Essential Functions (ADAAA)
- LIGHT/Office environment:
  - Required to sit, view a computer screen, and utilize a keyboard and mouse for extended periods of time.
  - May be required to lift and move up to 10 lbs. of force frequently or 20 lbs. of force occasionally.
  - Required lifting, bending, stooping, pushing, walking, etc.
  - Light work usually requires walking or standing to a significant degree.
- DL Not Required: Required to independently obtain and determine means to complete travel requirements.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:
This position requires only six (6) years of experience, OR a combination of education and experience totaling six (6) years.

Minimum Qualifications:

Six (6) years of relevant experience in a combination of compliance/performance auditing and project management.
A bachelor’s degree from an accredited college or university can substitute for up to four (4) years of relevant experience.

Competency and Qualifications Requirements:

Experience evaluating information and conducting high-level data analysis as part of the decision-making process associated with the management of a program or project.
Experience writing resource documentation for both internal (e.g., standard operating procedures) and external (e.g., resource guides, etc.) customers; previous technical writing experience preferred.
Demonstrated experience completing all aspects of a long-term audit or project (from start to finish).
Demonstrated ability to follow and utilize standard operating procedures, and logically apply statutes and regulations, to reasonably support all review findings and exceptions.
Excellent communication and presentation skills.
Detail oriented (i.e., proofing work, spelling, grammar, formatting, etc.).
Proven administrative and project management skills.
Effective and constructive interpersonal skills.
Evidence of strong logical thinking, problem-solving skills, and technical writing skills.
Intermediate proficiency in MS Office programs, specifically Excel, Access, and Word.
Experience with managing documents using electronic systems in a paperless environment.
Ability to effectively balance quality of work and productivity expectations.
Demonstrates initiative and exhibits a proactive approach to work.
Ability to prioritize and organize work to accommodate and meet the changing needs and goals of the project, as well as complete assignments within prescribed deadlines.
Ability to collaborate and communicate with internal and external customers (i.e., school districts, BOCES, other CDE units, etc.).
Ability to work equally well independently or as a member of a team.
Exhibits CDE’s mission, vision, and values by the consistent expression of professional, respectful, and customer service-oriented behaviors.

Preferred Qualifications

Seven (7) years of directly related experience conducting compliance audits that include extensive data and documentation reviews and analysis
Seven (7) years of experience working within K12 education.

Supplemental Information

Complete Applications must include the following documents:

Completed Application Required.
Resume - Attached as a separate document.
Cover Letter - Attached as a separate document.
Educational Transcript (if you are using Education to meet the Minimum Qualifications).

**Please ensure that the work section of the application demonstrates that you meet the minimum qualifications.**

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:

Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.

Equity, Diversity, and Inclusion (EDI) and Equal Employment Opportunity (EEO)
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition(s) related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Colorado Department of Education is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator at [email protected].

Benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

Supplemental Questions

Do you have experience conducting K12 compliance audits? If so, describe how you used documentation and data to ensure compliance, and how audit findings were communicated to the audited entities.

Are you using substitutions to meet the minimum qualifications for the position?

If you are using substitutions to meet the minimum qualifications for the position, select which option applies to you.

Using additional education to substitute for the required experience.
Using additional relevant experience to substitute for the education requirement.
Not using substitutions.

If you are using education to qualify, a legible copy of your educational documentation must be submitted with your application. Official or unofficial transcript copies are acceptable. Transcripts from colleges or universities outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. These document must show the name of the school, your name, that the degree was awarded and on what date, and the type and name of the degree. Failure to provide a transcript or foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position. Have you included your transcript(s) as an attachment to your application? (If not, you may go back and do so now).

Yes, I have attached my transcript(s) that will be used to verify whether or not I meet the education requirement as announced.
No, I have not attached transcripts to my application because I am using experience to meet the minimum qualifications.
I have requested my transcripts from my college/university and will submit a new application and attach them to that application before the announcement closes.

The posted salary range is the department's good faith offer for this position. Are you willing to accept a salary within this range if offered the position?

Yes.
No.
Maybe. I believe my knowledge and skills encompass all of the minimum qualifications, the preferred qualifications, and special requirements of the position. I have detailed this in the work experience section of the application.

This position is ONLY open to current employees of CDE (within the listed reporting structure). Please enter in your EID (997) so that we may verify your employment.

Required Question

Agency Information

EmployerState of ColoradoAddress See the full announcement by clicking
the "Printer" icon located above the job title
Location varies by announcement, Colorado, -- Website https://careers.colorado.gov/

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About State of Colorado

State of Colorado

Denver or Colorado

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