CDEC Only - Reallocation- CCCAP Program Services Unit Manager

Department Information

Reallocation: NOTICE OF PROPOSED REALLOCATION
 
 Position Number: QAA 06036
 Encumbered By: Teresa Albohn
 Recommended for reallocation to: Program Management II

Colorado Governor Jared Polis is committed to building a Colorado For All, a place where everyone has an opportunity to succeed and live the Colorado way of life. Governor Polis is focused on lowering health care costs for hardworking Coloradans, transitioning the state to renewable energy sources, ensuring every Colorado child gets a quality education, and building an economy that works for everyone.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

 We offer a generous benefits package including:

•  11 paid holidays per year plus vacation and sick leave

•  Medical, dental, and vision plans

•  State paid life insurance policy

•  Choice of 2 retirement plans (defined benefit or defined contribution)

•  Optional 401(k) and 457 plans

•  State paid short-term disability coverage

•  Additional optional life and disability plans

•  Credit Union membership

•  Training and professional development

To learn more about State of Colorado benefits visit: https://www.colorado.gov/dhr/benefits.

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service?  

This position will have the opportunity for a hybrid schedule (a combination of in-office and remote workplace). **Please note - equipment provisioning and certain onboarding tasks will take place in person, in our downtown Denver office, on the first day of employment.**

The Colorado Department of Early Childhood (CDEC) ensures the delivery of a comprehensive, community-informed, data-driven, high-quality, and equitable early childhood system that supports the care, education, and well-being of all Colorado's young children, their families, and early childhood professionals in all settings. CDEC provides access to collaborative, coordinated, quality early childhood programs and support to children, families, and early care professionals in an effort to best prepare Coloradans for future success. CDEC works with many partners, including parents, schools, child care providers, Early Childhood Councils, counties, Community Centered Boards, early intervention service providers, family resources centers, county human services, county public health, businesses, community organizations, and other stakeholders to provide high-quality early childhood and family support programs.

The Colorado Child Care Assistance Program (CCCAP) is Colorado’s state-supervised, county-administered childcare subsidy program primarily funded by the Federal Child Care Development Fund (CCDF) through the Child Care Development Block Grant (CCDBG). This Division is dedicated to building a childcare subsidy program that is child-focused, family-friendly, and fair to providers by providing financial assistance for low-income families who are working, searching for employment, pursuing training or higher education, or are enrolled in the Colorado Works Program and need child care services to support their efforts toward self-sufficiency. In addition, the CCCAP Division maintains strong relationships with county and external partners to work towards increasing the accessibility of quality care to children and families across the State. The program is supported by the eligibility and case management system, Child Care Automated Tracking System (CHATS) and the parent and provider system, Attendance Tracking System (ATS). 

Description of Job

What you’ll be doing: 

This position is responsible for the development, oversight, and management of strategic and day-to-day unit and program support activities of the provider services team and the county monitoring team. This position works in cooperation with the CCCAP Director to identify, develop, implement, and interpret program regulations and policies. This position is responsible for managing special projects as assigned, which may include but are not limited to new program initiatives, information technology projects, program goals, data requests, and collaborations with other programs or agencies. This position coordinates and oversees program support for data requests, county business office staff, and child care providers, which includes but is not limited to providing technical assistance on business office functions within counties, provider support and recruitment, Qualified Exempt provider applications and compliance, and Attendance Tracking System support for providers and clients. This position is also responsible for the development of standard operating procedures, program memos, county communication, provider communication, and client communication. In addition, this position supports the identification and development of training materials for county business office staff, providers, and clients. In addition, this position plays a critical role in the setting of provider reimbursement rates and approval of County Rate Plans.

Additional position duties include, but are not limited to:

• Plan, prioritize, assign, analyze, and monitor workflow, and maintain appropriate staffing levels and review progress to ensure the quality and quantity of work meet standards and deadlines for deliverables to meet program goals and objectives.
• Establish work schedules, review and approve work time and absences.
• Initiate the hiring process, provide subject matter expertise to HR during the comparative analysis process, interview candidates, and hire.
• Recommend promotions and changes in pay, submit PEAT actions.
• Resolve problems, performance issues, disputes, and informal grievances and initiate corrective action or recommend discipline as needed.
• Identify training and developmental needs, and provide training as needed.
• Provide feedback and coaching, write performance plans, and sign performance evaluations. 
• Ensuring support for county workers in the business office and provider outreach and support.
• Coordinate the review and approval of  County Rate Plans
• Coordinate the review and approval of county business office policies in the County Plans
• Recommend the strategy for TANF quality transfers and support unit staff in training, coordinating, reviewing, and approving county TANF quality transfers  
• Collaborating with the CCCAP Training Team to design training for county workers and child care providers
•  Coordinating and providing technical assistance for counties on policy interpretation, the qualified exempt provider process, and business office functions
•  Manage internal and external communications for providers on important changes or information regarding CCCAP  
•  Support unit staff regarding any procurement processes or fiscal needs
•  Work with other operational units in the Department to support the business functions of the CCCAP Division
• Oversee the development of new standard operating procedures (SOPs) and updates to existing SOPs and policies that guide the work of the unit staff
•  Support and lead internal team processes for CCCAP provider rate setting
• Other duties as assigned

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement: 

This posting is only open to residents of the State of Colorado at the time of submitting your application. This position is open only to classified permanent employees of the listed department and division within that department.

Class Code & Classification Description: (New)

H1A3XX

Program Management II

MINIMUM QUALIFICATIONS:

Experience Only:  Nine (9) years of direct supervision of policy experience in an occupation related to the work assigned to this position. At least two years of supervision experience is required. 

OR,

Education and Experience: A combination of related education and/or Direct supervision of the Policy experience in an occupation related to Program Management II, equal to five (9) years. At least two years of supervision experience is required.

Please note: The required experience must be substantiated within the work experience section of your application and in the supplemental questions. Your resume will not be reviewed to determine if you meet the minimum qualifications; only the work experience section and supplemental questions of your application will be reviewed to determine this. “See Resume” statements on the application will not be accepted. In addition, part-time work will be prorated.

Substitutions: 
Additional related experience may substitute for the education on a year-for-year basis. 
Additional appropriate education in a related field may substitute for the experience requirement on a year-for-year basis. 

Preferred qualifications:

• Experience with strategy and operations.
• Strong communications skills

DEFINITION OF PROFESSIONAL EXPERIENCE:
Work that involves exercising discretion, analytical skill, judgment, and personal accountability, and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelor's or higher degree with major study in or pertinent to the specialized field; and continuously studied to explore, extend, and use additional discoveries, interpretations, and application and to improve data, materials, equipment, applications and methods.

Conditions of Employment:

• Employees who have been disciplined, terminated, resigned in lieu of disciplinary termination, or negotiated their termination from the State of Colorado must disclose this information on the application.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website,https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. Email address:[email protected]. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov.

Supplemental Information

How to Apply (PLEASE READ CAREFULLY) 

Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all your relevant experience on the application itself. Applications left blank or marked "SEE RESUME" will not be considered.

Complete Applications must include the following documents:

1. A complete CDEC Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)
2. A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
3. A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.
4. If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process, which is described below.

Comparative Analysis Process

The comparative analysis process will consist primarily of a review of applications against the minimum and preferred qualifications of this position. Applications will be reviewed in comparison to all others in the applicant pool in order to identify a top group of candidates who may be invited for a final interview. Depending on the size of the applicant pool, additional selection processes may be utilized to identify a top group of candidates. Applicants will be notified of their status via email. 

Failure to submit properly completed documents by the closing date will result in your application being rejected.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Department does not offer sponsored visas for employment purposes. 

Benefits

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program.  Please click the following link for detailed information:  www.colorado.gov/pacific/dhr/benefits 

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
 

Supplemental Questions

Required Question

Agency Information

EmployerState of ColoradoAddress See the full announcement by clicking
the "Printer" icon located above the job title
Location varies by announcement, Colorado, -- Website https://careers.colorado.gov/