CONTRACT ADMINISTRATOR (Property Management)
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Apply to CONTRACT ADMINISTRATOR (Property Management) at City of Houston, TXJob details
- Location
- Houston, Texas
- Work type
- Onsite
- Compensation
- $73,814/yr
- Posted
- today
- Apply on
- governmentjobs.com
About this role
About the Department
Applications Accepted from: All Persons Interested
Job Title: Contract Administrator – Data Analytics
Division: Property Management
Location: 900 Bagby, Houston, Tx*
Workdays & Hours: Monday - Friday, 8am – 5pm *Subject to change*
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
The General Services Department is seeking a Contract Administrator to perform the full range of professional and technical duties required to develop, execute, administer and manage service contracts for facilities. Ensures contract files are complete and documented to provide a verifiable audit trail. Coordinates inspections and compliance activities for properties owned, leased, or managed by the General Services Department.
This position will be responsible for the following duties:
RESPONSIBILITIES/DUTIES
- Responsible for pre-contract and post planning functions and assising with procurements
- Maintains contracts and tracks contract progress
- Verifies insurance and bond documents for city contracts
- Maintains current and accurate records on facility information; maintains files and records
- Conducts inventories and ensures compliance with agreements
- Interprets contract documents and assists in the resolution of disputed issues
- Works with Finance Accounts Payable and other City departments to resolve problems regarding agreements
- Works with operational personnel to ensure compliance with agreements
- Coordinates with other City departments on issues related to processing contract documents.
- Performs SAP functions for the Division
- Performs all tasks necessary to gather and assemble the information required to develop the scope and specifications for solicitation of bids for service contracts, as well as manage the daily business of these service contracts
- Communicates effectively with stakeholders, inspectors and contract vendors, while establishing cooperative relationships
- Prepares reports and contract documents of various stages, including drafts, changes, renewals, amendments, and terminations; and presents information to small and large groups
- Coordinates compliance inspections, evaluates reports of non-compliance and initiates the appropriate response to non-compliance issues
- Acts as a liaison between tenants, inspectors and contracted service providers
- Performs other duties as assigned
- Monitors the performance of contractors for compliance with requirements.
- Performs other duties as assigned.
WORKING CONDITIONS
There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make simple gross motor responses within large tolerances.
This is a GENERAL SERVICES DEPARTMENT Position at the Tier III Level.
Position Duties
EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Public Administration, Business Administration, Government or closely related field.
EXPERIENCE REQUIRMENTS
Two years of contract compliance or other related professional analytical compliance experience are required.
Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.
LICENSE REQUIREMENTS
None.
Minimum Qualifications
PREFERENCES
Preference will be given to applicants with experience in the following are highly preferred:
- SAP
- Performing Contract Reviews and Data Management
- Microsoft Power tools such as Microsoft PowerBi, Microsoft PowerAps, Microsoft Forms, Microsoft Lists, etc.
- Demonstrable data analytic skills
- Expert level Microsoft Excel skills- Skills Test may be required duri
- Interpersonal skills related to customer service and fostering teamwork
- Excellent communication, problem-solving, and analytical skills.
- Ability to work across teams and manage multiple concurrent projects
**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. **
Other Qualifications
SELECTION/SKILLS TESTS REQUIRED
The department may administer a skills assessment test.
SAFETY IMPACT POSITION YES
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
Pay Grade 22
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm . or call 832-393-6120.
If you need special services or accommodations, call 832-393-6120. (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE Equal Opportunity Employment
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
Benefits
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:
- Medical
- Dental
- Vision
- Wellness
- Supplemental Insurance
- Life insurance
- Long-term disability
- Retirement pension
- 457 deferred compensation plan
- Employee Assistance Program
- 10 days of vacation each year
- 13 city holidays, plus one floating holiday
- Compensable Sick Leave
- Personal Leave
- Flexible schedules
- Hybrid-Telework for eligible positions
- Professional development opportunities
- Transportation/parking plan
- Section 125 pretax deductions
- Dependent Care Reimbursement Plan
- Paid Prenatal, Parental and Infant Wellness Leaves
- Healthcare Flexible Spending Account
Supplemental Questions
- Yes
- No
- Less than a High School Diploma/GED
- High School Diploma/GED
- An Associate's degree in Public Administration, Business Administration, Government or closely related field
- A Bachelor's degree in Public Administration, Business Administration, Government or closely related field or higher.
- Less than 2 years
- 2 years to less than 4 years
- 4 years to less than 6 years
- 6 years or more
- I have no experience
- Less than 2 years
- 2 years but less than 4 years
- 4 years but less than 6 years
- 6 years or more
- I have no experience
- Less than 2 years
- 1 year but less than 2 years
- 2 years but less than 3 years
- 3 years or more
- I have no experience
- Less than 2 year
- 2 year but less than 4 years
- 4 years but less than 6 years
- 6 years or more
- I have no experience
- Less than 1 year
- 1 year but less than 3 years
- 3 years but less than 5 years
- 5 years but less than 7 years
- 7 years or more
- I have no experience
- Basic Microsoft Excel: Open files and use page setup, enter, correct, and save data, use the menu commands, format cells, rows, and columns, understand navigation and movement techniques, use simple arithmetic functions in the formulas, access help, modify a database and insert data from another application, print worksheets and workbooks.
- Intermediate Microsoft Excel: Create, modify, and format charts, use graphic objects to enhance worksheets and charts, filter data and manage a filtered list, perform multiple-level sorting, use sorting options, and design considerations, use mathematical, logical, statistical, and financial functions, group and dissociate data and perform interactive analysis, create and modify some Macro commands.
- Advance Microsoft Excel: Customize the work area, use advanced functions (Names, VLOOKUP, IF, IS), work with Pivot Tables, use spreadsheet Web components, manage Macro commands: concepts, planning, operations, execution, modification, interruption, use personalized toolbars, perform some programming in VBA.
- None
Required Question
Agency Information
EmployerCity of HoustonAddress 901 Bagby StHouston, Texas, 77002 Website https://www.houstontx.gov/