State of South Carolina
Columbia or Richland County
Contracts Manager - 60015076
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Apply to Contracts Manager - 60015076 at State of South CarolinaJob details
- Location
- Columbia or Richland County
- Work type
- Onsite
- Compensation
- $45,300 - $77,000/yr
- Posted
- today
- Apply on
- governmentjobs.com
About this role
About the Department
Contracts Manager
The Department of Administration's (Admin) Division of Facilities Management & Property Services (FM) oversees the daily operation and maintenance of 53 state-owned buildings, including the State House, Capital Complex, and Governor’s Mansion, ensuring they remain safe, functional, and well-maintained. In this role you will assist the Facilities Management and Property Services (FMPS) division in the planning, procurement, administration, and management of service contracts for the Department of Administration. Work collaboratively with division staff, subject matter experts, the Procurement Division, and contractors/vendors throughout the contract lifecycle to ensure procurements and contracts comply with applicable laws, regulations, and policies while meeting operational needs.
This position is onsite in Columbia, SC.
Responsibilities of Contracts Manager:
- Assist the Facilities Management and Property Services (FMPS) division with the procurement and development of solicitations for service contracts. Collaborate with subject matter experts to prepare scopes of work, specifications, evaluation criteria, and other solicitation documents.
- Conduct market research to identify available vendors, industry best practices, pricing trends, and appropriate procurement strategies. Coordinate with the Procurement division to support timely solicitation, evaluation, and award activities.
- Coordinate evaluation committees for Requests for Proposals (RFPs) and other competitive procurements by organizing meetings, sharing materials securely, gathering scores, and enforcing full compliance with procurement laws and policies. Prepare procurement-related correspondence and documentation as needed.
- Maintain and monitor contracts and agreements throughout the contract lifecycle by tracking key dates, renewals, and milestones, while maintaining accurate databases to ensure continuous service and timely procurement. Maintain accurate contract schedules, databases, and reporting tools.
- Support the day-to-day administration of assigned contracts by monitoring contractor performance, coordinating inspections and corrective actions, reviewing contract deliverables, assisting with invoice review and payment processing, and preparing amendments or modifications as needed.
- Communicate contract status, risks, and recommended actions to management and stakeholders.
- Maintain complete, accurate, and organized contract files in electronic and paper formats, including executed agreements, amendments, correspondence, payment records, and procurement documentation.
- Provide responsive customer service to internal and external stakeholders.
- Investigate, document, and assist in resolving contract-related complaints, disputes, and performance issues in accordance with contract requirements and agency procedures.
- Provide administrative and operational support to management and other work teams as assigned.
- Complete special projects, assist with departmental initiatives, and perform other related duties in support of the division's mission and objectives.
Position Duties
- A high school diploma and experience in contract administration and/or legal requirements involved with contracts or relevant on the job experience.
Additional Requirements:
- Knowledge of contract administration, procurement, modification and tracking.
- Ability to lead, advise and communicate effectively with employees at all levels, as well as external customers and vendors/contractors.
- Strong computer skills and ability to write in a clear, concise manner.
- Ability to prepare reports.
- Knowledge of the agency's mission, programs, and objectives.
- Knowledge of relevant laws, regulations and procedures, including SC Procurement Code.
- Ability to assign appropriate priorities to work activities based on organizational goals and situational pressures.
- Ability to effectively plan and organize work activities and prioritize task completion to meet schedules and deadlines.
- Ability to conceptualize needed change and to initiate appropriate activities to move from concepts to implementation.
- Ability to interpret and apply rules and regulations.
- Position may be required to report to work during emergency situations and hazardous weather events.
Applicants indicating college credit or degree(s) on the application will be required to bring a copy of college transcript to the interview. A copy of the transcript may also be uploaded as an attachment to the application, if required by the hiring department or if desired by the applicant. Please note that some areas of the Department may require an official, certified copy of the transcript prior to hiring or within a specific timeframe required by that area, after hiring. Failure to produce an official, certified transcript may result in not being hired or termination.
Other Qualifications
The Department of Administration is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
The South Carolina Department of Administration offers an exceptional benefits package for full time (FTE) employees:
- Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
- 15 days annual (vacation) leave per year
- 15 days sick leave per year
- 13 paid holidays
- Paid Parental Leave
- S.C. Deferred Compensation Program available(S.C. Deferred Compensation)
- Retirement benefit choices *
*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.
Benefits
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
Supplemental Questions
01
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted or reviewed to determine if an applicant has met the qualifications for the position. I have read and acknowledge the above statement.
- Yes
- No
02
Will you now or in the future require sponsorship from the Department of Administration for employment visa status?
- Yes
- No
03
Do you have at least a high school diploma and experience in contract administration and/or legal requirements involved with contracts or relevant on the job experience.
- Yes
- No
Required Question
Agency Information
EmployerState of South CarolinaAgency Department of Administration Address 1200 Senate StreetColumbia, South Carolina, 29201 Phone803-737-4272
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