Coordinator, Human Resources

Omnicom is a media group whose OMG23 agency partners with Disney on integrated advertising campaigns across film and television brands. The Coordinator, Human Resources supports the day-to-day administration of human resources processes, including employee lifecycle activities, onboarding, data changes, terminations, employee inquiries, talent acquisition, internships, and special projects.

What you'll do:

• Support all activities surrounding the Human Resources team in managing an employee’s life cycle from pre-hire to off-boarding, including but not limited to the following:
• Initiate and manage the new hire process from start to finish
• Ensure IT tickets are generated and submitted for new hires for proper new hire setup
• Conduct and manage weekly new hire orientations for all new employees including managing all first day correspondence
• Create and maintain employee files
• Create and maintain calendar entries for the HR team in Microsoft Outlook
• Ensure timely processing of employee data changes in Workday including but not limited to pay changes, data changes, employee referral bonuses and internal transfers
• Collaborate with infrastructure teams to ensure all employee changes are communicated and processed, including sending calendar invitations, employee notifications and system updates
• Coordinate termination processes for all exiting employees with internal teams and systems
• Support the Human Resources team’s goals and objectives including diversity initiatives, training and talent development and engagement initiatives in partnership with leadership
• Hold weekly office hours for the agency, assisting employees with general questions and inquiries
• Support the agency, IT and office management leads to manage space, remote work initiatives and facilities

What they're looking for:

• Bachelor's degree required (or relevant experience)
• 0-1 year of Human Resources or Administrative experience
• High level of proficiency with Adobe Acrobat Pro and Microsoft Office applications (particularly Outlook, Word, Excel, PowerPoint and Teams)
• Must have laser-sharp detail orientation, excellent organizational skills and the ability to multi-task and prioritize
• Strong time-management skills, sense of urgency and delivery
• Must have strong interpersonal skills and the ability to maintain a professional demeanor when engaging with all levels of employees
• Excellent communication skills both written and verbal, clearly, concisely and confidently
• Demonstrated ability to articulate and communicate clearly when participating in internal and client-facing meetings
• Ability to maintain the strictest level of confidentiality, and express high standards of professionalism
• Demonstrated ability to be a strong team collaborator and ability to be agile and adaptable within a quick turnaround business environment
• Ability to take initiative and formulate solutions and has a demonstrated proactive approach to problem solving and critical thinking
• This is a hybrid role based in Burbank, CA

Benefits:

• This is a hybrid role based in Burbank, CA.