CORRECTIONAL RECORDS TECHNICIAN LEAD - Revoke & Return Records Unit

About the Department

Correctional Records Technician Lead

Employee and Organizational Support Division | Revoke and Return Unit

Full Time | Permanent

Location: Tacoma, WA

Salary Range: $4,761 - $6,407 Monthly

This position may partially telework; however, will be required to be at a DOC location for in-person training for CRTs, mandatory in person trainings, and/or meetings or testimony in a court of law due to subpoena. 

This position is represented by the Washington Federation of State Employees bargaining unit.

The Department of Corrections (DOC) is seeking highly motivated and qualified individuals for two (2) permanent Correctional Records Technician Lead (CRT Lead) positions within the Revoke and Return Unit. These positions are full-time, permanent, and located at the Tacoma Community Justice Center (CJC) in Tacoma, WA.

The DOC Revoke and Return Unit will assist in this mission by calculating, entering, and documenting when incarcerated individual’s alternative sentences are sanctioned to serve the remaining term of confinement due to a reclass or revocation.  These sentences will include Drug Offense Sentencing Alternative (DOSA), Suspended Sex Offender Sentence Alternative (SSOSA), Family Offender Sentence Alternative (FOSA), Mental Health Alternative (MHA), Community Custody Board (CCB), Long Term Juvenile (LTJ), and Aggravated Murder Juvenile (AMJ). The Correctional Records Technician Lead (CRT Lead) will lead Correctional Records Technician (CRT) staff, train staff, and review the work of staff regarding incarcerated individual records for revokes and reclasses.  In addition to alternative sentences the CRT Lead will calculate, review, and enter Sentence Structure and Time Accounting (SSTA) for an individual when sanctioned to the remainder of their confinement term for Community Custody Prison (CCP), and Community Placement (CP) sentences.  In calculating these complex sentences the CRT Lead will follow the Revised Code of Washington (RCW), Washington Administrative Code (WAC), DOC Policy and records processes.
   
The CRT Lead will support and backup to the Correctional Records Supervisor (CRS) as necessary and assist with correspondence and Incarcerated Individual Kite responses assigned to the unit.  This unit will work in partnership with the other DOC Records Offices, such as the Tolling Unit, Violator Unit, prison reception centers, and other DOC Institutions and Records Offices. As subject matter expert, this position plays a vital role in improving public safety by ensuring that offenders serve the appropriate length of confinement following a DOC or court ordered sanction.  

A completed application packet will include:

• A cover letter regarding your interest in this position with our agency
• A detailed resume
• Three professional references

Application Process
To begin the online application process:

• Click the green 'Apply' button on the job posting and sign in or create an account.
• Complete your application.
• Please be sure to attach the following to your application:
  1. A cover letter outlining how you meet the qualifications for this position,
  2. A detailed chronological resume; and
  3. At least (3) three professional references - A professional reference is identified as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
• Click "Accept & Submit" to submit your application.

Incomplete application packages may disqualify an applicant from the application process.
We are looking for evidence in your application materials that you have the experience, skills, and abilities indicated in this job posting. Qualified applicants whose responses most closely match the requirements of this position may be invited to interview. Carefully review your application before submitting. All information may be verified, and documentation may be required. The initial screening will be solely based on the contents and completeness of the application materials submitted.

Position Duties

We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

As the Correctional Records Technician Lead (CRT Lead), some of your duties will include: 

• Conduct Second Review or Initial Review for the calculation of incarcerated individual’s sentences to complete OMNI Modification Entry for DOSA Revoke/Reclass, CCP Return/CP Terminates, MHA Revoke, FOSA Revoke, SSOSA Revoke, CCB Revoke, LTJ Revoke, and AMJ Revoke.

  • Interpret and apply Supreme, Appellate, and Superior court decisions, RCW's, WAC's, DOC Policy and Records Processes in order to properly compute or re-compute earned release dates for incarcerated individuals.

  • Notify prison facility and/or local jails of immediate releases depending on location of incarcerated individual.  Prepare release paperwork and any additional notifications.

  • Identify errors of law in court sentencing, resentencing and modification documents. Correspond with attorneys and the court using the Problem J&S process, follow up with Post Sentence Reciew (PSP) when needed.

  • Using JABS, JBRS, LINX, and ECR locate court documents and incarceration periods that the DOC has not been made aware of.  This will include out of state, federal, local, tribal, district and municipal courts.

  • Complete credits calculator and modification worksheet by reviewing and applying tolling audit, jail certification, OMNI and other sources as needed to determine successful community custody credit, Reifscnheider Credit, and bovan credit.

  • Conduct quality assurance review on previously entered sentencing elements to ensure entry accurately follows the appropriate laws, policies and processes. Calcalate impacts of any corrections needed. 

  • Enter sentence structure on any new commitments. Identify errors of law in sentencing documents and correspond with attorneys and the court using the Problem J&S process. Follow up with Post Sentence Review (PSP) when needed.

  • Determine Supervision Compliance Credits (SCC) for any new commitments, resentences and modifications. Update OMNI, Chrono and upload screening tool into OnBase.  

  • Conduct second review as assigned for complex SSTA calculations and entries into OMNI.

• Maintain Centralization of DOSA Revoke/Reclass, CCP Return/CP Terminates, MHA Revoke, FOSA Revoke, SSOSA Revoke, CCB Revoke, LTJ Revoke, and AMJ Revoke

  • Update tracking sheet daily with updates from transport lists and emails received regarding revokes, reclasses and returns. Prioritze list by estimated ERD and credits.

  • Receive revoke paperwork from reception centers, attorneys, and court liaisons and return/terminate paperwork/emails from Hearings Officers for sentence calculations. 

  • Research and verify Time Start Date.

  • Verify, update, and correct admission codes in OMNI.

  • Track and follow up on individuals pending sentencing, individuals transferred to federal detention, out of state, and individuals released from local jail. 

• Lead and provide support relating to operations effectiveness of the DOC Revoke/Return unit.  

  • Plan, assign and review the work of the R&R records staff.

  •  Complete quick review with tracking spreadsheet to identify quick turnaround cases or immediate releases.  Work with CRS in assigning as necessary. Monitor tracking spreadsheet throughout the day for changes.

  • Participate in all training provided by the records leadership and the agency as instructed. 

  • Provide feedback and back-up support to CRS regarding training needs for staff.

  • Assist and provide support to CRS in implementing operational adjustments resulting from changes to law, court decisions, administrative regulations etc. 

• Provide effective communication and thorough and timely processing of requests.

• Other Duties as Required.
  
  
  

Minimum Qualifications

What we need (required qualifications):

• High School diploma or equivalent.
• Two (2) years of experience maintaining, processing, entering, and/or calculating sentence structure for incarcerated individual records. * *(see below for definition of records)
• College-level course work in criminal justice, business administration, accounting, social science, or a related field will substitute, year for year, for up to one (1) year of experience.
• Six (6) or more months of demonstrated entry and calculations of revokes, reclasses, returns and terminates.
• One (1) or more years of demonstrated entry and reconciliation of sentence structure in the Department's incarcerated individual electronic database. 

NOTE: Incarcerated individual records are defined as records containing certified copies of original documents relating to the incarcerated individuals' crime and sentences.  Incarcerated individual records are not property files, grievance files, administrative files, treatment files, or medical files.  

What will make your application stand out (preferred qualifications): 

• Experience as a Lead and/or direct supervisor.
• Demonstrated knowledge of Washington sentencing laws, DOC supervision types and applicable DOC Policy to ensure DOC jurisdiction. 
• Knowledge of criminal history and or judgment and sentence document processing.
• Knowledge of the criminal justice system and it's related documents. 
• Knowledge of DOC Tolling and the rules associated with it.  

Special Requirements/Conditions of Employment:

• Skills test: Must be able to satisfactorily complete Revoke and Return Unit competency test.

Other Qualifications

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

Our Core Values:

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• This recruitment may be utilized to fill more than one position. 
• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
  **Please note:  Phone number AND email address are required for all professional references.
• A background check including criminal record history will be conducted prior to a new hire.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply. 
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration. 
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. 
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.  When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.
• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

Telework Details

This position may be allocated for telework. If authorized for the role, work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time.  Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite.  Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process. Some offices will have a “drop in” area available, however, a dedicated workspace within a DOC facility will not be provided.

What We Offer: 

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS).  New employees have the option of two employer contributed retirement programs.  For additional information, check out the Department of Retirement Systems' web site.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email [email protected] . For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

Benefits

More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note:  If the position offers benefits which differ from the following, the job posting should include the specific benefits. 

Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS).  New employees have the option of two employer contributed retirement programs.  For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP).  This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays 
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday. 

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave 
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave. 

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.  

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave 
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave
Leave Sharing
Parental Leave
Family and Medical Leave Act (FMLA)
Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 01-07-2026

Supplemental Questions

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Agency Information

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View Job Posting for Location, Washington, 98504 Website http://www.careers.wa.gov