Commonwealth of Pennsylvania

Westmoreland County or Youngwood or Harrisburg

County Fiscal Officer 3 (Local Government) - Westmoreland County Area Agency on Aging

Hybrid$66,729/yrPosted 1 week ago

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Job details

Location: Westmoreland County or Youngwood or Harrisburg
Work type: Hybrid
Compensation: $66,729/yr
Posted: 1 week ago
Apply on: governmentjobs.com

About this role

About the Department

County Fiscal Officer 3 manages the overall financial operations of Westmoreland County Department of Human Services' Area Agency on Aging. Your work will have a direct impact on the programs and services our teams provide to residents in need. This role gives you the opportunity to lead a dedicated fiscal staff and shape the financial operations that support community wellbeing.

Westmoreland County offers a pension plan and the chance to join a mission-driven agency where your leadership, collaboration, and fiscal skills matter. Apply now for a meaningful chance to grow your career, and plan your future, while making a positive difference in the lives of older residents.

Position Duties

This position supervises and directs fiscal and administrative staff responsible for accounts payable, accounts receivable, financial data entry, reconciliations, consumer and provider payments, and other accounting functions. It guides daily tasks and keeps overall operations on track. As County Fiscal Officer 3, you will perform the following duties:

Staff Supervision: Organize workloads, evaluate performance, participate in hiring, train new employees, and provide ongoing guidance to ensure compliance with agency procedures and policies
Budget Processes: Develop and manage the agency’s County and State budgets, analyze budgeted versus actual revenues and expenditures, prepare budget revisions, and provide financial analysis to agency supervisors.
Fiscal Oversight Developing cost-allocation methods and rates for labor, administration, and overhead; evaluate variance reports; review and approving provider payment vouchers; oversee fixed-asset inventory and depreciation records, and facilitate agency purchasing
Compliance and Accountability: Coordinate annual audits with independent auditors and the County Auditing Department and ensure fiscal activities comply with applicable policies, procedures, and regulations
Process Collaboration: Provide fiscal technical assistance to subcontractors and coordinate with County financial offices

Work Schedule and Additional Information:

Full-time employment
Work hours are 8:30 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
Telework: You may have the opportunity to work from home (telework) part-time, after the initial training and probationary period. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
Salary: The starting salary is non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Minimum Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

One year as a County Fiscal Officer 2; or
Three years of accounting and/or budgetary experience and a business-related bachelor’s degree that includes six college credits in accounting; or
Five years of accounting and/or budgetary experience and a business-related associate’s degree that includes six college credits in accounting; or
An equivalent combination of experience and training which includes or is supplemented by six college credits in accounting.

Other Requirements:

You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
Hiring preference for this vacancy may be given to candidates who live within Westmoreland County. If no eligible candidates who live within Westmoreland County apply for this position, candidates who reside in other counties may be considered.
You must be able to perform essential job functions.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

Other Qualifications

Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
Your score is valid for this specific posting only.
You must provide complete and accurate information or:
- your score may be lower than deserved.
- you may be disqualified.
You may only apply/test once for this posting.
Your results will be provided via email.

Benefits

Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package.

Supplemental Questions

AAA - The Commonwealth of Pennsylvania legislatively allows the Department of Aging and Area Agencies on Aging to provide preference to candidates who are 60 years of age or older. Are you 60 years of age or older?

Have you completed at least 6 college credits in accounting? 8If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If you answer “Yes” to this question based on education acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting www.naces.org and clicking the Evaluation Services Link.

You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

How many years of full-time accounting and/or budgetary experience do you possess?

3 years or more
2 but less than 3 years
1 but less than 2 years
Less than 1 year
None

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

Are you currently licensed as a Certified Public Accountant (CPA)?

If you answered yes to the above question, please provide your CPA license number. If you answered no to the above question, type N/A in the text box below.

CS-INSTRUCTIONS You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. You must complete the application and answer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training. The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered. In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring

WORK BEHAVIOR 1 - BUDGETING Develops, reviews, and amends budgets. Monitors internal budgets, updates financial forecasts and prepares internal financial reporting and analysis. Levels of Performance Select the Level of Performance that best describes your claim.

A. I have experience developing program budgets. I was responsible for monitoring internal budgets, updating financial forecasts and preparing internal financial reporting and analysis.
B. I have experience monitoring/reviewing already developed budgets to determine if adjustments need to be made.
C. I have successfully completed college-level coursework related to budgeting, business statistics, or business management.
D. I have NO experience or coursework related to this work behavior.

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

The name(s) of the employer(s) where you gained this experience
The actual duties you performed related to monitoring and developing budgets
Your level of responsibility

If you have selected the level of performance pertaining to college coursework or training, please provide your responses to the three items listed below. If you indicated you have no coursework/training related to this work behavior, type N/A in the text box below.

College/University
Course Title
Credits/Clock Hours

WORK- BEHAVIOR 2 - FINANCIAL ANALYSIS Monitors, analyzes, and controls revenue, financial commitments, and expenditures against budgets, grants, contracts or other financial data to determine appropriate usage and ensure availability of agency funds. Reviews and evaluates increases and decreases in available funding and makes recommendations regarding spending adjustments. Analyzes monthly fiscal projections to determine expenditure levels and availability of funds to the end of the fiscal year. Levels of Performance Select the Level of Performance that best describes your claim.

A. I have experience analyzing revenue, financial commitments, or expenditures against budgets, grants, or contracts to determine appropriate usage. I was responsible for using my analysis to implement spending adjustments and ensure availability of funds.
B. I have experience analyzing revenue, financial commitments, or expenditures against budgets, grants, or contracts to determine appropriate usage. Someone else used my analysis to implement spending adjustments and ensure availability of funds.
C. I have successfully completed college-level coursework related to statistics, finance, management information systems, or qualitative business analysis.
D. I have NO experience or coursework related to this work behavior.

The name(s) of the employer(s) where you gained this experience
The actual duties you performed related to monitoring and analyzing financial data
Your level of responsibility

College/University
Course Title
Credits/Clock Hours

WORK BEHAVIOR 3 - FUNDS ALLOCATION Maintains adequate internal controls to ensure accurate records exist to support fund and inventory balances. Researches errors to determine the reason for occurrence and develops methods to prevent errors from occurring in the future. Maintains and analyzes records of revenue, costs, inventory, and adjustments to ensure recording and allocation is accurate among funds and/or cost centers. Develops or recommends the establishment of necessary controls and implements revisions in procedures needed to maintain controls. Levels of Performance Select the Level of Performance that best describes your claim.

A. I have experience maintaining internal controls to ensure accurate records exist to support fund and inventory balances. I was responsible for recommending and implementing the establishment of necessary controls.
B. I have experience maintaining internal controls to ensure accurate records exist to support fund and inventory balances. I recommended the establishment of necessary controls; however, someone else was responsible for implementing them.
C. I have successfully completed college-level coursework related to economics or finance.
D. I have NO experience or coursework related to this work behavior

The name(s) of the employer(s) where you gained this experience
The actual duties you performed related to allocating funds
Your level of responsibility

College/University
Course Title
Credits/Clock Hours

WORK BEHAVIOR 4 - WRITTEN COMMUNICATION Writes analytical and financial reports that include data such as status of funds, appropriations, budgets, and expenditures. Prepares correspondence to communicate issues with various customers and business partners. Levels of Performance Select the Level of Performance that best describes your claim.

A. I have experience writing analytical or financial documents. I was responsible for the final written report that conveyed findings such as status of funds, appropriations, budgets, or expenditures.
B. I have experience drafting analytical or financial documents. Someone else was responsible for the final written report that conveyed findings such as status of funds, appropriations, budgets, or expenditures.
C. I have successfully completed college-level coursework related to business writing, technical writing, English composition, or journalism.
D. I have NO experience or coursework related to this work behavior

The name(s) of the employer(s) where you gained this experience
The types of documents you wrote or drafted
Your level of responsibility

College/University
Course Title
Credits/Clock Hours

WORK BEHAVIOR 5 - SUPERVISION Supervises subordinate staff by assigning work; establishes priorities and timeframes for completion of work; reviews employee performance and prepares evaluation reports; disciplines employees; interviews prospective employees and recommends selection; receives, responds to, and resolves grievances and complaints; provides guidance to staff on complex problems; approves/denies leave requests; and identifies training needs and provides training to staff. Levels of Performance Select the Level of Performance that best describes your claim.

A. I have experience SUPERVISING subordinate staff. I have interviewed and hired staff, rated work performance, established priorities, counseled employees, identified training needs and approved leave.
B. I have experience as a LEAD WORKER OR SENIOR STAFF MEMBER. I have provided training to newly hired staff, reviewed their work, or served as a team or group leader, but I was NOT responsible for employee performance reviews or discipline.
C. I have successfully completed college-level coursework or training related to supervisory development, labor relations, or human resource management, but I do not have at least six months of supervisory or lead experience in a work setting.
D. I have NO experience or training related to this work behavior.

The name(s) of the employer(s) where you gained this experience
The actual duties you performed as a supervisor or lead worker
Your level of responsibility

Training Source
Course Title
Credits/Clock Hours

Required Question

Agency Information

EmployerCommonwealth of PennsylvaniaAddress 613 North Street

Harrisburg, Pennsylvania, 17120 Website http://www.employment.pa.gov

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About Commonwealth of Pennsylvania

Commonwealth of Pennsylvania

Westmoreland County or Youngwood or Harrisburg

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