DEFENSE TRAVEL ADMINISTRATOR (T32)

Summary

THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION. This National Guard position is for a DEFENSE TRAVEL ADMINISTRATOR (T32), PD# D1915000 and is part of the RI USPFO Rhode Island Army National Guard. The purpose is to serve as the primary point of contact to the USPFO as the action officer for the Defense Travel System (DTS), with responsibility for carrying out a wide variety of complex processes related to DTS.

Duties

• Serves as the Financial Defense Travel System Administrator (FDTSA) subject matter expert (SME), Defense Travel System (DTS) for the USPFO and the state ARNG including its supported units. Responsible for authorizing and setting up the correct lines of accounting for payment of Government funds. Performs a variety of analytical, technical, and administrative work for substantive programs and support activities. Responsible for the control and coordination of all required actions to support successful deployments, operation and management of DTS for all military soldiers and Civilian employees using guidelines that often lack specificity due to changing mission requirements, i.e. changing travel destinations while en-route, delaying travel and foreign travel requirements. Functions include liaison between the USPFO/state ARNG and Defense Finance and Accounting Service (DFAS) Project Management Office (PMO-DTS), regarding the functional use of DTS, monitoring and maintenance of DTS as well as identifying and analyzing problem areas, etc. Serves as the on-site subject matter expert for resolving especially difficult or sensitive problems with unit DTS. Implements and manages the day-to-day activities during system operations (e.g. personnel data download and review, business process analysis, OTA training and Defense Accounting and Disbursing System (DADS) and Commercial Travel Office (CTO) connectivity). Applies knowledge of various automated systems and their applications to accomplish the tasks of the position, to provide input to long-range plans for automation, to use automation in the accomplishing the work of the DTS, and to support the assurance that the requirements of automated systems (data standards, security, etc) are met. Coordinates development of traveler profiles, organizational data, reporting, budgetary, and document flow procedures in DTS. Ensures system requirements and activities necessary to achieve the objectives are identified, met and resolved, including all technical, administrative and/or operational problems and conflicts. Monitors functional aspects of the DTS to ensure continued successful operation. Responsible and accountable for the state ARNG's data requirements, including the user profiles, organization hierarchy, routing groups, per diem rates and Lines of Accounting, etc. Maintains database of user information and controls user access to Privacy Act Information and travel documents. Coordinates with each tenant organization and/or subordinate unit to identify an Organizational OTA (ODTA) for managing each organization's fielding and operational DTS requirements. Establishes the Certifying Officer appointment process. Establishes and manages a training program for ODTA's, Authorizing Officials/Certifying Officials (AO/CO) etc. Researches the Federal Travel Regulations to help resolve employee issues and complex problems associated with travel. Acquires and updates personnel data used to establish traveler profiles in DTS. Maintains updates to DTS database when changes occur due to personnel actions within the main organization. Manages the administrative setup structure within DTS and controls access to the major modules of DTS relevant to the access levels, i.e., organizational data and lines of accounting Analyzes travel documents and reports available in the DTS. Develops and formalizes help desk policies, processes, and procedures. Maintains the correct Lines of Accounting in DTS to corresponding fiscal year budgets. Monitors and updates budget data on a continuous basis. Modifies elements within the Lines of Accounting to reflect the new fiscal year data and determines what method should be used to transfer the LOAs during year end conversion. Performs other duties as assigned.

Qualifications

Military Grades: E-5 through E-8 You must indicate your rank somewhere on your resume. Compatible Military Assignments: For Dual-Status Technician positions service affiliation under Title 32 USC 709 is required. Military skill set is determined by AFSC/MOS requirements. Upon selection, individuals must be assigned to a compatible military AFSC/MOS in accordance with statutes and National Guard Bureau regulations and must obtain/maintain all requirements of the AFSC/MOS. ARNG Enlisted - ECMF 32B, Financial Management, and MOS 42A, Human Resources. GENERAL EXPERIENCE: None SPECIALIZED EXPERIENCE: 1 year equivalent to at least the next lower grade level. All personnel must be certified at the next higher level before being eligible for that level. Experiences gained through military technical training schools or civilian academic courses are included in the one-year on-the-job experience. Must have fundamental working experiences with a validated understanding of the basic principles and concepts of the occupational series and grade.

How You Will Be Evaluated

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics): Knowledge of and skill in applying employing organization's missions, functions, goals, objectives, work processes, and sources of funding; commonly used budget and/or finance practices, procedures, regulations, precedents, policies, and sources of factual data about budgeting and/or finance matters relevant to assigned tasks, to perform analysis of problems, discover alternative solutions , and to make significant recommendations. Knowledge of the USPFO organization, mission, and functions. A thorough understanding of management, organization, and resources utilization and policies and principles. Knowledge of state ARNG and its supported organization, mission, functions, and applicable DOD and Federal regulations and rules for application to financial management systems and of transportation entitlements rules and procedures. Skill and knowledge to communicate effectively, orally and in writing, to resolve difficult issues and/or problems, to provide advice and assistance on financial management and accounting matters relevant to DTS, to conduct training and briefings, as well as to exercise tact and diplomacy in all contacts with DFAS, PMO­DTS, major subordinate commands within the state, Directorate staff, and NGB. Knowledge of and the ability to use automated system software capabilities (i.e. excel, access) to review, report and process financial data as required. Skill and ability to maintain internal control procedures to prevent fraud, waste, and abuse which involve a review through internal checks to ensure compliance. Knowledge of military and civilian pay entitlements and allowances, and military and civilian travel entitlements. Skill and ability to serve as an expert and consultant to state AG Staff, USPFO and major subordinate Commanders to advise on integrating the function on financial debts, finance regulations, and government credit card regulations. Knowledge to resolve problems characterized by their importance and severity of the soldier's debts.

Education

Completed undergraduate or graduate education, the awarded college degree should be in one of, or a combination of the following disciplines: accounting, business, finance, economics, math, statistics, industrial management, marketing, quantitative methods, or organizational management. The applicant's educational degree study program or military or civilian academic courses may substitute for some specialized experience. If you are using Education to qualify for this position, you must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position. College transcript(s), if qualifying based on education, must be submitted in English.

Required Documents

To apply for this position, you must submit a complete Application Package which includes: Required Documents: Your resume showing work schedule, hours worked per week, dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.) of employment and duties performed. Assessment Questionnaire Transcripts - if qualifying based on education Optional Documents: Cover Letter Related Professional Certificates OF 306 DD214 SF50 (current or prior federal service, you must submit a copy of your most recent Notification of Personnel Action SF50) Performance Appraisal Assessment Other supporting documents, such as college transcript(s) if qualifying based on education, must be submitted in English. Failure to submit the required documentation will result in automatic disqualification. Please ensure your resume accurately reflects the duties and responsibilities under each position you have held with each employer. In describing your experience, please be clear and specific. It is your responsibility to make sure your resume states complete information for each job entry (beginning and ending dates of employment stated as MM/ YYYY; and total hours worked per week). If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package may potentially be rendered disqualified and you will no longer be considered for this position. Any and all resumes must be written in your own words.

How To Apply

To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13028444 A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process. You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

Security Clearance

Secret

Other Information

Persons appointed within their 2-year conditional trial period may be separated when their services are no longer needed. Conversion from Conditional to Permanent tenure will occur after successful completion of the trial period. If an applicant from the Competitive Service is selected, he or she will have to convert to the Excepted Service. If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx).