DHB Project Coordinator

DHB Project Coordinator

The APD Project Coordinator is an entry‑level role that provides essential coordination, structure, and operational support for the Advanced Planning Document (APD) Writing Team within the NC Medicaid Program. This position assists with contract tracking, documentation management, process organization, and communication to ensure APD activities run efficiently and remain compliant with federal and state requirements. By providing high‑quality administrative and project coordination support, this role strengthens operational consistency across the Advanced Planning Office (APO) and contributes to the overall success of the Medicaid Enterprise System (MES) Program.

Key Responsibilities:

• Support APD development activities through scheduling, meeting coordination, and preparation of required documentation
• Assist with contract tracking and alignment between APDs, amendments, and contract requirements
• Maintain and organize APD documentation, templates, correspondence, and audit records
• Help track deliverables, timelines, and dependencies across APD efforts
• Prepare status updates, meeting summaries, and reports as needed
• Ensure documentation accuracy and readiness for APD submissions
• Support cross‑teamcommunication between business units, project teams, vendors, budget offices,and other stakeholders
• Assist with version control, document formatting, and quality checks
• Provide logistical support for APD kickoff, review, and closeout cycles
• Help maintain internal tools, trackers, and repositories used by the APD team
• Support continuous process improvement efforts within the APO

Skill Matrix:

• Experience executing against multiple priorities/projects. Required 2 Years
• Working knowledge of project collaboration and tracking tools (Microsoft Project Suite, MS Teams, Zoom, etc.) Required 2 Years
• Very good documentation, organizational, and coordination skills. Required 3 Years
• Very good level communication skills, both verbal and written. Required 2 Years
• Demonstrated collaboration experience. Required 2 Years
• Ability to manage multiple tasks and deadlines in a fast-paced environment. Required 2 Years
• Experience with administrative support, scheduling meetings, managing documentation, coordinating communications, and other duties as assigned. Required 2 Years

Benefits at IntelliBee

• Long-Term Stability: Join us on a multi-year opportunities with room to grow.
• Comprehensive Health Coverage: Access quality healthcare benefits to keep you and your family well.
• Future Planning: Enroll in our 401(k) program and invest in your financial security.
• GC Assistance: We support immediate Green Card processing, if required.