Director of Administrative Operations, DEI

Position Information

The Director of Administrative Operations, DEI is the principal liaison between the Vice Chancellor for Diversity,
Equity & Inclusion (VC DEI), internal Office of Diversity, Equity & Inclusion (ODEI) staff, campus
committees, and external/community partners. Reporting to the VC DEI, the Director of Administrative Operations, DEI oversees, directs, and coordinates the operations of the Vice Chancellor's office and is
responsible for implementing the unit's strategic business priorities and advises the VC DEI on
controversial issues, existing problems, and matters with policy and programmatic impacts and
recommends solutions. The Director of Administrative Operations, DEI exercises sound judgment in making
significant decisions regarding project/business priorities and the order to accomplish them to ensure
that the organization's needs, objectives, and overall goals are met and achieved.

Please be advised that applicants are required to submit a cover letter and resume for full consideration.

The full salary range for the Director of Administrative Operations, DEI is $97,364.48 - $142,462.15 annually. However, the expected pay scale for this position is up to $117,000 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Key Responsibilities

• 55% — Manages, plans, and administers a full range of administrative operations in a small to medium academic department, or a small to medium non-academic department or program, where operations are significantly complex in terms of budgetary funding, number of faculty, staff and students, and/or are broad in scope due to focus of operations (e.g., computer or wet lab space and equipment, fundraising, grant writing, etc.).

  Develops, executes, and manages strategic projects/programs for the Chancellor’s and VC-DEI’s advisory committees and task forces (e.g. Policy and Communications Coordination Workgroup (PCCG); Diversity, Equity, and Inclusion Climate Council; Faculty Equity Advisors Group; Chancellor’s Free Speech Workgroup; Police Accountability Board, University Innovation Alliance Chief Diversity Officers; Chancellor’s Community Advisory Committees). Tracks reports and executes assigned project schedules and quality goals. Conceives, plans, and implements large-scale local and systemwide events and special committee meetings. Leads and facilitates meetings on behalf of the VC-DEI.

• 15% — Oversees the scheduling and management of all meeting and travel schedules for the VC-DEI, as well as any conference or professional travel for other ODEI staff members, on rare occasions for committee member participation, and visiting dignitaries. Steps in as the designee often as needed. Functions as the initial point of contact for government officials, UCOP administrators, national professional association leaders, community organizations, business leaders, and community members regarding the ODEI and local issues. Consults with senior leaders, managers, and professional staff to identify problems, develop improvements, and create and maintain quality standards. Participates in meetings with the Vice Chancellor to provide supporting information on the subject matter, including creation of shared drives, meeting notes, archives, inventories, etc. Attends operational meetings to keep abreast of plans, projects, decisions, problems, etc., about the organization's various functions.
• 10% — Performs administrative operations activities as predominant focus of position, with accountability for operational and budget processes, staff FTE, finance, human resources and space planning.

  Manages the daily office operations of the ODEI, including all administrative, budgetary, financial, operational aspects, and human resources, such as employee orientation of the organization. Select, onboard, train, mentor, and evaluate any student assistants. Handles various administrative and operational problems presented to the Vice Chancellor on a day-to-day basis, some of a sensitive and confidential nature. Assesses the day-to-day management and organizational problems and issues that surface and identify actual or potential problem areas based on the assessments made. Develops, recommends, and implements policies for corrective actions necessary to remedy deficiencies. Reviews, updates, and disseminates internal DEI policies and procedures.

• 10% — Develops analysis, special reports, detailed briefings, agendas, and presentations for the Vice Chancellor for other internal and external officials and directs the preparation of reports for meetings outside the organization by ensuring that updates and the appropriate information has been gathered and reviewed for the Vice Chancellor's use. Initiates recommendations for improved procedures for greater efficiency and effectiveness of the organization. Develops concise, clear executive briefing documents and talking points on a given topic or campus event hosted by the ODEI for the Chancellor, Provost, and other campus leaders to acquaint them with public officials, donors, and community leaders, as well as critical issues to consider in planning and managing their participation Ensures tracking of comprehensive ODEI Strategic Planning goals and implementation for the office and the campus.
• 5% — Typically supervises support staff or small number of professional staff within or outside the scope of main business activities (e.g., student services, facilities, etc.).

  On behalf of the VC DEI, provides technical, administrative, conceptual and professional support, guidance, resource and personnel reference, and work direction to administrative staff, any student interns, and other temporary staff in the ODEI.

• 5% — Initiates tactful inquiries on behalf of the Vice Chancellor regarding the disposition, conduct, progress or resolution of sensitive issues and matters of confidential nature. Briefs and debriefs the Vice Chancellor on politically and academically sensitive issues with a deep and sensitive awareness of the short- and long-range goals/objectives of the ODEI.

Experience

• 6 - 10 years of related experience. — Required
• Project management experience. — Preferred
• Experience supporting diversity, equity, and inclusion initiatives within a higher education environment. — Preferred

Education

• Bachelor's degree in related area and/or equivalent experience/training. — Required
• Master's degree in related area or equivalent experience/training. — Preferred

Minimum Requirements

Advanced interpersonal communication skills to include verbal and written, active listening, critical thinking, persuasiveness, advising and counseling skills. Advanced knowledge of a variety of administrative operational activities such as events planning, basic fundraising processes, risk management planning, website design, accounting and payroll, travel and reimbursements, and contracts and grants regulations and guidelines. Advanced skills in short and long term strategic planning, analysis and problem-solving and customer service. Ability to use discretion and maintain confidentiality. Advanced knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.

Preferred Qualifications

Advanced knowledge of common University-specific computer application programs. Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management. Demonstrated project management skills, including the ability to coordinate complex initiatives, manage competing priorities, and meet established deadlines.

Knowledge, Skills and Abilities

• Advanced knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees. — Required
• Advanced knowledge of a variety of administrative operational activities such as events planning, basic fundraising processes, risk management planning, website design, accounting and payroll, travel and reimbursements, and contracts and grants regulations and guidelines. — Required
• Advanced interpersonal communication skills to include verbal and written, active listening, critical thinking, persuasiveness, advising and counseling skills. — Required
• Advanced skills in short and long term strategic planning, analysis and problem-solving and customer service. — Required
• Ability to use discretion and maintain confidentiality. — Required
• Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management. — Preferred
• Advanced knowledge of common University-specific computer application programs. — Preferred
• Demonstrated project management skills, including the ability to coordinate complex initiatives, manage competing priorities, and meet established deadlines. — Preferred

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Physical Requirements

• Bend — Occasionally
• Sit — Constantly
• Squat — N/A
• Stand — Occasionally
• Crawl — N/A
• Walk — Occasionally
• Climb — N/A

Mental Requirements

• Read/Comprehend — Constantly
• Write — Constantly
• Perform Calculations — Occasionally
• Communicate Orally — Constantly
• Reason & Analyze — Constantly

Environmental Requirements

• Is exposed to excessive noise — No
• Is around moving machinery — No
• Is exposed to marked changes in temperature and/or humidity — No
• Drives motorized equipment — No
• Works in confined quarters — No
• Dust — No
• Fumes — No