Director, Operations and Compliance CVML

About the Department

Position Duties

1. Manage the operations, fiscal administration, and compliance requirements of workforce and economic development grant-funded programs to ensure achievement of program goals, objectives, and funding requirements.
2. In collaboration with the Regional Chair/Executive Director, coordinate and support departmental strategic planning, operations, annual work plans, and program implementation.
3. Manage and monitor assigned grant and program budgets, including budget development, revisions, expenditures, payments, reconciliations, and financial reporting, to ensure fiscal accountability and compliance with federal, state, local, and District requirements.
4. Develop, implement, review, and maintain operational and fiscal policies, procedures, and internal controls consistent with applicable federal regulations, state laws, funding agency requirements, and District policies.
5. Collaborate with Accounting Services, internal audit, grant managers, program directors, and other District personnel to establish appropriate fiscal procedures, reporting requirements, budgets, contracts, and grant administration processes.
6. Oversee financial and administrative processes associated with grant-funded activities, including purchasing, purchase orders, invoicing, billings, contracts, subcontracts, agreements, and other required documentation.
7. Prepare, coordinate, and review required quarterly, annual, and other programmatic and fiscal compliance reports for local, state, and federal grants and contracts.
8. Monitor grant-funded projects, budgets, activities, deliverables, performance measures, and expenditures to ensure compliance with funding requirements and achievement of expected results.
9. Develop and administer agreements with subrecipients, contractors, and other grant-funded partners; maintain monitoring and reporting schedules and provide oversight to ensure timely and compliant performance, reporting, and fund transfers.
10. Provide technical assistance and guidance to grant managers, program directors, staff, budget analysts, subrecipients, and partners regarding grant implementation, internal procedures, fiscal administration, personnel, payroll, purchasing, cost sharing, documentation, and funding agency requirements.
11. Engage and collaborate with District administrators, faculty, staff, colleges, and external community and regional partners to advance grant-funded program goals and workforce and economic development priorities.
12. Serve as a liaison with District, local, state, and federal agencies and governing bodies regarding assigned programs, grants, compliance requirements, and operational practices.
13. In consultation with the Regional Chair/Executive Director, assist with the recruitment, selection, orientation, supervision, development, and evaluation of assigned staff.
14. Represent and promote the District, colleges, department, and assigned workforce and economic development programs to internal and external stakeholders and the broader community.
15. All other duties as assigned.

Minimum Qualifications

• Master's degree in an academic area related to assignment, preferably Business Administration, Public Administration.
• Five years of full-time experience in administration, implementation of multiple projects, and at least three years' experience in professional-level work experience with responsibility for accounting, budget and/or financial management;
• Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ethnic, and disability backgrounds of community college students and employees.

• Experience developing or implementing agency operational policies and procedures
• Experience in project planning and program management
• Experience in contracting development processes
• Experience in auditing, monitoring and evaluating programs; grant management/grant writing
• Experience in evaluating services; analysis of data, report writing
• Experience in working with local, state and/or federal entities;

Other Qualifications

• Project management
• Principles of college management
• State and Federal codes, statutes and regulations that govern California community college student developmental and instructional services (or their equivalents) including:
  1. Pertinent sections of Title 5 of the California Code of Regulations pertaining to student developmental, curriculum and institutional services.
  2. Pertinent sections of California Education Code.
  3. California State Chancellor's Office (Systems Office) legal opinions and advisories.
  4. Federal regulations pertaining to the Family Educational Rights and Protection Act.

• Microsoft Office Word/Excel
• Principles of student development administration at the community college level;
• Leadership and management principles and techniques.
• The mission of the California Community College; community college and instructional programs, regulations and policies; principles of employer employee relations; and principles in the administration of personnel services.
• Computer operations/data processing systems.
• Accounting, budgeting and fiscal reporting.

• Supervise professional and/or support staff;
• Diplomatically and skillfully work with a variety of stakeholders, program directors and administrators, and persons from diverse backgrounds and experiences;
• Initiate projects and work independently with minimal supervision;
• Organize and manage multiple projects/deadlines simultaneously, and work under pressure to meet deadlines;
• Explain complex business concepts/goals of program project;
• Recognize service needs and resource constraints to develop viable options;
• Develop and research alternative problem solving strategies;
• Demonstrate excellent written and verbal communication, and computer skills to develop own quality written products on Microsoft Office software including, Word, Excel, and PowerPoint; and
• Assume some out-of-state travel to conferences.

•  Completed Online Application for Employment form
•  Current resume
•  Letter of interest (Cover Letter)
• Copy of legible transcripts
•  List of five (5) professional references – Listed on application form

Benefits

Full-time permanent employees (20+ hours per month) are eligible for health benefits:

• Health

• Dental

• Vision

• Life Insurance

• Long-term Disability

In addition to the above benefits, the District also offers a robust voluntary benefits selection:

• Flex 125

• Additional products and services through American Fidelity

• Supplemental Voluntary Life Insurance

• Tax Shelter Annuities

The District participates in CalPERS Retirement System and Social Security benefits for Classified and Management employees. Employees covered under the California Public Employees Retirement System (CalPERS), are vested 100% after five years of full-time service credit.

The District participates in the State Teacher's Retirement System (STRS) for faculty. Employees covered under the State Teacher's Retirement System (STRS), are vested 100% after five years of full-time service credit.

The following classifications are eligible for the Affordable Care Act (ACA) health benefits at the employee expense offered through SISC:

• Permanent Employees (19 hours or less)
• Adjuncts
• Temporary Hourly
• Professional Experts

Agency Information