Document Control Specialist - Columbia
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Apply to Document Control Specialist - Columbia at South Carolina Department of Employment and WorkforceJob details
- Location
- Richland County or Columbia
- Work type
- Onsite
- Compensation
- $35,374/yr
- Posted
- 3 days ago
- Apply on
- governmentjobs.com
About this role
About the Department
About Us
Business is booming in South Carolina! Are you ready to be a part of developing and connecting the next generation of workers in this state? Year after year, experts pick our state as one of the best in the country for doing business. Just last year, South Carolina announced more than 8,000 new jobs and $9.12 billion in capital investment. Entrepreneurs are flocking to cities like Greenville, Charleston, Columbia, and Rock Hill to start and grow their businesses. And our hospitality industry is primed to take off as travelers from around the world continue to discover the beauty and accessibility of South Carolina’s mountains and coast.
Here at the South Carolina Department of Employment and Workforce (DEW), we are laser-focused on connecting every jobseeker who comes through our doors with their next great career opportunity! Are you looking for a meaningful position at an agency brimming with optimism and camaraderie that also offers job security, affordable health insurance, great retirement benefits, and work-life balance? If so, continue reading to discover your chance to make a difference at DEW!
Job Description
Our Document Control Specialist serves within the Unemployment Insurance (UI) Division. UI operates a statewide program, encompassing employer tax liability determination, collections, records maintenance, and the processing, payment, and recovery of unemployment benefit claims. The division also provides technical expertise in the operation and maintenance of the SCUBI and SUITS systems, develops policies and procedures adhering to federal and state law and regulations governing the UI system.
Within the UI Operations department, the Document Control Specialist receives, examines, sorts, and processes various documentation received by the Document Control Unit in support of the UI Division. An ideal candidate will be to navigate computer programs, enter information accurately, and stay organized while managing their time well.
Key Responsibilities- Perform accurate data entry, quality review, and audit of entries into the electronic document management system.
- Validate and ensure documents are properly associated with Claimant Identification Number, Employer Account Number, or other assigned identifiers.
- Sort and prepare documents received via email, mail, system generated correspondence, and faxes in accordance with established operating procedures.
- Receive incoming checks and payment vouchers.
- Perform data entry and release Wage Records into the Electronic Document Management System (SUITS).
- Examine all documents received to determine the respective workflow queues to ensure documentation is properly associated with applicable Claimant ID or Employer Account.
- Perform research and critical review of general correspondence received via mail, fax, or email to determine proper workflow.
- Prepare, verify, and process payments and payment forms received in Document Control for employer tax payments.
If you’re ready to take on this challenge and help support South Carolina’s workforce system, please apply. We look forward to hearing from you!
Position Duties
Education and Experience
A high school diploma and experience in records management, information systems, or office administration.
Minimum Qualifications
A bachelor's degree and relevant training and experience; or any equivalent combination of education, relevant training and experience sufficient to perform the essential functions of the position.
Other Qualifications
Supplemental questions are considered part of your official application. Please complete the State application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
Benefits
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
Supplemental Questions
- Less than a twelfth grade education
- High school diploma or equivalent
- Associate Degree
- Bachelor's Degree
- Master's Degree or higher
- Yes
- No
- Yes
- No
- Yes
- No
- Yes
- No
- Indeed.com
- SC State Jobs Website - careers.sc.gov
- NASWA Job Board
- SC Works Center Referral
- SC DEW Current or Former Employee
- SC DEW Recruitment Communication or DEW Recruiter
- Other
- Yes
- No
- Yes
- No
Required Question
Agency Information
EmployerState of South CarolinaAgency Department of Employment and Workforce Address 1550 Gadsden StreetColumbia, South Carolina, 29202 Phone803-737-2550