DPS - AOD - Aircraft Program Management Specialist - 1671

PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. Go to CAPPS Recruit to Sign In https://erphcmprd.cpa.texas.gov/psc/candidateportal/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?FOCUS=Applicant&

GENERAL DESCRIPTION: Perform complex (journey-level) program management specialist work. Work involves creating, developing, coordinating, implementing, and overseeing division Unmanned Aerial Systems (UAS) programs; planning resources; grants management, monitoring budgets; and contract monitoring. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.

The following Military Occupational Specialty codes are generally applicable to this position.

https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf

Applicants must fully complete the summary of experience to determine if minimum qualifications are met.

ESSENTIAL DUTIES / RESPONSIBILITIES:

1. Manage day-to-day UAS activities in a highly complex business for the division.

2. Maintain knowledge of grant management principles, applicable laws, regulations, policies, and funding requirements.

3. Manage the full lifecycle of federal, state, and local grants from application through closeout.

4. Develop, prepare, submit, and track grant applications in accordance with agency and funding source requirements.

5. Monitor the grant budget, expenditures, performance measures, and report deadlines to ensure compliance.

6. Prepare financial and programmatic reports.

7. Maintain accurate grant records, supporting documentation, and audit ready files, within electronic grant management systems.

8. Maintain strong project management skills with the ability to coordinate multiple grant-funded projects simultaneously while meeting deadlines.

9. Monitor contracts throughout the contract lifecycle, including tracking deliverables, reviewing invoices, maintaining contract documentation, coordinating with procurement and vendors, and ensuring compliance with agency policies and procedures.

10. Evaluate, monitor, and reconcile UAS contracts to include balances, renewals requests, and ensure contract funding balances are up to date, for invoices being submitted for requisitions/receipts.

11. Oversee the monitoring and analyses of relevant state and federal legislation and oversee the implementation of changes resulting from new legislation.

12. Compile, analyze, prepare, and present regulatory compliance and mission performance statistics for the statewide UAS program through executive dashboards, pivot tables, charts, diagrams, and analytical reports to support leadership decision making, resource allocation, and continuous program improvements.

13. Process CAPPS Financials requisitions for all UAS invoices and purchases by utilizing multiple funding sources, multiple speed charts, and tracking balances of each grant speed charts to troubleshoot and forecast funding.

14. Assist with UAS coordination meetings.

15. Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.

16. Perform other duties as assigned.

GENERAL QUALIFICATIONS and REQUIREMENTS:

Education - Graduation from a standard senior-high school or equivalent is required. Graduation from an accredited four-year college or university with a major in Government, Business, Public Administration, or a related field is preferred.

Experience - Minimum of five (5) years experience in management of business functions relevant to the assignment, including experience working on state, federal, or local grants and on complex projects with competing deadlines is required. Experience working in grants management software such as E-grants is preferred.

Substitution Note: Additional work experience of the type described or other related education may be substituted for one another on a year-for-year basis, up to (2) years.

Licensure and/or Certification - Must possess a valid driver license from state of residence.

Regulatory knowledge - Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures.

Supervisory/Managerial/Leadership skills - Knowledge of management/supervisory methods and principles, performance/productivity standards, and fiscal/budget management.  Ability to develop plans, policies, and procedures for efficient workflow and overall effectiveness. Ability to provide clear direction to others, promote teamwork and motivate others to accomplish goals.

Technology - Proficiency with Microsoft Office and appropriate levels of proficiency with utilized software and systems (e.g. CAPPS) and be able to learn new software/systems.

Interpersonal Skills - Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working/professional relationships with internal/external customers.  Must demonstrate DPS core values: Integrity, Excellence, Accountability, and Teamwork.

Organizational and Prioritization Skills - Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism.

Presentation/Communication Skills - Must be able to construct and deliver clear, concise, and professional presentations and/or communications to a variety of audiences and/or individuals.

Research and Comprehension - Must demonstrate ability to quickly and efficiently access relevant information and be able to utilize and/or present research and conclusions in a clear and concise manner.

Analytical Reasoning/Attention to Detail - Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.

Confidentiality and Protected Information - Must demonstrate an ability to responsibly handle sensitive and confidential information and situations and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information.

Safety - Must be able to work in safe manner at all times, avoiding shortcuts that have potential adverse results/risks, and must be able to comply with safety standards and best practices.

Schedule and/or Remote/Telecommuting work and/or Travel - Availability for after-hours is required. This position may have the ability to telecommute based on the needs of the division/agency. Travel statewide is required as needed.  

PHYSICAL and/or ENVIRONMENTAL DEMANDS:

The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Environment: Office/Indoors; 
• Ambulatory skills, e.g. stand, walk, sit, reach, climb, balance, kneel, crouch;
• Hand-eye coordination and arm/hand/finger dexterity;
• Ability to speak, hear, and exercise visual acuity;
• Ability to transfer weights of up to twenty-five (25) pounds anticipated for this position; 
• Driving requirements: Moderate - 2-3x/week.

State of Texas Benefits and Retirement Information: https://www.ers.texas.gov/

Current DPS employees who submit applications for posted DPS positions shall notify their immediate supervisor in writing.

A DPS employee who is selected for a position in the same salary group and state title as their current position will be transferred with no salary change.

A DPS employee who is selected for a position in their current salary group with a new state title may receive an increase of no more than 3.4% over their current salary regardless of posted salary.

Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.

DUE TO THE HIGH VOLUME OF APPLICATIONS, WE DO NOT ACCEPT TELEPHONE CALLS.  ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED.

State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances.