Event Support Specialist

Variable plus events

Provide on-site operational and logistical planning support for events held but not limited to the Rice-Eccles Stadium and Jon M. Huntsman  to help ensure a smooth, organized and well execution of the event. Responsibilities include assisting with event planning logistics, proper event execution, updating signage, and handling all other duties as assigned. Assist with setup, teardown, and coordination with vendors and staff during live events.

1. Plans, coordinates and follows-through with details for special events including social activities, conferences, educational seminars, receptions, etc.
2. Maintains a financial accounting and cost analysis report for each individual event. May monitor financial records for donations and grants.
3. Manages events on-site and provides assistance to attendees and faculty members.
4. Assists supervisors in evaluating program effectiveness and making adjustments for future events.
5. Responds to questions and phone calls from event participants, faculty members, etc. Makes travel arrangements for visitors.
6. Maintains files, records and a computer database on event details and participants.
7. Makes physical arrangements such as scheduling, catering, creating advertising materials, transportation, ordering event supplies and equipment, compiling course materials, etc.
8. May participate in the preparation of accreditation reports and reviews.
9. May oversee the activities of clerical support staff as they relate to specific events.
10. May manage office supplies and equipment and act as a liaison with vendors.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Requires little to no related experience.

Preferred 1 year of Event planning experience. Customer Service experience. Ability to work within a team environment. Must be able to work late evenings, holidays and weekends as needed per events. Experience with Microsoft and Adobe programs.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.


This position may require the successful completion of a criminal background check and/or drug screen.


The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.


Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.


Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.


To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.




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