Events Marketing Coordinator

HSO is seeking an Events Marketing Coordinator to support its U.S. marketing and event programs. The role coordinates event logistics, vendors, communications, speaker requirements, onsite execution, post-event lead processing, and performance reporting for conferences, trade shows, customer events, and related initiatives.

What you'll do:

• Coordinate the execution of conferences, trade shows, customer events, executive programs, Microsoft-sponsored initiatives, and other field marketing activities across the U.S
• Manage event logistics from planning through completion, including timelines, checklists, registrations, shipping, booth materials, signage, giveaways, and onsite requirements
• Partner with vendors, venues, event organizers, and internal stakeholders to ensure events are delivered smoothly and on schedule
• Support attendee registration, pre-event communications, and internal activation efforts that drive participation and engagement
• Coordinate speaker logistics, presentation requirements, and session execution to ensure a seamless event experience
• Maintain event calendars, budgets, documentation, and key deadlines to support effective planning and execution
• Ensure Sales and Marketing teams have the information, materials, and resources needed to maximize event success
• Support onsite event execution at priority programs, including booth setup, registration activities, and attendee experience management
• Coordinate post-event lead processing and follow-up activities in partnership with Marketing Operations, Business Development Managers, and Sales teams
• Track and report on key event metrics such as attendance, leads, meetings, and pipeline activity
• Contribute to continuous improvement of event playbooks, processes, and execution standards

What they're looking for:

• Staying highly organized and managing multiple projects, deadlines, and priorities simultaneously
• Paying close attention to details and ensuring nothing falls through the cracks
• Coordinating complex logistics and keeping programs on track from planning through execution
• Communicating clearly and confidently with internal teams, external vendors, venues, and event partners
• Building strong working relationships and collaborating effectively across teams
• Adapting to changing priorities in a fast-paced environment while maintaining a high level of accuracy
• Taking initiative, identifying gaps, and proactively resolving issues before they become problems
• Supporting both in-person and virtual event experiences with a focus on quality and execution excellence
• 1–3 years of experience in marketing, events, project coordination, or a related field
• Strong organizational skills and exceptional attention to detail
• Demonstrated project management skills with the ability to manage multiple concurrent deadlines and initiatives
• Strong written and verbal communication skills

Benefits:

• Performance-based bonus
• Unlimited paid time off
• Flexible and affordable benefits program designed to help employees be and stay well
• Medical coverage
• Dental coverage
• Vision coverage
• Flexible spending accounts
• Health reimbursement account
• 401(k) plan with a company match
• Working alongside enthusiastic and energetic teammates in a dynamic and thriving environment