Events Planner

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Posting Description

EVENT PLANNER, School of Engineering, to plan, coordinate, and execute events hosted in the Hacker Reactor (E38, 7th Floor) by iHQ resident units, MIT DLCIs, and sponsored external partners.  Will also provide periodic events management for select SoE programs. Manages the full life-cycle of events, including scheduling, logistics, facilities, décor, catering, audiovisual services, vendors, speakers, transportation, promotion, registration, budgets, invoicing, and evaluation; serves as primary contact, assessing needs, recommending solutions, communicating timelines, and providing onsite support; maintains the event calendar and database, optimizes space use, and administers policies, procedures, and contracts; partners with Facilities and the SoE Dean’s Office to market the venue, cultivate stakeholder relationships, track performance metrics, and present quarterly analyses and recommendations.

Job Requirements

REQUIRED: Bachelor’s degree in hospitality or a related field and a minimum of three years’ experience in event planning, marketing/advertising, or administration; experience with budgeting, strategic planning, contracts, policies, data management, event support, leadership/program development, and advising individuals with diverse, complex needs; be a creative, detail-oriented, and flexible problem-solver able to prioritize multiple projects in a fast-paced environment; excellent organizational, communication, interpersonal, customer service, and networking skills along with proficiency in Microsoft Office and CRM software; and work effectively independently and collaboratively with diverse staff, students, faculty, and external stakeholders while building strong relationships. PREFERRED: MIT experience; demonstrated success in event recruitment, sales, or business development—particularly high-revenue generation; and proficiency with Airtable and calendar management.

Evening and weekend work is required for major events, as needed.

9/23/2026

Equal Employment Opportunity

MIT is an equal employment opportunity employer. We value diversity and strongly encourage applications from individuals from all identities and backgrounds. All qualified applicants will receive equitable consideration for employment based on their experience and qualifications, and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, pregnancy, religion, disability, age, genetic information, veteran status, or national or ethnic origin. See MIT's full policy on nondiscrimination. Know your rights.

MIT considers equivalent combinations of experience and education for certain jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.

Employment is contingent upon the completion of a satisfactory background check.