Events & Programs Manager

Posting Number

Internal Recruitment

Working Title

Anticipated Hiring Range

Work Schedule

Job Location

Department

About the Department

Wolfpack Perks and Benefits

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!
  
  

Essential Job Duties

• Strategically source off-campus venues (hotels, conference centers, restaurants, community spaces) that match the organization’s goals.
• Evaluate and select venues based on cost, accessibility, layout, location, and program guidelines and requirements
• Lead contract negotiations
• Maintain and update a vetted venue database covering all regions of NC

• Authorize and forecast overall event budgets to ensure cost-effective decision-making
• Approve expenditures and track real-time budget performance across all events
• Secure, manage and coordinate with external sponsors (if applicable)

• Develop and implement event frameworks, operational timelines and registration logistics
• Manage end to end production execution and needs, including technology/AV setups, branding, materials, and facility layouts.

• Serve as the final decision-maker and main contact for contracts with venues, caterers, AV providers, and other key suppliers.
• Build and cultivate a statewide network of preferred vendors

• Establish and monitor quality and service standards for all events, including specialized setups and dietary accommodations.
• Approve and oversee catering decisions to ensure they align with both budgets and event goals.

• Direct on-site operations during events, managing any emergency troubleshooting
• Lead operations, ensuring on time start/end and seamless program delivery

• Collaborate with the SBTDC communications team and leadership to align event logistics with marketing and organizational goals.
• Provide consultative guidance and direction to regional staff to help plan and execute local events

Other Responsibilities

• Ensure compliance with federal grant and state funding requirements
• Maintain compliance with rules and regulations governing the funding for events

Minimum Education and Experience

• Bachelor’s degree
• 3-5+ years of experience in:
  • leading, designing, and managing large-scale conferences or multi-location events.

Other Required Qualifications

• Experience negotiating business contracts and managing vendors.
  Familiarity with:
  • hotel contracts
  • developing and managing complex program or event budgets
  • catering coordination

Preferred Qualifications

• Experience coordinating deliverables and financial tracking with corporate or public sponsors
• CMP (Certified Meeting Professional) or similar

Required License(s) or Certification(s)

Valid NC Driver's License required

Commercial Driver's License required

Job Open Date

Anticipated Close Date

Special Instructions to Applicants

Position Number

Position Type

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

Appointment

Mandatory Designation - Adverse Weather

Mandatory Designation - Emergency Events

Department ID

EEO