EXEC AST 4

Job Description

Job Summary

The Executive Assistant provides exceptional administrative and analytical support to Chief Nursing Executive (CNE) in a complex, fast-paced environment. Represents the CNE and UCSF Health Administration in interactions with UCSF faculty, staff, physicians, patients, as well as city, state, national and other external organizations and agencies.

With full understanding of the scope of executive leadership responsibilities in the organization, incumbent is responsible for highly complex assignments that are confidential in nature, where excellent judgment is required to triage/resolve problems, and provide recommendations. Current assignment supports CNE, however may be assigned to support other C-level executives at any point.

Department Overview

Provide reception and coverage for UCSF Health Administration main phone lines in accordance with service excellence standards; handle calls and visitors for other analysts during lunch hours, breaks, personal time off and absences. Evaluates, prioritizes, triages, and develop solutions to issues that are often highly sensitive in nature. Participates in the development of departmental and individual goals and objectives in concert with the Medical Center's Mission, Vision, Values and Goals.

Qualifications

Required Qualifications - Minimum 5 years executive level administrative experience if bachelor’s prepared or minimum 10 years executive level administrative experience if no degree - Ability to perform increasingly challenging administrative tasks within a complex organization with minimal supervision. - Intermediate to advanced knowledge of common organization-specific computer applications (i.e.: Microsoft Office: Excel, Outlook, Powerpoint, Word) and a willingness to learn and implement new applications. - Strong analytical / problem-solving skills. - Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies. - Advanced service orientation. - Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni / donors, students and external constituents, both verbally and in writing. - Ability to multi-task with demanding timeframes.\\ - Ability to use a high level of discretion and maintain all confidentiality. - Small to mid-level project management skills. - Must be able to perform increasingly challenging administrative and project tasks within a complex organization with minimal supervision Preferred Qualifications - Bachelor's degree in related areas and / or equivalent experience / training. - Knowledge of medical centers, campus, and other academic medical center setting - Advanced knowledge of the organization's processes, protocols and procedures. - Knowledge of federal regulations such as FERPA. - Advising and counseling skills.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as https://www.ucsf.edu/about/mission-and-values . In addition to , UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available https://diversity.ucsf.edu/ . Join us to find a rewarding career contributing to improving healthcare worldwide.

EEO Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.