Executive Assistant/ Business Analyst (Gov't Tech) Similar jobs

Sikich is hiring a Business Analyst / Executive Assistant to support the U.S. Department of Health and Human Services (HHS) Office of Finance and its OFSPO executive leadership. The role combines executive and office support with business analysis, including calendar and meeting coordination, document control, reporting, process documentation, and continuous improvement.

What you'll do:

• Manage executive calendars, meeting requests, and scheduling for OFSPO leadership, reviewing calendars daily and looking ahead to deconflict double bookings, confirming priorities with the executive when commitments compete, and coordinating real-time changes throughout the workday
• Prepare executives for upcoming meetings by reviewing commitments at least 24 hours in advance, securing agendas, read-aheads, and briefing materials, attaching them to calendar invitations, and coordinating conference rooms, audiovisual, and technology support with PSC
• Assist with developing executive materials, including briefings, presentations, reports, agendas, talking points, correspondence, and decision-support summaries that synthesize complex program information into concise, decision-ready content
• Attend executive-level and program meetings as requested to capture notes, decisions, action items, owners, and deadlines, delivering agendas one business day before and minutes one business day after each meeting in accordance with OF/OFSPO meeting support standards
• Serve as the central intake and control point for documents requiring executive review, approval, or signature, including PDAS and DAS requests, resource management approvals, MOUs, and technical sign-offs, while maintaining a centralized signature tracker from receipt through completion
• Review incoming documents and executive-facing communications for completeness, formatting, grammar, clarity, context, and apparent factual or technical inconsistencies, coordinating with document owners and subject-matter experts to resolve issues before executive routing
• Maintain a working understanding of OFSPO projects, priorities, risks, and stakeholder working patterns across the UFMS, FBIS, and CFRS portfolio to anticipate executive needs, provide relevant context, and assist with recall of prior decisions and commitments
• Serve as a first line of communication for contractors, vendors, and other stakeholders interacting with the executive office, triaging routine requests, tracking commitments and follow-ups, and elevating matters that require executive or government attention
• Coordinate candidate outreach and interview logistics for executives and federal staff, including initial phone outreach, written follow-up, calendar and room coordination, and referral of substantive hiring or federal employment questions to the appropriate federal personnel
• Support business analysis for executive priorities and cross-functional initiatives by gathering information, identifying dependencies and risks, and developing dashboards, trackers, status reports, and workflows, including evaluating automation and AI-assisted approaches for accuracy, efficiency, and information sensitivity
• Develop and maintain Standard Operating Procedures for recurring functions such as executive scheduling, signature routing, meeting preparation, candidate coordination, visitor access, facilities requests, and international travel GFE so that another qualified individual can execute them during coverage or transition
• Coordinate day-to-day office operations as the executive office point of contact, including supply replenishment through ASFR/OF, facilities service requests with PSC and Building Management, first-line technology troubleshooting, visitor access and escort with the Physical Security Office, and GFE coordination for executive international travel

What they're looking for:

• U.S. Citizenship (required for HHS systems access) and ability to obtain/maintain a Public Trust clearance
• Bachelor's degree in business, public administration, communications, or a related field (or equivalent experience)
• 0–2 years of administrative, office, or analytical experience, including internships, co-ops, or student roles
• Working proficiency with Microsoft 365, including Outlook calendar management, Word, Excel, PowerPoint, and Teams
• Strong organizational skills and attention to detail, with the ability to track multiple deadlines and follow tasks through to completion
• Strong writing and proofreading skills, with an eye for consistent formatting, grammar, and clarity in documents and correspondence
• Professional, courteous verbal communication skills and comfort interacting by phone and email with senior leaders, federal staff, contractors, vendors, and candidates
• Discretion and sound judgment in handling sensitive information, including PII, and in recognizing when a matter should be escalated
• Eagerness to learn federal processes, the HHS financial systems environment (UFMS, FBIS, CFRS), and executive preferences quickly, and to take initiative once familiar with them
• Interest in business analysis and process improvement, such as building trackers in Excel, documenting procedures, and exploring automation or AI tools
• Servant Leader – You are hyper focused on engaging employees, fostering their development, and building a positive culture
• Solutions Focused – You see opportunities in every business problem and can develop, articulate, and implement solutions

Benefits:

• Flexible Time Off (FTO) Policy, available from the first day; paid time off includes personal time, mental/physical health care, vacation, and sick leave.
• Paid holidays during the year, and time off the last week of the calendar year when client and project work permits.
• Comprehensive wellness program; activities tracked through the wellness provider can earn gift cards and other rewards.
• Flexible work arrangements.
• Health, dental, vision, life, and accident/death/disability insurance options.
• HSA employer contribution.
• Eleven (11) paid holidays annually.
• Paid Parental Bonding Leave covering birth, adoption, and foster children.
• 401(k) with employer contributions.
• Tuition reimbursement.