Executive Assistant to the Dean

Required Qualifications

•     Bachelor's degree and a minimum of 3–5 years of progressively responsible administrative or executive support experience, or an equivalent combination of education and experience.

•     Demonstrated experience supporting senior leadership (e.g., dean, vice president, executive director) in a higher education, nonprofit, or comparable professional setting.

•     Exceptional written and verbal communication skills, with the ability to draft polished, professional correspondence with minimal oversight.

•     Proven ability to exercise discretion and maintain confidentiality regarding sensitive personnel, academic, and administrative information.

•     Strong organizational skills and demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment.

•     Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.

 

Preferred Qualifications

•     Experience within a university setting, particularly supporting an academic dean's or department chair's office.

•     Familiarity with University of Pittsburgh systems and processes (e.g., PeopleSoft/Pitt Worx, Concur, PantherExpress).

•     Experience coordinating events, Board relations, or donor/alumni engagement.

•     Master's degree in a relevant field.

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Serves as the primary support to executive level roles and/or departments and acts as liaison and ensures confidentiality of high-level, sensitive information. Manages office workflow. Assists with strategic planning processes and administrative goals and priorities. Prepares budgetary functions and plans special events.

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The Executive Assistant to the Dean provides high-level, confidential administrative support to the Dean of the School of Social Work, serving as a key point of coordination between the Dean's Office and internal and external stakeholders. This position manages the Dean's calendar and correspondence, coordinates School-wide initiatives and events, prepares briefing materials and communications, and exercises independent judgment and discretion in handling sensitive academic, personnel, and administrative matters. The Executive Assistant serves as a trusted advisor on office operations and represents the Dean's Office with professionalism in interactions across the University and with external partners.

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Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

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The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Job Details
Job Description: Social Work-Academic Programs, Pennsylvania-Pittsburgh
Assignment Category: Full-time regular
Job Classification: Staff.Executive Assistant
Job Family: Administrative Support
Job Sub-Family: Clerical
Campus: Pittsburgh
Minimum Education Level Required: Bachelor's Degree
Minimum Years of Experience Required: No experience required
Will this position accept substitution in lieu of education or experience?: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m
Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range: To be determined based on qualifications
Relocation Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume, Cover Letter
Optional Documents: Not Applicable