Detroit or Lansing

EXECUTIVE SECRETARY-E E10 - OWDT Lansing/Detroit

Hybrid$53,477 - $71,635/yrPosted 3 weeks ago

Job details

Location: Detroit or Lansing
Work type: Hybrid
Compensation: $53,477 - $71,635/yr
Posted: 3 weeks ago
Apply on: governmentjobs.com

About this role

Job Description

The MDHHS mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect and fairness. For more information, please visit our MDHHS Diversity, Equity, and Inclusion Plan.

This position serves as an executive secretary to the Office of Workforce Development and Training (OWDT) director, managers, and professional staff. Position requires a knowledge of the OWDT director’s viewpoint as it relates to confidential and sensitive issues and can act independently when necessary. Independently compiles information and performs assignments according to OWDT and department goals. This position is responsible for OWDT timekeeping, payroll, and reporting duties including SIGMA TELL. This position schedules the director’s and managers’ calendars providing appropriate information and support in making scheduling commitments. Position represents the director and professional staff as required in their absence. This position responds to other agency personnel and outside agencies on behalf of OWDT. Position must establish priorities and maintain workflow within the office and provide support to a mobile workforce. Position must use discretion in use of general instructions and guidelines and maintain integrity in the transmission and use of confidential and sensitive information. All duties must be performed in accordance with OWDT’s commitment to racial equity, diversity and inclusion.

Position Description
Job Description

To be considered for this position you must:

apply for this position online via NEOGOV; click on "Apply" in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted.
relevant experience and/or education referred to in supplemental questions must be documented in resume, transcript and/or application to allow for accurate screening.
attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.
attach a cover letter.
if applicable, attach a copy of an official transcript(s). We accept scanned copies of official transcripts. We do not accept web-based, internet, or copies of unofficial transcripts. Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar's signature.

Failure to complete any of the above items may result in your application not being considered. See instructions for attaching files here: Instructions

Required Education and Experience

Education
Education typically acquired through completion of high school.

Experience
Five years of office experience involving administrative support practices, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9.

Additional Requirements and Information

THIS POSITION IS OPEN TO STATE OF MICHIGAN EMPLOYEES ONLY

The physical location of this position is TBD in either Detroit or Lansing. Based on operational needs and within established limits, remote work and alternate or hybrid work schedule requests for this position may be considered.

3044 W Grand Blvd, Detroit, MI 48202-3009

1048 Pierpont Dr, Lansing, MI 48911-5969

Selected candidates who have been approved to work remotely or work hybrid must complete that work within Michigan. Candidates should confirm work location and schedule at the time of interview.

Employees will be provided computers to perform state work. Phones may also be provided for necessary communications. If working remotely, employees will be responsible for providing other components of a remote office at their own expense, including:

A secure work location that allows privacy and prevents distractions.
A high-speed internet connection of at least 25 Mbps download and 5 Mbps upload.
Suitable lighting, furniture, and utilities.

Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.

Departments reserve the right to close postings prior to the closing date based on the volume of applications received.

For information about this specific position, please email Lori Lindsey at [email protected].

Follow us on LinkedIn for more job opportunities!

#MDHHSjobs #Veteranfriendly #Careerswithpurpose #CommunityHeroes

MDHHS is proud to be a Michigan Veteran’s Affairs Agency (MVAA) Gold Level Veteran-Friendly Employer.

Accommodations
If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator for the agency that posted this position vacancy.

Benefits

State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.
More details on benefits for our new hires are below:

Rewarding Work: State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems.

Insurance Benefits: The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits.

Retirement Programs: The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available at http://www.mi.gov/orsstatedc.

Vacation and Sick Leave: Eligible full-time employees receive between 15 and 35 personal days and 13 sick days per year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.

Paid Parental Leave: Eligible employees can take 12 weeks of paid leave immediately after a birth or adoption to allow needed time together at home with a new child.

Paid Holidays: Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.

Bonus Programs: Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.

Military Pay Differential: Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.

Tax-Advantaged Programs: In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.

Student Loan Forgiveness: Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Please view Student Loan Information to help determine if you could qualify is available from the U.S. Department of Education.

Tuition Reduction: Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.

Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.

Alternative and Remote Work Schedules: Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.

Great Lakes and Great Times: Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer.

Updated: 2/28/24

Supplemental Questions

EXCSEC10-12 - Do you possess at least an educational level typically acquired through the completion of high school?

EXCSECE - Do you possess at least five years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc. or to enter/retrieve/update information is an essential part of the work, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9?

Please select the years of experience you possess with SIGMA in the timekeeper role.

5 years or more
3 to 4 years
1 to 2 years
Less than 1 year
None

In the box below, please describe your specific experience with SIGMA in the timekeeper role including the functions you performed in SIGMA, your position title(s) while obtaining this experience, and the specific date ranges you performed these SIGMA functions. If you possess this knowledge and experience, it must also be documented in your application to allow for accurate screening. If you selected “none” to the question above, write “N/A”.

Please select the years of experience you possess with SIGMA performing payment processing functions.

5 years or more
3 to 4 years
1 to 2 years
Less than 1 year
None

In the box below, please describe your specific experience with SIGMA performing payment processing functions. Include your position title(s) while obtaining this experience, the SIGMA security roles you were assigned (such as Procurement Inquiry, Procurement Requestor, Financial Inquiry, etc.) and the specific date ranges you performed these SIGMA functions. If you possess this knowledge and experience, it must also be documented in your application to allow for accurate screening. If you selected “none” to the question above, write “N/A”.

Please select the years of experience you possess coordinating State of Michigan cars through Vehicle Travel Services (VTS), including use of automated systems M5 and MAPS.

5 years or more
3 to 4 years
1 to 2 years
Less than 1 year
None

In the box below, please describe your specific experience with VTS, M5 and MAPS. Include your position title(s) while obtaining this experience and the specific date ranges you performed these functions. If you possess this knowledge and experience, it must also be documented in your application to allow for accurate screening. If you selected “none” to the question above, write “N/A”.

Please select the years of experience you possess as a P-Card Holder.

5 years or more
3 to 4 years
1 to 2 years
Less than 1 year
None

In the box below, please describe your specific experience as a P-Card Holder. Include your position title(s) while obtaining this experience and the specific date ranges you performed these functions. If you possess this knowledge and experience, it must also be documented in your application to allow for accurate screening. If you selected “none” to the question above, write “N/A”.

Please select the years of experience you possess processing payment documentation such as Supply Requisitions (DHS- 921), Payment Requests (MDHHS-5602), etc. according to State of Michigan MDHHS purchasing and accounting guidelines.

5 years or more
3 to 4 years
1 to 2 years
Less than 1 year
None

In the box below, please describe your specific experience processing payment documentation according to State of Michigan or MDHHS purchasing and accounting guidelines. Include your position title(s) while obtaining this experience and the specific date ranges you performed these functions. If you possess this knowledge and experience, it must also be documented in your application to allow for accurate screening. If you selected “none” to the question above, write “N/A”.

Please select the years of experience you possess as a State of Michigan IT Liaison or Authorized Requestor including equipment ordering and requesting network permissions.

5 years or more
3 to 4 years
1 to 2 years
Less than 1 year
None

In the box below, please describe your specific experience as an IT Liaison/Authorized Requestor. Include a summary of the tasks you completed in this role, your position title(s) while obtaining this experience and the specific date ranges you performed these functions. If you possess this knowledge and experience, it must also be documented in your application to allow for accurate screening. If you selected “none” to the question above, write “N/A”.

How do you or would you demonstrate that you are culturally competent in the workplace? Please attach your response on a separate document. Response may be type-written and up to one page in length. Responses generated by AI tools will not be accepted. Did you attach this?

From the options below, which accurately describes your current status? (A current state employee works for an actual state department such as the Department of Corrections, the Department of Transportation, etc.)

A current Michigan Department of Health and Human Services (MDHHS) employee
A Michigan Department of Health and Human Services (MDHHS) employee in layoff status
A current State of Michigan (non-MDHHS) employee
A State of Michigan (non-MDHHS) employee in layoff status
None of the above

Are you a current MDHHS employee classified as a Executive Secretary E10 (meet the Selective Position Requirement, if applicable) and interested in moving to the same class and level at this location?

*Please select from the options below: (Please note, actions that have been expunged, formal counseling, and layoff actions need not be reported.) Please select all that apply.

I have been dismissed within the last two years
I have resigned in lieu of discipline or dismissal within the last two years
I am currently suspended with or without pay pending the outcome of an investigation
I have been suspended without pay within the last two years
I have received a written reprimand within the last two years
I have received an unsatisfactory rating within the last two years
I have signed a last chance agreement with MDHHS within the last two years
I certify that none of the above circumstances apply to me

If you selected that you have been dismissed within the last two years, resigned in lieu of dismissal within the last two years, were issued a disciplinary suspension within the last two years, are currently suspended with or without pay pending the outcome of an investigation, received a written reprimand within the last two years, received an unsatisfactory rating within the last two years, or signed a last chance agreement with MDHHS within the last two years, please provide an explanation below. If none of the above apply to you, please enter 'N/A'.

Do you have any objection to being finger printed or drug tested?

*Do you have any substantiated cases of abuse or neglect reported on the Department of Human Services Central Registry?

*Do you have an Intentional Program Violation from the Department of Health and Human Services?

Did you attach a cover letter and a copy of your resume to your application? (Failure to do so may result in your application being screened out.)

Did you attach a copy of an official college/university transcript to your application? (Failure to do so may result in your application being screened out.)

Are you a current or former OWDT employee? (Question is not used for screening candidates for interviews but rather to follow-up directly with internal applicants who were screened out as a courtesy)

Required Question

Agency Information

EmployerState of MichiganDepartment Health and Human Services - Central Office Address Office of Human Resources
235 S. Grand Ave.
Lansing, Michigan, 48933

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About State of Michigan

State of Michigan

Detroit or Lansing

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