Experiential Marketing Coordinator

BibRave is an influencer and experiential marketing agency specializing in fitness, outdoor, and lifestyle verticals. The Experiential Marketing Coordinator will support the planning and execution of brand experiences, including vendor management, project tracking, communications, reporting, and on-site activations.

What you'll do:

• Partner with the Experiential Marketing Lead(s), Experiential Marketing Associate, and Account Team to bring clients’ vision to life
• Research and vet potential vendors and partners and support with outreach, negotiation, contracting, and payments
• Provide helpful feedback on vendor/partner execution quality
• Spot trends and pitch ways to integrate them into existing programs
• Follow Experiential project timelines, overseeing all deadlines and deliverables
• Build and maintain project sheets, trackers, production timelines for the team to always have an accurate, up-to-date view of where each project stands
• Assist with program and process optimizations and improvements
• Pull metrics into reporting templates and keep stakeholders in the loop
• Process invoices/payment requests for partners/vendors
• Assist with internal and external communications with clarity and speed
• Represent BibRave and our clients professionally across every channel

What they're looking for:

• Highly organized, driven, and communicative
• Strong project management and administrative experience
• Thrives in fast-paced and ambiguous environments
• Can independently solve problems while staying calm and detail-oriented under pressure
• Exceptional social intelligence
• You bring a hospitality-driven service mentality, with a polished, professional approach and a genuine commitment to creating positive experiences for clients, partners, and teammates
• Obsessive organization
• Crystal-clear business writing across email, Slack, Monday.com, decks, and everywhere else
• A bias toward action
• You don't wait for problems to become urgent; you anticipate them, take ownership, and solve them proactively
• Composure under pressure
• Shifting KPIs and tight timelines don't rattle you, they motivate you

Benefits:

• Health, Dental and Vision Insurance
• Flexible time off
• 401(k) match
• Fully remote, work from wherever you work best
• Front-row seat to a rapidly growing fitness, running, and wellness industry
• Professional development directly from BibRave leadership
• Occasional free gear and accessories
• A team that's genuinely fun. We love food, tech, ice cream, coffee, beer, and staying active