Finance Intern

VX Media is a media company focused on influencer marketing, talent management, social media consulting, and content production. The Finance Intern will support accounts payable and receivable, project cost tracking, reconciliations, reporting, cross-office financial coordination, and process improvement.

What you'll do:

• Review vendor and creator invoices against contracts, purchase orders, and approvals before they are paid
• Help onboard new vendors, including collecting W-9 / W-8 forms and checking that records in Ramp and Lark are complete
• Keep the AP aging report up to date and help prepare the weekly payment schedule
• Help prepare client invoices based on contracts, POs, and project milestones
• Track open invoices by due date, follow up on payment status with clients and account teams, and record payments when they arrive
• Organize production costs by project and client, and compare actual costs with the budget
• Help close out finished projects: confirm that all costs are recorded, flag costs that have been incurred but not yet invoiced, and gather the supporting documents
• Assist with bank, credit card, and payment platform reconciliations
• Review transaction categories in QuickBooks and follow up on anything unclear
• Help prepare supporting schedules for monthly reports and the weekly cash flow forecast
• Help match transactions between our New York, London, Hong Kong, and Shanghai entities, and follow up on differences
• Gather documents for tax filings, audits, and production tax credit applications as needed