Financial Analyst 2

Position Information

Under the general supervision of the Financial and Administrative Officer (FAO), the Financial Analyst provides professional-level financial, budgetary, and administrative support to the Departments of Creative Writing, Dance, Music, Theatre, Film & Digital Production, and Performing Arts Administration. The incumbent is responsible for overseeing the accounting and fiscal management of multiple funding sources, including state, grant, and sales & service funds (e.g., concert ticket revenue). Serving as the primary financial advisor to the FAO, the Analyst conducts detailed budget analysis, prepares meaningful financial reports, provides comprehensive budget information, and supports long-range financial planning for all five departments. Additional responsibilities include serving as the HR/Payroll Coordinator for staff and student employment across all departments and providing payroll guidance to Academic Coordinators. The Analyst also supports operational functions of the Performing Arts Administration office, including space and key management. The Analyst serves as a resource on University financial and administrative policies, promotes best practices, and provides backup support to team members as needed.

The full salary range for this position is $35.62 - 52.09 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Key Responsibilities

• 25% — Applies professional concepts to perform basic financial or resource analysis to understand past performance and determine present and future performance and/or resource allocations. Responsible for the administration and coordination of departmental budgets and accounting functions.
• 25% — Under general supervision, provides analytical support for simple to moderate budget, financial, or resource analysis projects. Coordinate HR processes for monthly and hourly employees, track UC Path entries; in concert with the FAO, audit payroll expenditure reports to ensure that salaries are charged to the appropriate account and employees have received accurate and proper pay. Process forms for corrections and transfer funds as appropriate. Analyzes and assists with financial transactions including, but not limited to, expense cost transfers, payroll, cash receipts recording, cost analysis, budget entries, etc. Performs work in a fashion that financial transactions are compliant and timely for monthly postings.
• 10% — Applies financial concepts to process, review and approve financial transactions. Review COAs and ensure all funds are either encumbered or expended properly, preparing CBAs, NCTs, PCTs, as necessary. Verify that all budgetary and financial adjustments have been included. Arrange for any additional adjustments and/or corrections.
• 10% — Gathers and analyzes financial and/or resource data; prepares and summarizes information and/or recommendations. Analyzes transactions, expenditures, identifies and resolves discrepancies; provides financial reports that summarize with detail, expenditures to date and provide current balances; Prepares ad-hoc reports and performs analysis as needed. Prepares and presents financial and resource reports and/or analysis for internal department constituents.
• 10% — Oversees facilities and space logistics, including management of key and room access. Manages access to Performing Arts Administration spaces
• 5% — Implements department budget allocations and maintains department chart of accounts, and related business processes. Responsible for the budget allocations for the units; initiates SCTs/NCTs/CBAs as appropriate. Responsible for Non-Payroll Cost Transfers (NCT) and Salary Cost Transfers (SCT) for all units in a timely manner.
• 5% — Prepares basic financial and resource reports and/or analysis for internal department constituents. Examples include periodic financial reports, staff/faculty salary budgets, contracts, grants, gifts, endowments, or user fees. Financial and/or resource analysis could include budgetary analysis, financial analysis, forecasts, projections, staff or faculty salary or FTE analysis, student enrollment analysis, recharge or general rate analysis (parking rates, copier rates, capital project rates, student health charges) student fees (self-supporting programs, professional school fees, course material fees, etc.) contracts and grants analysis, endowment income, fungibility of funds, working capital, depreciation, new building funds, etc. Prepare reports and analysis for FAO regarding the utilization of departmental resources and expenditures all within functional areas for overall short and long range departmental planning;
• 5% — Ensures that the appropriate internal controls are addressed, maintained, and strengthened to protect University resources.
• 5% — Receives more detailed instructions for new assignments.

Experience

• Minimum 2-4 years of related work experience — Required
• Experience working in an institution of higher education. — Preferred

Education

• Bachelor's degree in related area and/or equivalent experience/training — Required

Minimum Requirements

Knowledge of finance policies, practices and systems. Advanced computer skills: Skill in creating and editing spreadsheets and reports using Word, Excel, or other software applications; skill in exporting/importing datafrom or to different software applications or data collection and retrieval systems; experience with maintaining simple or moderately complex databases throughdata entry, data queries, and database design modifications; and experience with Internet search engines for data gathering purposes; skill in working with on-line financial and administrative systems. Ability to gather reasonably retrievable information, organizes, and performs basic financial analysis assignments Ability to adapt to changing priorities Ability to present information in a clear and concise manner both in writing and verbally. Ability to function as a member of a team. Demonstrated ability to use spreadsheet and database software for moderately complex financial analysis, fiscal management and financial reports. Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources. Demonstrated interpersonal skills at all levels within the unit; service orientation; critical thinking; attention to detail; ability to multi-task in a high volumeenvironment, organizational skills.

Preferred Qualifications

Supervisory training and experience Skill and knowledge of UCR's on-line financial and administrative system such as Looker, UC Path, Concur, Oracle Financials, among others. Knowledge of performing arts and specifically activities related to concert event production, hiring of musicians, and management of concert ticket revenue; work experience inthe areas of creative writing, dance, music, and theatre. Knowledge of UC policies and procedures.

Knowledge, Skills and Abilities

• Ability to present information in a clear and concise manner both in writing and verbally. — Required
• Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources. — Required
• Demonstrated interpersonal skills at all levels within the unit; service orientation; critical thinking; attention to detail; ability to multi-task in a high volumeenvironment, organizational skills. — Required
• Advanced computer skills: Skill in creating and editing spreadsheets and reports using Word, Excel, or other software applications; skill in exporting/importing datafrom or to different software applications or data collection and retrieval systems; experience with maintaining simple or moderately complex databases throughdata entry, data queries, and database design modifications; and experience with Internet search engines for data gathering purposes; skill in working with on-line financial and administrative systems. — Required
• Ability to gather reasonably retrievable information, organizes, and performs basic financial analysis assignments — Required
• Ability to function as a member of a team. — Required
• Knowledge of finance policies, practices and systems. — Required
• Ability to adapt to changing priorities — Required
• Demonstrated ability to use spreadsheet and database software for moderately complex financial analysis, fiscal management and financial reports. — Required
• Skill and knowledge of UCR's on-line financial and administrative system such as Looker, UC Path, Concur, Oracle Financials, among others. Knowledge of performing arts and specifically activities related to concert event production, hiring of musicians, and management of concert ticket revenue; work experience inthe areas of creative writing, dance, music, and theatre. Knowledge of UC policies and procedures. — Preferred
• Supervisory training and experience — Preferred

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Physical Requirements

• Bend — Occasionally
• Sit — Frequently
• Squat — N/A
• Stand — Frequently
• Crawl — N/A
• Walk — Frequently
• Climb — N/A

Mental Requirements

• Read/Comprehend — Constantly
• Write — Frequently
• Perform Calculations — Constantly
• Communicate Orally — Frequently
• Reason & Analyze — Constantly

Environmental Requirements

• Is exposed to excessive noise — No
• Is around moving machinery — No
• Is exposed to marked changes in temperature and/or humidity — No
• Drives motorized equipment — No
• Works in confined quarters — No
• Dust — No
• Fumes — No