Financial Manager (Financial Administration Specialist) , Education Abroad

INTERNATIONAL AFFAIRS (UA-INTP-IUBLA)

About the Office of the Vice President for International Affairs (OVPIA/IU Global)

The Vice President for International Affairs and the teams of staff in OVPIA's offices are the stewards of international activity across all campuses of Indiana University (IU). We provide strategic leadership and advocacy for all international programs and projects and coordinate the resources necessary to sustain their growth. Our goal is to enable as many students, faculty, and staff as possible to pursue international and intercultural knowledge and experiences and to become engaged global citizens.

Learn how OVPIA provides leadership and support for IU's international efforts.

The mission of IU Education Abroad is to promote education abroad by Indiana University students through participation in quality programs in a wide range of disciplines. The purpose is to enhance international awareness and understanding and enrich curricula on every campus of the university, as well as to expand educational opportunities abroad for students from broad-ranging backgrounds. As the most effective and dramatic experience by which students can achieve international and intercultural learning, education abroad will contribute significantly to careers in all fields of specialization and should be an integral part of an education at Indiana University.

IU Education Abroad facilitates the education abroad experiences of approximately 4,600 students annually from all Indiana University campuses, with about 75 percent  of those students receiving some form of financial aid. We strive to broaden and increase participation in education abroad, international internship and service-learning programs.

Read more about the Office of Education Abroad.

Department-Specific Responsibilities

• Reviews, approves, and manages a proportionally high volume of foreign supplier/foreign currency Pos and international travel/international credit card transaction expense reports.
• Formulates and manages business practices with IU Bursar and Financial Aid to process and track student fees and scholarships/fellowships related to international mobility of both incoming and outgoing students.
• Works with unit leadership to plan budgets and establish business practices that are designed to mitigate typical risks of international higher education activities -- risks such as currency fluctuation, hiring/employment overseas, and compliance with U.S. and foreign tax regulations.
• Interfaces between non-financial employees of affiliated foreign entities and foreign tax/accounting professionals; provides functional advice and training to non-financial colleagues at IU and overseas on financial management and IU best practices.
• Oversees study abroad consortium program budget management; work closely with leadership, on-site international staff and members of the consortia to develop and execute program budgets and associated transactions. Manages annual audit process and tax reporting for affiliated foreign entities.
• Leads the finance-related component of the unit's scholarship team that manages more than $1 million in scholarships annually, liaising with the IU Foundation and external entities.
• Provides high-quality customer service to students and parents navigating complex financial situations and financial aid concerns.
• Supports executives and program management leaders on IU and foreign entity compliance issues, contract review, and human resource activities, with emphasis on how those activities impact sound and timely financial management.
• Manages current staff of 1 full time employee.

General Responsibilities

• Using knowledge and application of accepted procedures and standards, manages the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.
• Formulates policies and guidelines for division/department activities.
• Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
• Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
• Develops, plans, and implements special projects, which may include space renovations, space allocations, staffing, equipment purchases, long-range plans, leasing of off-campus space and services.
• Prepares operating and project budget drafts. Regularly explains financial concepts to non-financial employees.
• Monitors division/departmental budgets and reports any significant deviations from approved budgets.
• May provide functional advice or training to lower-level staff.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in finance, business, or related field.

Preferred

• Master's degree.

WORK EXPERIENCE

Required

• 5 years of relevant experience.

SKILLS

Required

• Proficient written and verbal communication skills
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.
• Possesses a high degree of initiative.
• Ability to influence internal and/or external constituents.
• Intermediate understanding of technology; experience using electronic platforms to perform various tasks.
• Demonstrates experience solving problems with independent thought.
• Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables.  
• Ability to use standard office equipment such as phone, fax, scanner, etc.
• Experience managing workflows, processes, and/or data entry.
• Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget.
• Demonstrates ability to interpret and apply concepts and policies to daily work functions.
• Knowledge of various fund accounts.
• Ability to clearly present material and make it accessible to a variety of audiences.
• Ability to interpret financial documents from an accounting, policy, and practice perspective.

Preferred

• Familiar with the nuances of working in an internationally-oriented environment.
• Ability to effectively navigate ambiguity.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

Ferguson International Center

This position will work primarily in-person from the newly constructed Ferguson International Center. 

After an initial period of training, this position may be eligible to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.  

$73,000-$76,500 

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Advanced

FLSA: Exempt

Job Function: Finance

Job Family: Financial Administration

Click here to learn more about Indiana University's Job Framework.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.

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