Financial Services Supervisor 1

Position Information

Under the General supervision of the Financial Operations Manager (FOM), provide administration support to Faculty, Researchers, Staff, and students within the Department of Physics &Astronomy. Maintain fiscal integrity for non-C&G funds and accounts, ensuring funds are in auditable/reportable condition. Assist with monthly ledger reconciliation, procard compliance, travel compliance, purchasing compliance, assist purchasing with complex dept/lab purchases to ensure compliance, equipment management, and miscellaneous duties as assigned. Responsible for supervision and backup of purchasing assistant and travel assistant desk. All applicants selected for interview will be required to complete a skills assessment.

The full salary range for the Financial Services Supervisor is $70,600.00 - $125,400.00 annually. However, the expected pay scale for this position is $70,600.00 - $75,000.00 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Key Responsibilities

• 20% — Interprets regulations and guidelines and prepares periodic reports.
• 10% — Supervises the work of a section of nonexempt financial services employees who are primarily involved in performing transactional and processing functions, with responsibility for quality and quantity of work.
• 10% — Develops work schedules and appropriate assignments in consultation with manager. Monitors the progress of work of the unit.
• 10% — Supervises and follows cash and payment handling policies and procedures.
• 10% — Ensures that the appropriate internal controls are addressed, maintained and strengthened to protect University resources.
• 10% — Participates in the development and monitoring of policies and procedures for financial data management.
• 5% — Participates in or provides input to decisions regarding hiring of new employees, transfers, promotions, salary actions, terminations, performance management and budget recommendations.
• 5% — Interacts with all levels in unit with peer level supervisors in other parts of the organization.
• 5% — Reviews, processes, and approves financial data and transactions.
• 5% — Researches, reconciles and resolves data discrepancies.
• 5% — Provides guidance to staff and monitors customer service levels for the unit to various constituencies. Makes ongoing recommendations and process changes to ensure effective and efficient customer service.
• 5% — Meets all government reporting and auditing requirements for related financial activities.

Experience

• 4 - 7 years of related experience. — Required
• Previous supervisory/managerial experience. — Preferred

Education

• Bachelor's degree in related area and/or equivalent experience/training. — Required

Minimum Requirements

Proficiency in use of spreadsheet and database software. Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources. Knowledge of human resources policies and procedures. Thorough knowledge of financial transactions and financial systems. Interpersonal skills, service orientation, active listening, critical thinking, ability to multi-task effectively in a high volume environment, organizational skills and effective verbal and written communication skills. Ability to manage changing priorities, and manage staff time and efforts accordingly.

Preferred Qualifications

Ability to thrive in a busy, high-volume, and deadline driven work environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests. Detail oriented. Ability to perform routine financial analysis and reporting.

Knowledge, Skills and Abilities

• Thorough knowledge of financial transactions and financial systems. — Required
• Proficiency in use of spreadsheet and database software. — Required
• Interpersonal skills, service orientation, active listening, critical thinking, ability to multi-task effectively in a high volume environment, organizational skills and effective verbal and written communication skills. — Required
• Knowledge of human resources policies and procedures. — Required
• Ability to manage changing priorities, and manage staff time and efforts accordingly. — Required
• Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources. — Required
• Ability to perform routine financial analysis and reporting. — Preferred
• Ability to thrive in a busy, high-volume, and deadline driven work environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests. Detail oriented. — Preferred

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Physical Requirements

• Bend — Occasionally
• Sit — Constantly
• Squat — N/A
• Stand — Occasionally
• Crawl — N/A
• Walk — Occasionally
• Climb — N/A

Mental Requirements

• Read/Comprehend — Constantly
• Write — Constantly
• Perform Calculations — Constantly
• Communicate Orally — Constantly
• Reason & Analyze — Constantly

Environmental Requirements

• Is exposed to excessive noise — No
• Is around moving machinery — No
• Is exposed to marked changes in temperature and/or humidity — No
• Drives motorized equipment — No
• Works in confined quarters — No
• Dust — No
• Fumes — No

Special Conditions

• Required