Fiscal Assistant (Local Government)
Job details
- Location
- Beaver Falls, Pennsylvania
- Work type
- Onsite
- Compensation
- $40,752/yr
- Posted
- 1 week ago
- Apply on
- governmentjobs.com
About this role
About the Department
Are you interested in a career with a strong dedication to serving the children and families? Beaver County Children and Youth Services has an immediate opening for a Fiscal Assistant 1. This position gives you the chance to use your accounting and organizational skills to keep financial records accurate and up to date. We offer a generous benefit package and a supportive work environment. If you enjoy detailed work and being part of a dedicated team, this could be the opportunity for you!
Position Duties
The Fiscal Assistant supports the agency by maintaining financial records, processing payments, tracking expenditures, and assisting with reporting activities. This position helps ensure that fiscal operations remain organized, accurate, and current. As a Fiscal Assistant, you will perform the following duties:
- Accounts Payable: Prepare payment transmittals, process invoices, maintain payment records, and reconcile financial information with county payment records
- Financial Tracking: Post accounting information to ledgers and spreadsheets, reconcile accounts, and compile quarterly and other financial reports
- Purchase Orders: Prepare and submit purchase order requests, including blanket purchase orders for reimbursement purposes
- Payroll Support: Maintain payroll and fringe benefit expense records and allocate costs across reporting cost centers
- Vendor Coordination: Resolve vendor account concerns, request supporting documentation, and coordinate service-related issues when needed
- Travel And Transit: Track staff travel reimbursements, record travel expenses for reporting, monitor bus pass inventory, and arrange replenishment requests
Work Schedule and Additional Information:
- Full-time employment
- Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with 60-minute lunch.
- Telework: You will not have the option to telework in this position.
- Salary: In some cases, the starting salary may be non-negotiable.
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
Minimum Qualifications
QUALIFICATIONS
Minimum Experience and Training Requirements:
- Two years of experience performing bookkeeping or clerical accounting work; or
- An associate degree in accounting or business administration including or supplemented by 6 credits in accounting; or
- An equivalent combination of experience and training.
- Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree/credit.
Other Requirements:
- This particular position also requires possession of a current driver's license which is not under suspension.
- You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
- You must be able to perform essential job functions.
Legal Requirements:
- A conditional offer of employment will require a medical examination and a drug screening.
- This position falls under the provisions of the Child Protective Services Law.
- Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.
How to Apply:
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
- All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.
Veterans:
- Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
Telecommunications Relay Service (TRS):
- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
Other Qualifications
Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
Your score is based on the detailed information you provide on your application and in response to the supplemental questions.?
Your score is valid for this specific posting only.
You must provide complete and accurate information or:
your score may be lower than deserved.
you may be disqualified.
You may only apply/test once for this posting.
Your results will be provided via email.
Benefits
Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package.
Supplemental Questions
- Yes
- No
- 2 years or more
- 1 but less than 2 years
- Less than 1 year
- None
If you answer “Yes” to this question based on education acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting www.naces.org and clicking the Evaluation Services Link.
You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.- Yes
- No
If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting www.naces.org and clicking the Evaluation Services Link.
You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.
- 60 credits or more
- 30 but less than 60 credits
- Less than 30 credits
- None
If you answer “Yes” to this question based on education acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting www.naces.org and clicking the Evaluation Services Link.
You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.- Yes
- No
All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.
Read each work behavior carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training. The "Level of Performance" you choose for each work behavior must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered. In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.
If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.
If you have general questions regarding the application and hiring process, please refer to our FAQ page.
- Yes
Applies relevant accounting principles and practices for a variety of transactions pertaining to revenues, expenditures, transfers, accounts payable, accounts receivable, fixed assets, loans, and inventory in accordance with applicable accounting and reporting standards. Uses accounting records and other supporting documentation to post accounting entries to general ledger accounts. Prepares and posts adjustment transactions to correct or close accounts. Monitors, reconciles, and corrects funds, as well as processes transactions.
Levels of Performance
Select the Level of Performance that best describes your claim.
- A. I have experience applying relevant accounting theories and practices to complete various accounting transactions. I monitored, reconciled, and corrected funds. I was responsible for evaluating and validating the posting of accounting entries to general ledger accounts.
- B. I have experience applying relevant accounting theories and practices to complete various accounting transactions. I monitored, reconciled, and corrected funds; however, someone else was responsible for evaluating and validating the posting of accounting entries to general ledger accounts.
- C. I have successfully completed college-level coursework related to accounting or forensic accounting.
- D. I have NO experience or coursework related to this work behavior.
- The name of the employer(s) where you gained this experience.
- Your experience monitoring, reconciling, and correcting funds.
- Your experience evaluating and validating the posting of accounting entries to general ledger accounts.
- Your level of responsibility.
- College/University
- Course Title
- Credits/Clock Hours
Prepares written and financial reports that include data related to budgets, expenditures, inventory, purchase orders, or work orders. Designs, produces, and modifies worksheets to be used for accounting purposes. Prepares requests for quotations and proposals for maintenance contracts.
Levels of Performance
Select the Level of Performance that best describes your claim.
- A. I have experience preparing written or financial documents. I was responsible for the final written report that conveyed findings such as status of funds, appropriations, budgets, or expenditures.
- B. I have experience preparing written or financial documents. Someone else was responsible for the final written report that conveyed findings such as status of funds, appropriations, budgets, or expenditures.
- C. I have successfully completed college-level coursework related to business writing, technical writing, English composition, or journalism.
- D. I have NO experience or coursework related to this work behavior.
- The name of the employer(s) where you gained this experience.
- Your experience preparing written or financial documents.
- Your level of responsibility.
- College/University
- Course Title
- Credits/Clock Hours
Reviews and analyzes documents including incoming forms, correspondence, and invoices for payment to determine completeness and accuracy or impact on accounts. Communicates findings in order to make adjustments or corrections to accounts.
Levels of Performance
Select the Level of Performance that best describes your claim.
- A. I have experience analyzing reported data. My analysis included a verification for accuracy of content.
- B. I have experience analyzing reported data; however, someone else was responsible for verification of accuracy of content.
- C. I have successfully completed college-level coursework related to data analysis, statistics, logic, or research methods.
- D. I have NO experience or coursework related to this work behavior.
- The name of the employer(s) where you gained this experience.
- Your experience analyzing reported data.
- Your experience verifying content of data for accuracy.
- Your level of responsibility.
- College/University
- Course Title
- Credits/Clock Hours
Gathers data and verifies the accuracy of information and responds to requests for information on rules, regulations, procedures, and accounts, and prepares reports as requested.
Levels of Performance
Select the Level of Performance that best describes your claim.
- A. I have experience receiving customer inquiries. I was responsible for answering general questions and providing technical advice as necessary.
- B. I have experience receiving customer inquiries. I was responsible for answering general questions, but I referred customers to someone else for responses to technical questions.
- C. I have successfully completed college-level coursework related to public speaking or customer service.
- D. I have NO experience or coursework related to this work behavior.
- The name of the employer(s) where you gained this experience.
- Your experience answering general questions.
- Your experience providing technical advice.
- Your level of responsibility.
- College/University
- Course Title
- Credits/Clock Hours
Required Question
Agency Information
EmployerCommonwealth of PennsylvaniaAddress 613 North StreetHarrisburg, Pennsylvania, 17120 Website http://www.employment.pa.gov