Fiscal Management Specialist 1
Job details
- Location
- Dauphin County, Pennsylvania
- Work type
- Hybrid
- Compensation
- $53,008 - $80,646/yr
- Posted
- 2 days ago
- Apply on
- governmentjobs.com
About this role
About the Department
Join the Department of Agriculture as a Fiscal Management Specialist 1 and help drive sound financial management across critical programs. In this position, you will lead important audit coordination efforts, identify funding opportunities, and support continuous improvement initiatives. Your work will help protect program integrity and promote effective use of public funds. Apply today and bring your analytical skills to a career where your contributions are valued and visible.
Position Duties
This position serves as the agency's lead contact for audit coordination, single audit oversight, risk management, and grant opportunity tracking. The work you will do helps ensure compliance with audit requirements while supporting strong financial controls and informed decision-making across the department. As a Fiscal Management Specialist 1, you will perform the following duties:
- Audit Compliance: Review agreements that provide federal pass-through funds and verify required audit provisions are included
- Tracking And Reporting: Maintain audit submission tracking systems and share timely updates and monthly reports with affected bureaus
- Audit Review: Examine single audit submissions, identify discrepancies, and coordinate resolution efforts with program areas and subrecipients
- Policy Development: Develop and maintain audit and internal control policies, procedures, guidance, and staff instruction materials
- Grant Opportunities: Identify federal funding opportunities, review grant budget information, and communicate application deadlines to staff
- Risk Management: Lead enterprise risk management activities and collaborate with agency leadership to support risk oversight efforts
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:
- Full-time employment
- Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
- Telework: You may have the opportunity to work from home (telework) part-time, up to 3 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
- Salary: In some cases, the starting salary may be non-negotiable.
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
Minimum Qualifications
QUALIFICATIONS
Minimum Experience and Training Requirements:
- One year as a Financial Programs Trainee (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
- One year of experience in paraprofessional fiscal administration work, and a bachelor’s degree in business administration, accounting, finance, economics, or a related field; or
- An equivalent combination of experience and training.
Other Requirements:
- You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
- You must be able to perform essential job functions.
How to Apply:
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
- All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.
Veterans:
- Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
Telecommunications Relay Service (TRS):
- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
Other Qualifications
- Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
- Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
- Your score is valid for this specific posting only.
- You must provide complete and accurate information or:
- your score may be lower than deserved.
- you may be disqualified.
- You may only apply/test once for this posting.
- Your results will be provided via email.
Benefits
Learn more about our Total Rewards by watching this short video!
See the total value of your benefits package by exploring our benefits calculator.
Health & Wellness
We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*
Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
Work/Life Balance
We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*
Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.
Employee Perks
Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.
For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box.
*Eligibility rules apply.
Supplemental Questions
- Yes
- No
- 1 year or more
- Less than 1 year
- None
If you answer “Yes” to this question based on education acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting www.naces.org and clicking the Evaluation Services Link.
You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.- Yes
- No
If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting www.naces.org and clicking the Evaluation Services Link.
You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.- 120 credits or more
- 90 but less than 120 credits
- 60 but less than 90 credits
- 30 but less than 60 credits
- Less than 30 credits
- None
All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.
Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training. The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered. In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.
If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.
If you have general questions regarding the application and hiring process, please refer to our FAQ page.
- Yes
Ensures compliance with fiscal policies and controls related to the financial management of funds, grants, entitlements, contracts, or other fiscal-related agreements. Develops and monitors spending plans and other projections for the use and availability of funds in compliance with statutes, policies, or other fiscal controls.
Levels of Performance
Select the Level of Performance that best describes your claim.
- A. I was responsible for developing spending plans and funding projections. I monitored the plans and projections for compliance with statutes, policies, or other fiscal controls.
- B. I monitored spending plans and funding projections for compliance with statutes, policies, or other fiscal controls but did not develop the initial spending plans and funding projections.
- C. I have successfully completed college-level coursework related to auditing, program auditing, financial auditing, public administration, or data analysis.
- D. I have NO experience or coursework related to this work behavior.
- The name(s) of the employer(s) where you gained this experience.
- The actual duties you performed related to developing and/or monitoring spending plans and funding projections.
- The actual duties you performed related to ensuring compliance.
- Your level of responsibility.
- College/University
- Course Title
- Credits/Clock Hours
Applies relevant accounting principles and practices for a variety of transactions, such as reporting, recalculation, and reconciliation of funds. Monitors, reconciles, and corrects funds as well as processes transactions.
Levels of Performance
Select the Level of Performance that best describes your claim.
- A. I have experience applying relevant accounting theories and practices to complete various accounting transactions. I monitored, reconciled, and corrected funds. I evaluated and validated the posting of accounting entries to general ledger accounts.
- B. I have experience applying relevant accounting theories and practices to complete various accounting transactions. I monitored, reconciled, and corrected funds but did not evaluate or validate the posting of accounting entries to general ledger accounts.
- C. I have successfully completed college-level coursework related to accounting or forensic accounting.
- D. I have NO experience or coursework related to this work behavior.
- The name(s) of the employer(s) where you gained this experience.
- Your experience monitoring, reconciling, and correcting funds.
- Your experience evaluating and validating the posting of accounting entries to general ledger accounts.
- College/University
- Course Title
- Credits/Clock Hours
Monitors, analyzes, and controls revenue, financial commitments, and expenditures against budgets, grants, contracts, or other financial data to determine appropriate usage and ensure availability of agency funds. Reviews and evaluates increases and decreases in available funding and makes recommendations regarding spending adjustments. Analyzes monthly fiscal projections to determine expenditure levels and availability of funds to the end of the fiscal year.
Levels of Performance
Select the Level of Performance that best describes your claim.
- A. I have experience analyzing revenue, financial commitments, or expenditures against budgets, grants, or contracts to determine appropriate usage. I used my analysis to implement spending adjustments and ensure availability of funds.
- B. I have experience analyzing revenue, financial commitments, or expenditures against budgets, grants, or contracts to determine appropriate usage. Someone else used my analysis to implement spending adjustments and ensure availability of funds.
- C. I have successfully completed college-level coursework related to statistics, finance, management information systems, or qualitative business analysis.
- D. I have NO experience or coursework related to this work behavior.
- The name(s) of the employer(s) where you gained this experience.
- The actual duties you performed related to performing financial analysis.
- Your level of responsibility.
- College/University
- Course Title
- Credits/Clock Hours
Maintains adequate internal controls to ensure accurate records exist to support revenue and expenditures. Maintains and analyzes expenditures, or other financial obligations for the purpose of providing recommendations on the use of funds and maintaining budgetary controls. Reviews and approves, disapproves, or recommends adjustments to requests for financial commitments and expenditures.
Levels of Performance
Select the Level of Performance that best describes your claim.
- A. I have experience maintaining internal controls to ensure accurate records exist to support revenue and expenditures. I provided recommendations and implemented the establishment of necessary controls.
- B. I have experience maintaining internal controls to ensure accurate records exist to support revenue and expenditures. I recommended the establishment of necessary controls which someone else implemented.
- C. I have successfully completed college-level coursework related to internal controls or governmental accounting.
- D. I have NO experience or coursework related to this work behavior.
- The name(s) of the employer(s) where you gained this experience.
- The actual duties you performed related to allocating funds.
- Your level of responsibility.
- College/University
- Course Title
- Credits/Clock Hours
Provides technical assistance to staff and management in order to prepare and review budgetary requests, fiscal documents, and transactions. Communicates verbally and in writing to explain auditing, accounting, and/or budgeting guidelines and procedures.
Levels of Performance
Select the Level of Performance that best describes your claim.
- A. I have experience interacting with staff and management to understand concerns and explain auditing, accounting, and/or budgeting guidelines and procedures. I answered questions and recommended possible solutions to problems or concerns.
- B. I have experience interacting with staff and management to understand concerns and explain auditing, accounting, and/or budgeting guidelines and procedures. I answered general questions but someone else recommended possible solutions to programs or concerns.
- C. I have successfully completed college-level coursework related to communications, public speaking, psychology, or public relations.
- D. I have NO experience or coursework related to this work behavior.
- The name(s) of the employer(s) where you gained this experience.
- The actual duties you performed related to the technical assistance you provided.
- Your level of responsibility.
- College/University
- Course Title
- Credits/Clock Hours
Prepares reports that include data such as status of funds, appropriations, budgets, and expenditures. Designs, produces, and modifies worksheets to be used for accounting purposes. Prepares correspondence to communicate issues with various customers and business partners.
Levels of Performance
Select the Level of Performance that best describes your claim.
- A. I have experience preparing reports that included data such as status of funds, appropriations, budgets, or expenditures. I was responsible for the final report that conveyed findings.
- B. I have experience designing, producing, or modifying existing worksheets to be used for accounting purposes.
- C. I have experience writing documents or materials not listed in the above levels.
- D. I have successfully completed college-level coursework related to business writing, technical writing, or financial reports.
- E. I have NO experience or coursework related to this work behavior.
- The name(s) of the employer(s) where you gained this experience.
- Your experience preparing reports that included data such as status of funds, appropriations, budgets, or expenditures.
- Your experience designing, producing, or modifying existing worksheets to be used for accounting purposes.
- Your experience writing documents or materials not related to financial reports or worksheets.
- College/University
- Course Title
- Credits/Clock Hours
Required Question
Agency Information
EmployerCommonwealth of PennsylvaniaAddress 613 North StreetHarrisburg, Pennsylvania, 17120 Website http://www.employment.pa.gov