Tarrant County
Tarrant County or Fort Worth
GENERAL OFFICE CLERK V, Criminal District Attorney
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Apply to GENERAL OFFICE CLERK V, Criminal District Attorney at Tarrant CountyJob details
- Location
- Tarrant County or Fort Worth
- Work type
- Onsite
- Compensation
- $36,754 - $40,435/yr
- Clearance
- Other
- Posted
- 1 week ago
- Apply on
- governmentjobs.com
About this role
About the Department
The General Office Clerk serves as the first line of contact for the Office of the Criminal District Attorney. The position provides general administrative support including screening, communicating, processing, recordkeeping, and preparing case files and appropriate paperwork as needed. The General Office Clerk performs a variety of support tasks including receiving, screening, directing, and referring calls and visitors. The General Office Clerk is responsible for maintaining logs, records, and electronic and physical evidence including financial restitution. The position scans departmental records, monitors inventory, and maintains accurate records.
THIS POSTING MAY CLOSE AT ANY TIME AFTER A SUFFICIENT NUMBER OF APPLICATIONS ARE RECEIVED
BENEFITS
Tarrant County employees enjoy superior health, retirement, & insurance benefits.
For more information, please click on the link below:
http://www.tarrantcounty.com/en/human-resources/employee-benefits.html
Position Duties
- Acts as a receptionist. Receives and screens telephone calls and e-mails, responds to routine requests for information, answers inquiries about court dates and court information, directs complex requests to the appropriate staff members, and provides resources for additional assistance. Provides professional customer service to visitors and callers. Screens incoming visitors for access into the secured areas.
- Researches and verifies information for physical and electronic case files and external agencies.
- Prepares packets for applicable parties for victim services, mental health/protective orders, and other units as needed. Researches, generates, edits, and sends documents and letters to victims. Assists legal secretaries with preparing and tracking paperwork for prisoner transfers. Prepares pen packet envelopes and checks computer for attorney case assignments. Distributes packets.
- Receives, reviews, and distributes Digital Media Evidence (DME) for defense attorneys. Enters data into department case management systems. Enters trial updates onto external and internal webpage, using judgement and discretion to record appropriate verdict information.
- Prepares spreadsheets as needed for tracking and file maintenance purposes. Maintains logs and records for electronic and physical evidence and financial restitution. Prepares and submits lists of evidence to purge and accompanying motions for court authorization as needed. Requests, prepares, and sends legal files to warehouse as needed including monthly disposed case files using records management system.
- Performs clerical duties and administrative support such as consolidating, summarizing, sorting, filing, copying, data entry, distributing, and labeling. Identifies, scans, and uploads case file information to applicable case management systems and financial databases. Ensures appropriate documentation is properly entered and recorded. Provides additional clerical support for unit and division chiefs.
- Compiles weekly, monthly, and special reports as needed from case management system and sends to applicable units to include restitution received, cases, and inventory filed and received. Maintains updated phone lists, office location maps, and front desk coverage schedules.
- Processes and sorts general and legal mail. Screens incoming defendant mail. Determines where to route mail based on letter contents and notifies all applicable parties. Transports internal mail to the department mailroom.
- Screens initial supply requests prior to submission to the Business Office and assists in making decisions regarding special inventory and supply requests. Requests, stocks, and tracks inventory and cleans and organizes supplies for supply and visitor rooms. Monitors copiers, printers, fax machines, kiosk computers, and telephones for troubleshooting and maintenance needs and communicates with the Business Office and Information Technology Department.
- Participates in quarterly staff meetings and trainings to stay abreast of updated policies and procedures. Participates in monthly unit trainings with supervisors.
- Performs all other duties as required including special projects.
Minimum Qualifications
- High school diploma or equivalent.
- Three (3) full-time years general clerical or related work experience.
- Excellent communication, interpersonal, and multi-tasking skills are necessary to interface with the general public and employees.
- Ability to answer multi-line phone.
- Knowledge of personal computers and keyboarding as well as typing and data entry skills.
- Must have computer skills with the ability to fully utilize specialty applications, programs, and databases.
- Knowledge of office equipment.
- Must recognize the value of team dynamics, exhibit a professional demeanor, and possess problem solving and time management skills.
- Must have the ability to handle stressful situations calmly and professionally.
IMPORTANT NOTICE
To be considered for this position, your application must be complete and clearly demonstrate that you meet the minimum qualifications. Please ensure that all sections of the application are fully completed, includingEducation (specifying the type of degree, field of study, and graduation status),Experience, andCertifications/Licenses. Resumes alone will not substitute for a completed application. Incomplete applications will result in disqualification, as eligibility for minimum qualifications cannot be confirmed without full documentation. If selected for hire, you will be required to provide proof of educational attainment during the onboarding process.
Tarrant County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudication in the past seven years and may include credit reports, motor vehicle records, employment records and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.
To be considered for this position, your application must be complete and clearly demonstrate that you meet the minimum qualifications. Please ensure that all sections of the application are fully completed, includingEducation (specifying the type of degree, field of study, and graduation status),Experience, andCertifications/Licenses. Resumes alone will not substitute for a completed application. Incomplete applications will result in disqualification, as eligibility for minimum qualifications cannot be confirmed without full documentation. If selected for hire, you will be required to provide proof of educational attainment during the onboarding process.
Tarrant County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudication in the past seven years and may include credit reports, motor vehicle records, employment records and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.
Other Qualifications
While performing the duties of this position, the incumbent is regularly required to bend, carry, climb stairs, grasp/squeeze, hear, keyboard, kneel, lift below the waist, lift between waist and shoulder, lift overhead, lift to the side/twist, tolerate noise, pull, push, reach, reach overhead, perform repetitive tasks, see color, see near, sit, stand, stoop, talk, twist, use his/her hands, walk, work alone and with others, and work overtime.
Benefits
Tarrant County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical, dental, and vision coverage; an Employee Assistance Program (EAP); life and long- term disability insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 13 paid holidays, a Wellness Program, and more.
*Note: These benefits are for Tarrant County employees only. For benefit information regarding Community Supervision and Corrections Department (CSCD) employees, please contact Patrice Smith at (817) 884-1227.
Supplemental Questions
01
Do you have a High School Diploma AND Three (3) full-time years general clerical or related work experience?
- Yes
- No
02
The Tarrant County Criminal District Attorney’s Office is a law enforcement agency. A thorough background, criminal history, and financial check is conducted on all applicants seeking employment. Should any findings not meet the standards for employment, the application will no longer be considered for this position.
The Texas CJIS System Access Policy restricts access to criminal history record information. The ability to access CJIS information is a requirement of this position.
**********************************************************************************************************************
1) CJIS - Have you been convicted of a felony?
- Yes
- No
03
2) CJIS - Have you been placed on deferred adjudication for a felony?
- Yes
- No
04
3) CJIS - Have you been convicted of a Class "A" misdemeanor?
- Yes
- No
05
4) CJIS - Have you been placed on deferred adjudication for a Class "A" misdemeanor?
- Yes
- No
06
5) CJIS - Have you been convicted of a Class "B" misdemeanor? Please indicate yes or no. And, if so, what was the date of conviction?
07
6) CJIS - Have you been placed on deferred adjudication for a Class "B" misdemeanor? Please indicate yes or no. And, if so, what are the beginning and ending dates of the deferred adjudication?
08
7) CJIS - Do you have any open arrest(s) for any criminal offense (felony or misdemeanor)?
- Yes
- No
09
8) CJIS - Have you been convicted of family violence or had a finding of family violence in a criminal case?
- Yes
- No
10
9) CJIS - Have you been placed on deferred adjudication for a criminal offense where jail time could have been assessed? If so, what are the beginning and ending dates of the deferred adjudication?
11
10) CJIS - Have you been convicted of a criminal offense where jail time could have been assessed? Please indicate yes or no. And, if so, what was the date of conviction?
Required Question
Agency Information
EmployerTarrant CountyAddress 100 E. Weatherford Suite 301Fort Worth, Texas, 76196-0105 Phone(817) 884-1188
Website http://www.tarrantcountytx.gov
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