Gift Operations Assistant

Working at MIT

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Posting Description

GIFT OPERATIONS ASSISTANT, Office of the Vice President for Finance, supports the Office of the Recording Secretary (RSO) on services that ensure timely processing of gifts to the Institute; maintains the integrity of all relevant gift processing data and institutional documentation associated with gift operations, including adding new records and updating databases, processing gifts and pledges to MIT, conducting basic research, and reporting on and reconciling data issues; and provides light administrative support to the Director of Gift Administration and Recording Secretary. 

The full job description is available, here.

Job Requirements

REQUIRED: High school diploma or equivalent; a minimum of three years of administrative experience in an office setting, preferably in a non-profit or finance environment; demonstrated knowledge and use of business management databases; proficient in Microsoft Office Suite and video conferncing tools; experience providing outstanding customer service; excellent verbal and written communication skills; strong collaboration and interpersonal skills, with the ability to build effective working relationships across teams and the broader community; demonstrated ability to use discretion and maintain confidentiality at all times; strong organizational skills and attention to detail; ability to learn tasks quickly and perform accurately. PREFERRED: Bachelor's degree; experience with financial or fundraising databases; proficiency in SAP, Advance, FileMaker Pro, and Apple products; experience with Outlook calendaring software; familiarity with Ellucian CRM Advance gift system or similar fundraising database; knowledge of MIT policies, procedures, and operational systems; interest in fundraising and/or finance and accounting.

Ability to work occasional evenings and weekends during peak processing seasons at calendar year-end (mid-December to mid-January) and fiscal year-end (late June to early July).

10/28/2026

Equal Employment Opportunity

MIT is an equal employment opportunity employer. We value diversity and strongly encourage applications from individuals from all identities and backgrounds. All qualified applicants will receive equitable consideration for employment based on their experience and qualifications, and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, pregnancy, religion, disability, age, genetic information, veteran status, or national or ethnic origin. See MIT's full policy on nondiscrimination. Know your rights.

MIT considers equivalent combinations of experience and education for certain jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.

Employment is contingent upon the completion of a satisfactory background check.