Grants Coordinator- Orlando

Description

The Coordinator position is primarily responsible for carrying out all activities required to submit quality grant applications to foundations, corporations, and government entities. This includes, but is not limited to, researching potential funders, thoroughly reviewing Requests for Proposals for fit with agency ministries, writing compelling narrative responses, compiling and justifying budgets, and submitting complete applications to meet deadlines. The incumbent is also responsible for logging grant writing activity, including monitoring awarded contracts and assisting with monthly reporting.  This position is a member of the Development team. 

The Diocese of Orlando four core values lay the foundation for the work performed by its employees.

1. Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living.

2. Respect: Affirming each person’s God-given dignity and uniqueness.

3. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.

4. Commitment: Individually and collectively, we are steadfast to the team and its purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Include the following. Other duties may be assigned.

Supervises: Grant Writers (contract/employed), Grant Volunteers, and Interns.

General Functions:

• Serves as the primary writer and editor for all applications. Write thorough and persuasive letters of inquiry, proposals, and applications.
• Proactively identify and research public and private funding opportunities, including new resources of public funds and foundation to support specific ministry needs.
• Monitor federal, state, local government websites, and other sources for funding announcements. Fully vet the appropriateness and fit of each opportunity and inform the appropriate ministry lead of relevant RFPs.
• Coordinate and manage the internal application process for all government and education grants and RFPs, including strategizing, planning, writing, document gathering, internal and external communications, and final submissions.

Other Duties & Responsibilities:

• Develop and implement a growth strategy for foundation and corporate funding support.
• Communicate with existing and potential contract and grants officers at the federal, state, and local government levels. 
• Communicate with existing and potential grants/program officers with private foundations. Facilitate connections between these officers and CCCF ministry staff as appropriate.
• Conduct prospect research on private foundations and corporations in coordination with the development and ministry teams.
• Work with Finance and relevant ministry staff to develop accurate budget information for funding applications.
• Serve as liaison with funders as the agency responds to an RFP, attend any bidders’ conferences, work to schedule negotiations, and seek feedback on proposals.
• Supervise final production of proposals, ensuring that the relevant attachments are included and that the mailing and/or electronic submission of proposal happens in a timely, documented, and traceable manner.
• Maintain a detailed schedule of interim and final reports.
• Communicate with contracts and grants officers, in conjunction with CCCF ministry staff, as appropriate, and ensure reports are submitted in a timely manner.
• Submit necessary information to SharePoint for all contract and grant files.
• Perform other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, have a strong work ethic, and be able to set an ethical tone for the conduct of diocesan business. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

CATHOLIC FAITH

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

EDUCATION AND EXPERIENCE

A Bachelor's degree is required, preferably in English or Technical Writing, but also may be considered from social services, etc. With at least two (2) years of grant writing preferred. Experience with social service programs is a plus. Exceptional writing, analytical, and researching skills are critical. 

Must be proficient with computer and technical/web skills and have experience working with Microsoft Office, Word, Excel, Adobe Pro, and PowerPoint. Prefer experience with Web-Based Project Management Software. Must possess a valid Florida drivers’ license and have a clean driving record.

Other Skills and Qualifications:

• Have an understanding of, and a commitment to Catholic values and support the tenants of Catholic Social teaching.
• Have a strong commitment to the mission of Catholic Charities of Central Florida.
• Be willing to accept and work within the agency philosophy.
• Possess self-motivation and ability to maintain concentration and flexibility in regard to fast changes in task assignments as well as multiple task assignments. 
• Manifest professional and personal ethics.
• Manifest professional competence.
• Demonstrate accuracy and thoroughness and monitor own work to ensure quality. 
• Adhere to strict confidentiality of all agency information. Agency follows all HIPAA guidelines.
• Demonstrate the ability to follow oral and written instructions. 
• Be capable of both working independently and setting priorities and functioning as a member of a team.
• Be able to establish effective working relationships.
• Work calmly under pressure and manage competing deadlines and shifting priorities.
• Have willingness to be trained in using software packages that are specific to the position and/or required by the funding agency.

LANGUAGE/COMMUNICATION SKILLS

Ability to communicate effectively. Confidentiality is essential. Ability to read and analyze correspondence and compose appropriate responses utilizing others in the organization when appropriate. Ability to respond to common inquiries from regulatory agencies or members of the business community. Ability to effectively present verbal and written information to constituencies and public groups. 

PHYSICAL ABILITIES

The working hours of this position are not limited to an 8-hour day. Must be able to use basic office computer hardware and peripherals. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

ACKNOWLEDGEMENT

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.