HR Assistant/Coordinator

The American Enterprise Institute (AEI) is a public policy think tank dedicated to defending human dignity, expanding human potential, and building a freer and safer world. AEI seeks an HR Assistant/Coordinator to support HR operations, benefits administration, compliance, employee programs, process improvement, and workforce analytics while maintaining accurate data and improving the employee experience.

What you'll do:

• Initiate onboarding and offboarding processes by following established checklists and procedures in iCIMS, Salesforce, and other HR systems; track and monitor the completion of required HR documentation and related requirements
• Maintain institute-wide organizational chart, maps, and other rosters as needed; continue updates as needed throughout employee lifecycle
• Maintain organized and accessible HR resource libraries, forms, templates, and internal employee resources
• Coordinate policy postings and updates and help ensure employees have access to current HR information and resources
• Develop and maintain standard operating procedures, workflows, checklists, and guides that clearly document recurring HR activities
• Track and coordinate scholar title changes, arrivals, and departures with other internal teams
• Run first‑day orientation sessions and assist with onboarding activities following an employee’s start date
• Develop and improve reporting tools, templates, and processes to strengthen the accessibility and reliability of HR data
• Update internal systems and maintain databases such as Salesforce, iCIMS, and ADP and conduct regular HRIS audits and support data integrity initiatives to ensure employee records and workforce data are accurate, complete, and consistent across systems
• Assist with open enrollment preparation and logistics, including employee communications, materials, system coordination, and tracking
• Maintain accurate benefits records and assist with leave tracking and related documentation
• Prepare benefits reports, audit documentation, and tracking tools and conduct routine benefits and compliance data audits

What they're looking for:

• * Assistant: 0–1 year of full-time, applicable work experience in human resources, benefits administration, HR operations, workforce reporting, program administration, or a related field
• * Coordinator: 2–3 years of experience in human resources, benefits administration, HR operations, workforce reporting, program administration, or a related field
• * A bachelor's degree in human resources, business, data analytics, organizational psychology, public policy, or a related field
• * Strong analytical skills and demonstrated ability to organize, review, and interpret data with a high degree of accuracy
• * Exceptional attention to detail and a commitment to maintaining data integrity and complete, well-organized documentation
• * Strong written and verbal communication skills, with a service-oriented approach to supporting employees and colleagues at all levels of the organization
• * Ability to manage multiple priorities, meet deadlines, and exercise sound judgment in a fast-paced environment
• * Experience developing process documentation, maintaining resource libraries, or improving administrative workflows
• * Ability to responsibly handle confidential and sensitive information
• * The employee is regularly expected to stand, sit, talk, hear, and use hands and fingers to operate a computer, telephone, and keyboard. This job requires close-up vision for computer work
• * The employee must be able to lift up to 30 pounds
• * The employee must be able to work in a confined area

Benefits:

• 18 days of paid leave (15 days of paid annual leave and three personal or floating holidays)
• 12 days of paid sick leave
• Paid family leave
• Medical and dental coverage
• A health savings account
• Medical and dependent care flexible spending accounts
• A tuition assistance program of up to $5,200
• Life and disability insurance at no cost to employees
• A 403(b) retirement plan with a contribution from AEI