HR Coordinator

 

Job Summary: The HR Coordinator serves as a key operational resource within the Human Resources department, helping deliver a consistent and effective employee experience throughout the employment lifecycle. The position coordinates onboarding and recruitment activities, maintains HRIS data and employee records, supports payroll and benefits administration, and assists with compliance reporting, required training, policy acknowledgments, and HR communications. By partnering with the HR team, hiring managers, and other organizational stakeholders, the HR Coordinator helps maintain accurate, responsive, and compliant HR processes that support employees, studio operations, and broader organizational goals. The role requires discretion, accountability, attention to detail, and a strong commitment to service and professional standards.  Success in this position requires strong organization, attention to detail, confidentiality, professional judgment, and the ability to manage multiple priorities in a fast-paced environment.

 

• Launch new hire and rehire onboarding packets through HRIS.
• Utilizing E-Verify, verify I-9 documentation and maintain I-9 files.
• Ensure new hires and rehires complete all onboarding tasks.
• Manages communications with hiring managers throughout onboarding. 
• Effectively manage onboarding documents and ensure process includes all up to date and required steps. 

• Process candidates through the progress via the Applicant Tracking System (Paycor Recruit)
• Manage job postings, adding and removing sponsorships, as needed.
• Update interview tools and guides, if needed. 
• Administer user profiles and access for managers, as needed. 
• Update company templates for email/response communications, as needed.  
• Manage position postings on multiple job boards ensuring all relevant sites are included, as needed and to include but not limited to OTRecruit and LinkedIn.  
• Move qualified candidates from OTRecruit platform to Paycor Recruit Platform. 
• Support communications and efficient process and flow between candidates and hiring managers.
• Download monthly recruitment invoices to support monthly HR company card processes. 

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• Perform HRIS data entry and maintain personnel files, including but not limited to, uploading/filing documents into appropriate employee files.
• Complete verification of employment requests.
• Oversees the assignment and completion of new hire/annual compliance training.
• Generate and provide reports HR team function, as needed.
• Support HR Team with annual tax form distribution and communications. 
• Acts as a back up for new hire orientation facilitation, as needed. 
• Supports employee activity coordination, communication and support of annual HR department employee events including but not limited to: creating calendar invites and flyers, managing communications information, decorating, ordering supplies/food/materials, and set/clean-up.
• Supports annual acknowledgement of policies, specifically tracking and accountability follow up. 

• Payroll processing on a bi-weekly basis, such as generating, consolidating, and reconciling reports.
• Update employee records in accordance with the requirements of each department within the expected timelines and company requirements. 
• Serves as the designated backup for payroll assistance, when and as needed. 

• Assist with general benefits inquiries and communications, as needed. 
• Support monthly and semi-annual ACA measurement period reporting, determination and communications, as needed. 
• Assist with annual open enrollment, as needed.

Additional Job Functions: 

 

 

• Afterburn participates in the federal government's E-Verify Program
  • ​E-Verify Participation
  • Right to Work
• Afterburn provides equal employment opportunities to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Discrimination of any type will not be tolerated.
  • ​EEO is the Law
  • EEO is the Law supplement
• ​​​Afterburn is an Employment-at-Will Employer