HR Coordinator (People Team Coordinator)

Missouri Star Quilt Company is hiring a People Team Coordinator to serve as the first point of contact for employee questions and provide administrative support across its brands. The role supports HR records, payroll inputs, onboarding and offboarding, benefits, recruiting, reporting, and People Team projects.

What you'll do:

• First-Line Employee Support: Provide warm, helpful, and professional frontline responses to everyday employee inquiries regarding timecard balances, policies, and general questions; escalate complex matters to appropriate People Team members
• Data Accuracy & Confidentiality (HRIS): Assist with maintaining accurate employee records in our HRIS (ADP) across the full employee lifecycle. Support routine file audits (such as I-9 forms) to keep us compliant and organized
• Timecard & Payroll Inputs: Gather timecard updates and paid time off requests. Collaborate with payroll and finance partners to provide timely administrative inputs for processing across brands
• Onboarding & Offboarding Support: Coordinate onboarding checklists, arrange equipment setup, organize new hire documentation, and assist with exit survey logistics
• Benefits & Leave Coordination Support: Assist employees with benefits paperwork during open enrollment and life events. Support tracking for leave requests and compile necessary documentation for claims
• Talent & Recruiting Support: Help organize background checks, pre-employment screenings, offer letters, and handbook distribution
• Reporting & Analytics Support: Pull routine reports (such as headcount or leave balances) as requested by team leaders, ensuring high accuracy
• People Projects & Presentations Support: Assist with gathering data, organizing content, and preparing engaging presentations for key team initiatives

What they're looking for:

• 1–3 years of administrative experience
• High School Diploma or GED equivalent
• Meticulous: You catch the tiny errors that others miss and take pride in precise work
• Professional & Confidential: You understand the sensitive nature of employee data and maintain discretion at all times
• Warm & Approachable: You love interacting with people, working as part of a team, and creating a welcoming, supportive environment
• Proficient with Google Workspace / Microsoft Office
• A true self-starter with a proactive can-do attitude and positive energy giver vibes
• Experience supporting a People, HR, or office operations team
• Prior experience or familiarity with ADP and HRIS/employee databases

Benefits:

• Supportive, team-first environment
• Continuous learning and career progression opportunities
• Medical, dental, and vision coverage
• PTO
• 401(k) with company match
• Employee discounts