HR Data Coordinator (Limited Duration)

Johnstone Supply is a wholesale distributor of HVACR equipment, parts, and supplies. The HR Data Coordinator will maintain accurate employee and payroll data in HR systems, process new hire and employee changes, monitor onboarding activity, and support data auditing, invoice reconciliation, and administrative HR functions during a temporary engagement.

What you'll do:

• Maintains accurate employee data within the HRIS by entering new hire information and employee changes with a high degree of accuracy, confidentiality, and attention to detail
• Completes new hire data entry by transferring approximately 20 required data fields per employee into ADP, supporting an anticipated volume of approximately 10–14 new hires per week
• Processes employee data changes received through Employee Action Forms (EAFs), reviewing requests for completeness and accuracy before entering approved changes into ADP
• Protects payroll and employee data integrity by identifying missing, inconsistent, unusual, or potentially inaccurate information and escalating discrepancies to the appropriate HR partner before changes are processed
• Tracks employee transactions and new hire activity using Excel, iCIMS, ADP, and other designated systems to ensure requests are completed accurately and within established deadlines
• Monitors new hire activity in iCIMS by downloading reports, tracking candidates progressing through onboarding, and identifying records requiring additional information or follow-up
• Coordinates completion of new hire records by communicating with Human Resources, Talent Acquisition, IT, hiring managers, and other stakeholders when information is missing or clarification is required
• Supports time-sensitive payroll deadlines by prioritizing employee changes and new hire transactions according to established payroll schedules, including biweekly payroll cycles and weekly payroll cycles for designated employee populations
• Manages fluctuating transaction volumes effectively, particularly during periods immediately preceding payroll deadlines when employee change requests may increase significantly
• Maintains accurate transaction records by tracking completed and outstanding requests in Excel and providing timely confirmation or follow-up to requestors
• Supports data auditing and quality assurance activities by reviewing reports and employee records for outliers, variances, missing information, and other potential data integrity issues
• Reconciles invoices by reviewing charges against supporting records, identifying discrepancies, and coordinating resolution to ensure accurate and timely payment

What they're looking for:

• Strong data-entry skills, including experience working with alphanumeric, compensation, payroll, or other detailed employee data
• Exceptional attention to detail and demonstrated ability to maintain accuracy while completing repetitive, high-volume transactions
• Strong Microsoft Excel skills; ability to organize, track, review, and audit data is required
• Ability to identify data inconsistencies, outliers, missing information, and potential errors rather than simply processing information as received
• Strong organizational and time-management skills with the ability to prioritize work around firm deadlines
• Ability to manage fluctuating workloads and remain accurate during high-volume periods
• Strong written communication skills and comfort following up with HR partners, hiring managers, and other stakeholders to resolve incomplete or questionable requests
• Sound judgment and willingness to question or escalate information that appears inaccurate or inconsistent
• Ability to appropriately handle confidential employee, compensation, and payroll-related information
• Previous experience performing employee data entry or employee changes within an HRIS, payroll, recruiting, or similar business system is strongly preferred
• Previous experience with another HRIS involving new hire entry and employee changes may substitute for ADP experience
• Previous experience as an HR Coordinator, Payroll Coordinator, Recruiting Coordinator, HRIS Coordinator, or similar administrative role is preferred

Benefits:

• Hybrid work arrangement