HR New Hire Coordinator

Mays Plus, Inc. is seeking an HR New Hire Coordinator to manage the onboarding process from offer acceptance through employees’ first day. The role ensures documentation and pre-employment requirements are completed, maintains employee records, and coordinates with internal teams to support new hires.

What you'll do:

• Coordinate the onboarding process for new hires, ensuring a smooth transition from offer acceptance through their first day of employment
• Communicate with new hires regarding onboarding requirements, paperwork, deadlines, and start dates
• Initiate, track, and follow up on background checks, drug screenings, and other pre-employment requirements
• Ensure all new hire documentation is completed accurately and in compliance with company policies and regulatory requirements
• Enter and maintain employee information within the Human Resources Information System (HRIS)
• Partner with Recruiting, Human Resources, IT, and hiring managers to ensure new hires are prepared for their start dates
• Verify employment eligibility and complete Form I-9 requirements within established timelines
• Monitor onboarding progress, identify outstanding items, and proactively resolve delays
• Maintain accurate and organized employee records while ensuring confidentiality
• Provide ongoing communication and support to new hires throughout the onboarding process
• Assist with additional HR administrative responsibilities and special projects as needed

What they're looking for:

• The ideal candidate is proactive, thrives in a fast-paced environment, and has strong communication and organizational skills
• 1–3 years of experience in Human Resources, onboarding, recruiting coordination, or a related administrative role
• Strong organizational skills with the ability to manage multiple new hires and competing priorities
• Excellent written and verbal communication skills
• High attention to detail and a commitment to accuracy
• Ability to work independently, take initiative, and meet deadlines
• Proficiency in Microsoft Office, including Outlook, Excel, and Word
• Ability to handle sensitive employee information with professionalism and confidentiality
• Experience working with HRIS or Applicant Tracking Systems (ATS) preferred
• Experience in healthcare, home health, or hospice is a plus