HR Office Coordinator

ProDriven Global Brands is hiring an HR Office Coordinator to support talent acquisition, onboarding, employee records, and HR programs. The role also helps manage office operations and employee events at the West Middlesex office.

What you'll do:

• Support talent acquisition activities by posting approved job openings, scheduling interviews, coordinating candidate communications, and preparing interview materials
• Support new hires through the onboarding process, including preparing materials, coordinating orientation and introductory meetings, and tracking required documentation
• Maintain electronic employee files by scanning, uploading, organizing, and filing documents in accordance with established practices
• Conduct routine employee file audits, identify missing or incomplete documentation, and coordinate follow-up as needed
• Review, format, and post approved announcements and updates to internal intranet sites and other employee communication channels
• Maintain HR trackers, checklists, calendars, reports, and other administrative records
• Provide coordination support for employee engagement, recognition, training, and other HR programs while maintaining confidentiality
• Support the day-to-day operation of the West Middlesex office and help maintain a professional, organized, and welcoming workplace
• Coordinate office supplies, incoming and outgoing mail, shipping, deliveries, and other office logistics
• Maintain meeting rooms, common areas, and shared spaces so they are organized, stocked, and ready for use
• Coordinate routine services with property management, vendors, and service providers and follow up on office-related issues
• Welcome visitors and serve as an on-site resource for employees, vendors, and service providers

What they're looking for:

• HS/GED degree required
• 1 ~ 3 years of general office administration, office management, or HR support experience required
• Intermediate proficiency in Microsoft Outlook, Word, PowerPoint, and Excel
• Strong organizational, time-management, follow-through, and attention-to-detail skills
• Clear and professional verbal and written communication skills
• Ability to manage multiple priorities, work independently, and escalate matters appropriately
• Ability to maintain confidentiality and handle sensitive employee and candidate information professionally
• Service-oriented approach and ability to work effectively with employees, candidates, leaders, vendors, and visitors
• Comfort learning HR systems, applicant tracking systems, intranet platforms, and other business technology